10th March 2014 - Somersham Parish Council

MINUTES OF A MEETING OF
SOMERSHAM PARISH COUNCIL
Held at the Millennium Sports Pavilion, The Trundle, Somersham
On Monday 10th March 2014 at 7.30 p.m.
Permission was granted to Mr Jebson under Somersham Parish Council MOBILE PHONE &
RECORDING OF MEETINGS POLICY to use his iPad to make notes.
PRESENT WERE: Mr S Criswell, Miss L Minter, Mr P McCloskey, Mr S Innes, Mr M Greaves,
Mr G Wakelin, Mr A Jebson, Mr G Siggs, Mr R Sutton (in the Chair) and Mrs P Bryant (Parish Clerk)
IN ATTENDANCE: Cllr G Bull, Beatrice Brown and Mr M Evans
The Chairman reminded Councillors to please enter the pavilion through the main entrance for all
meetings and not the kitchen door. The main entrance is covered by CCTV and is used as a security
measure plus occasionally charity meetings are held prior to the main council meetings and it can be
frustrating is these are interrupted.
1. APOLOGIES
Apologies for absence were accepted from:
Miss M Blewett – work commitments
Mr M Hoy – in hospital
Mr D Wailes – stuck in traffic
Mr Elliott Harris resigned in a letter dated 28th February and delivered to the Clerk on Monday 10th
March 2014.
2. RESIGNATION OF MR AUSTEN WHITE
Huntingdonshire District Council has been advised and the vacancy has been advertised.
3. PARISH COUNCILLORS DECLARATIONS OF INTEREST
No declarations were made.
4. CO-OPTION OF PARISH COUNCILLOR
It was proposed by Mr Siggs, seconded by Miss Minter and RESOLVED by a unanimous vote to coopt Mr Michael Evans.
5. PRESENTATION BY BEATRICE BROWN ON COMMUNITY NAVIGATORS
Chairman welcomed Beatrice Brown who is the Co-ordinator of the Community Navigator Project
with Care Network Cambridgeshire.
Beatrice handed out leaflets and explained the project.
Barbara Hoy is the new navigator for Somersham
Mr Criswell thanked to Beatrice for her work in Somersham to date.
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6. PUBLIC FORUM
It was proposed by Mr McCloskey, seconded by Mr Jebson and RESOLVED by a unanimous vote to
close the meeting for a period of time to allow members of the public to participate in an open forum.
The meeting was closed and reconvened at 7.43 pm - No matters discussed
7. To Elect a Vice Chairman
The Vice Chairman was elected at last meeting
8. To Co-Opt Parish Councillors to fill Working Party & Committee Representative
Vacancies
It was agreed to defer this to the next meeting.
The Clerk will send out a revised list of vacancies
9. PLANNING MATTERS
PLANNING APPLICATIONS
H/5000/14/CW
Hensby Composts Ltd, Cheffins, The Heath, Wood Hurst
Erection of four metre high litter-net fencing
It was proposed by Mr McCloskey, seconded by Mr Siggs and RESOLVED by a unanimous vote to
approve. The proposal seems to be sensible and the fencing should do the job.
1400033FUL
The Magnolias, 17, Colne Fields, Somersham
Demolition of conservatory & erection of rear extension
It was proposed by Mr Jebson, seconded by Mr McCloskey and RESOLVED by a unanimous vote to
propose no objection. The extension will be in keeping with the street scene and will not be
overpowering on neighbours.
PLANNING APPLICATIONS APPROVED
1302001FUL
The Stables, Long Drove, Somersham
Change of use of barn to carrot packing shed (retrospective) & erection of extension
for storage & repair of irrigation pipes
PLANNING CORRESPONDENCE
HDC Development Control Panel Agenda 17th March 2014
Matters for Somersham: 1201309FUL Land at Park Farm, St Ives Rd. Proposed agricultural
improvements (removal of disused railway embankment) including the importation of soil via access
road and improved junction onto the B1086
Recommendation - Approve
PLANNING UPDATE
Mr Criswell reported Envar have a need to build an additional lagoon to take the extra water which
became especially clear after all the recent wet weather. There will be a retrospective plan following
advice from the planning dept. to protect from contaminating ditches
10. MINUTES OF THE MEETING HELD ON 10th FEBRUARY 2014
The Minutes of the 10th February 2014 were proposed by Mr Siggs, seconded by Mr Jebson and
RESOLVED by all councillors present with 3 abstentions to be a true record of events and were duly
signed by the Chairman.
