24 Jun 2014 - East Budleigh

EAST BUDLEIGH with BICTON PARISH COUNCIL
Minutes of the East Budleigh with Bicton Parish Council Meeting
held on Tuesday, 24 June 2014
in the Village Hall, East Budleigh.
PRESENT
Cllrs
Miss J D Ware
M Smith
A Tweedie
M Clarke
S Roberts
Mrs A Bowsher-Grief
District Councillor Dent was in attendance. Cty Cllr Mrs C Channon was also in
attendance. Mr D Buss (P3 co-ordinator) was present.
There were 3 members of the public present.
PCSO Chantalle Major was in attendance and read out her report which is in the Minute
File.
1.
APOLOGIES: Dist. Cllr R Bloxham.
2.
MINUTES: The Minutes of the May 2014 Parish Council meeting were agreed
and signed as a correct record by the Chair.
3.
DECLARATIONS OF INTEREST & RISK ASSESSMENT: There were no
declarations of interest and Risk Assessment was checked by the Chair. The
Chair commented on the Risk Assessment for P3 work which had been circulated
to all councillors. The Risk Assessment has been drawn up by David Buss and
was proposed, seconded and approved by all councillors. Slight amendments had
been suggested by EDDC which David Buss would incorporate into the proposal.
Cllr Clarke asked about any requirements needed regarding the Highways Act, i.e.
signage or work being carried out on the highways.
4.
CO-OPTION OF COUNCILLORS
Ballot papers and letters of application from the three candidates had been
circulated to all councillors prior to the meeting. The completed ballot papers
were returned to the clerk who counted and calculated the results. The Chair and
Vice Chair checked the papers before the start of the meeting. The voting was
very close with only one vote between all three candidates. The Chair
commented on the suitability of all the applicants and announced that Mr. Jon
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White and Mr David Buss had been elected to the two vacant posts. They both
accepted and were invited to join the council with immediate effect.
5.
MATTERS ARISING
East Devon Villages Plan – A letter drawn up by councillors was discussed for
final approval. The letter contained objections to the proposed C059 site. The
letter reflected the views of the parishioners of East Budleigh and was explicit in
its objections and proposals for alternative sites. The letter was proposed,
seconded and approved and will be sent to Leigh Rix at Clinton Devon Estates.
Traffic through Yettington – The Chair reported that at a previous meeting with
Leigh Rix the concerns of the residents of Yettington were put forward. The
amount of heavy traffic passing through Yettington in the form of horse boxes
going to Bicton Arena had increased and was causing disturbance and in some
cases property damage. Leigh Rix said that he was willing to discuss these
problems with the residents in the hope of finding some solutions. He did not
think it was possible to have a one-way system from the entrance into the Arena
and exit onto the Brick Cross lane which runs alongside the Arena. He
commented that many of the horse boxes were too large to manoeuvre their way
into the lane exit. It was only suitable for pedestrians, cars and perhaps some
small horse boxes.
106 Funding – Scarecrow weekend – At the Scarecrow Festival the Chair, the
clerk and Jamie Buckley (EDDC) had spent several hours obtaining signatures
from residents as to how the 106 Sport funding should be spent. The choices
were an outside permanent table tennis table which would benefit all ages or
several pieces of adult gym equipment. The votes had to represent a demographic
split of age groups from ‘under 20years to over 60years’. This was achieved and
the Chair announced that 58% of the vote favoured the table tennis table. The
results were confirmed by Jamie Buckley. The results having been Minuted will
be passed on to Sulina Tallack at EDDC to enable her to release the funding
necessary for this project. Mr Brian Martin, a resident of East Budleigh has
agreed to become involved in the final setting up of the project with EDDC.
Boat parked outside 8 Middle Street – Several residents had complained about a
large boat which has been parked on the highway outside a house in Middle Street
and was causing an obstruction for pedestrians and traffic. However the boat has
since been removed without any further action being proposed.
6.
MATTERS FOR DISCUSSION – There were no matters for discussion.
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7.
PLANNING – Cllr S Roberts.