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11. POLICE REPORT
• E-cops monthly emails – forwarded to Councillors
• Bluntisham Parish Council – Open Police Forum on 6th March 2014 – no councillors
attended from Somersham
Mr Criswell said questions can be asked of the Police Commissioner via HDC’s scrutiny panel.
12. REPORT FROM COUNTY & DISTRICT COUNCILLOR S CRISWELL &
DISTRICT COUNCILLOR G BULL
Cllr Criswell thanked all those who delivered the transport questionnaires recently.
Cllr Criswell reported there will be a Parish Council cluster meeting on 24th March in Somersham.
Bluntisham, Colne, Wood Hurst, Old Hurst, Pidley and possibly Broughton will be attending; it
would be helpful if Somersham parish councillors attended.
Cllr Bull said he was happy to take questions but there were none forthcoming.
Cllr Bull gave his apologues for the next meeting as he would be attending the Development Panel.
Cllr Criswell reported the Local Plan has been delayed due to additional houses at Wyton; it would
probably be mid-summer before the Plan comes back for its final consultation.
Mr Sutton said because the area joint transport committees have been disbanded the council hasn’t
received had any updates for on-street parking and the increase in charges.
Cllr Criswell explained the back ground to the charges which have not changed since approx. 1990,
the cost is not going up a huge amount but it is going up by a large percentage.
13. PARISH CLERKS REPORT inc
a. Parish Council website – the company still has not replied to the Clerk but if she has
no response within the next week or so it may be time to cancel the contract.
b. Real Poppy Project - Mrs S Cornwell on behalf of the Royal British Legion –
Councillors agreed the Clerk should reiterate the comments made from last meeting
regarding SSI’s, agricultural land, highway verges etc. and to put a few lines in the
newsletter
The Clerk will write to the secretaries of both Women’s & Men’s British legion
Correspondence emailed to councillors:
o RSN online – weekly updates
o Charity Matters February/March 2014
o Somersham PCC have appointed Revd Susan Simpson as Rector St John the Baptist
Church
o M & G Charibond
o CC News 45
o CAPALC Bulletin February 2014
o RAF Wyton – Annual Pathfinder March Saturday 21st June 2014
o Older Peoples Programme update 6
o Came & Co managing flood risk
Hard copy letters:
o M&G Charibond dividend
£3.24
o
14. FINANCE & RISK MANAGEMENT including: o Monthly Accounts – The accounts were proposed by Mr Sutton, seconded by Mr Siggs and
RESOLVED by a Unanimous vote to be paid and the cheques were duly signed.
o NALC Financial Briefing – repeal of s150 (5) of the Local Government Act 1972 (signatory
requirement amendment)
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o
Risk management & insurance update on building security – Report provided to
councillors this evening for further consideration
15. HIGHWAY MATTERS including Public Footways - Repairs/ Maintenance
Email Correspondence: None
Hard copy letters: None
Highway Emails forwarded to Councillors:
• CCC – Notes from Meeting for Cambridgeshire Future Transport Area H 4th
February 2014
• CCC Local Highway Improvement Initiative 2014/14 – the bid for halos was
successful
Highway matters
Mr Siggs asked whether it was possible to extend the time on the loading bay
on the High Street. Is there any advantage of extending the loading bay time
from 6am – 12 noon?
Mr Criswell explained that to change a TRO would incur costs it would need a consultation plus there
was advertising and new signs. If there are cars in the bay does this mean we need additional parking
in the village?
All councillors agreed that it was down to enforcement in the end.
•
Chairman suggested the One Stop & florist were written to re the above and for those shops to contact
their delivery contractors.
It was agreed to add an agenda item on the infringement of the zig zags for 12th May.
•
Mr Sutton reported he followed an oversize HCV down Parkhall Road and it
then went to Phoenix on St Ives Road. Mr Criswell suggested in future
people took number plates so the police can follow up.
16. STREET LIGHTING inc repairs
• Additional street lighting at Cranbrook View, Church Street, Somersham – the Clerk
reported a designer is going out to look at the location and recommend appropriate
locations.
•
17.
a)
b)
c)
The Clerk has sent photographs of the lamp in Church Street which has been out for some
months
REPORTS FROM WORKING PARTIES & REPRESENTATIVES:
The Norwood Building – the Parish Clerk had no matters to report
The Norwood Playing Field– the Parish Clerk had no matters to report
The Victory Hall – Miss Minter reported the AGM tomorrow evening.
• Miss Minter requested a rail by the small kitchen door similar to those at Millennium to
assist the elderly.
• Thank you to Martin for putting on the anti-climb paint and when will he erect the signs?
d) Amenity Area Working Party (inc Somersham LNR) Meeting Report12th February 2014
• It was reported Paul Gilham was interested in the Tree Warden position but would like to
see some terms of reference. The Clerk reported she was waiting to hear from Bridget
Halford HDC with some recommendations as she does not have any formal ToR’s
• The Clerk is organising the Tree Audit for April 2014
• Mr Siggs asked if there had been a response to the problem with Colne footpath slippery
steps. The Clerk said she has not had an answer.
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e) Friends of Somersham Local Nature Reserve – Agenda 15th January 2014. Mr McCloskey
reported on the list of events for the next few months, these have been published in
Somersham4u newsletter.
f) Somersham Lake – Mr McCloskey reported the working party have just finished last bit of
the winter work and will continue with that for the time being.
g) Millennium Sports Field – The Clerk reported matters from the meeting held 4th March 2014
h) Christmas Lights Working Party –Report 4th February 2014. Mr Greaves reported matters
from the meeting.
i) Youth Working Party / Youth Club & staff management – Miss Minter updated everyone
on staff training and the youth club in general.
j) Community Information Centre – Agenda 27th January 2014. Miss Minter reported the
library were happy to hold the new residents packs to hand out. It was agreed the Localism
working party would be compiling the contents.
k) Somersham4u Newsletter Team Report – Mr Innes reported Emma Young was doing the
final tweaking and the newsletter was ready to go.
l) The Educational Charity of Thomas Hammond – Next meeting 17th March 2014.
m) Localism Working Party & Somersham Time Bank – Mr Criswell reported the recent
Time Bank parish event, 8 parishes came along. The natural progression of the Time Bank
would be to include Colne & Pidley and Mr Criswell has discussed this with them. It is hoped
Lucy Bird will start to work in Colne and its thought this will help them contribute to the
funding pot. Mr Criswell explained the proposed cost percentage calculations which would be
based on the respective population.
A Health & Well-being meeting was held on 24th February 2014.
n) REPORTS OF EXTERNAL MEETINGS ATTENDED BY PARISH COUNCILLORS
• Report from the Parish Energy Event at Warboys 13th February 2014 – Mr McCloskey
• Report from the CAPALC Board meeting 15th February 2014 – Mr McCloskey
18. NOTICES & MATTERS FOR THE NEXT AGENDA
The Clerk reminded all councillors about the social media training on Saturday 22nd March.
The next ordinary Parish Council meeting will be held on Monday 7th April 2014 at 7.30 pm
There being no further business the meeting closed at 9.28 pm
………………………...
Richard Sutton, Chairman
Page 5 of 5 Pages
APPENDIX 1
ACCOUNTS
10th March 2014
Accounts required
before 10th March 2014
Wages
QVS
lamps & ignition
TOTAL
4,516.85
19.8
4,536.65
10th March 2014
Talk Talk
Talk Talk
Carphone warehouse
HMRC
Unity Trust Bank
Somersham S&LA
Viking Payments
British Telecom
ESPO
VHMC
Cambridgeshire CC
Wages
Broadband
CIC-01487 840266
2 x mobile contract payments
Tax & NI
Transfer of funds
Annual grant & rents
Stationary etc
01487 841359
Norwood Building - gas
Community Info Centre - gas
Newsletter
Multi sports area
Norwood Building
Community Info Centre
Norwood Building/Victory Hall
Hall hire - youth club
St Ives Rd/Pidley Road speed reduction
Youth club
E-on
PSK Installations
Cole & Day
SLCC Enterprises Ltd
CCC
Street lighting
GSN/3g CCTV
Fuel
Larger Councils conference
Youth club - resources
Mrs P Bryant
Expenses refund
State Securities
Southern Electric
Cambridge Water
TOTAL
£17.21 DD
£53.09 DD
£15.00 DD
£1,276.58
30,000
£7,200.00
£185.72
£96.40
£133.90
£133.61
£434.00
£150.11
£216.64
£90.37
£171.58
£258.00
£1,928.15
£80.70
£122.40
£39.85
£66.60
£55.71
£384.00
£47.15
£4.80
£36.44
£43,198.01

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