7.1
Plan no. & Type
14/1234/FUL
Location
Garathatch, Bear Lane, Budleigh
Salterton, EX9 7AQ
Proposed Development
Replacement dwelling and
associated works to include new
driveway & conversion of
existing dwelling for retention as
an ancillary garage and studio.
Objections. The parish council
does not support this
application; it considers the
mass and scale of the
replacement dwelling is too
large, that the replacement
dwelling is not adjacent to the
existing dwelling, that the
design of the replacement
dwelling is incongruous with
the local architecture (in an
AONB), that the replacement
dwelling is outside the built up
area boundary.
Planning Correspondence / Any Other Matters
A letter of objection from adjacent residents had been sent to EDDC Planning with a
copy to East Budleigh Parish Council.
Several sets of planning applications had been received within the last few days and an
Extra Planning meeting has been arranged for Tuesday, 8 July at 8pm in the Church Hall
Meeting Room.
8.
REPORTS
Chairman – The Chair attended the Civic service in Budleigh which was hosted by
the new mayor, Mrs Cass Sismore-Hunt. Two parishioners raised concerns regarding
flood repairs for Lower East Budleigh; did we have a Flood Plan; and sewerage
problems on Oak Hill. The Chair contacted all of the agencies involved and
engineers had viewed the problems and promised to contact her in the near future
with any solutions. The Flood Plan has been in place since the beginning of the year
and had been highly praised by other councils and agencies. She also pointed out
that monthly Minutes were put up on notice boards and also on the East Budleigh
web site as well as the parish magazine when necessary to highlight particular events.
Clerk – Di Baker had sent a letter of thanks to the parish council for the donation
made to the Cherrybrook Chemotherapy Unit. Altogether over £900 had been raised
for Cherrybrook and FORCE. She commented on how proud Steve would have been
of everyone who donated so generously.
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The clerk also reported that Grant Thornton (Bristol), External Auditors had returned
our signed and approved Audit form with no queries or criticisms. The accounts can
be viewed for several weeks and a notice giving details is on the Notice Board.
Recreation –– Cllr Smith reported that the problem with overgrown trees and bushes
in Sunnybrook garden adjacent to the Rec field had still not been resolved. It was
proposed that Cllr Smith speak to the residents and ask if we can offer any help as
the fence is in danger of collapsing.
Parish Paths Partnership – Mr David Buss gave his report which is in the Minute
book. He also said that there is a flood plain issue with the River Otter which is
being highlighted in a series of ‘drop in’ sessions which are being organised locally
during July. This will enable the public to become aware of the problems and
possible solutions. He felt that East Budleigh needed to be involved in this project.
Drake’s School – Cllr Mrs Bowsher-Grief reported that a trip to Paignton Zoo had
proved very successful. Sports Day will be on July 4th and a Summer Production by
the children will take place on 16th July (matinee & evening). End of term 24th July
with the new term starting on Monday 8th September.
Budleigh Salterton Health & Care Team – No report.
Village Hall – No report.
Britain in Bloom – Di Baker from Britain in Bloom had reported that planting had
been done for the summer by volunteers but new members were urgently needed at
the October meeting.
East Budleigh Dog Owners Forum - No report.
East Budleigh Relief in Need – No report.
Public Conveniences – In a satisfactory condition.
PACT – No report.
Neighbourhood Health Watch – No report.
Any other reports – Cllr Clarke suggested that a Parish Council website would be
helpful and he has offered to approach one of our parish councillors who might be
willing to set this up.
9.
ACCOUNTS AND FINANCES
The Clerk gave out the monthly cash statement and report. She asked for several
cheques to be passed for signature. These were proposed, seconded and carried.
• JRB Enterprises (dog gloves)
• East Budleigh Village Hall hire
• SLCC clerk membership
• North Devon Council – clerk’s salary and expenses
• Value House – War Memorial plants
10.
CORRESPONDENCE
A synopsis of correspondence, magazines and brochures received and not covered
elsewhere on the Agenda was received and read out. The clerk suggested that
councillors who were interested in any of the correspondence should take it away to
read and return it to the clerk at a later date.
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11.
DATE OF NEXT MEETING - Tuesday 29 July 2014 at East Budleigh Village
Hall. 7pm to view plans. This will be the final meeting before the summer break.
12.
ANY OTHER BUSINESS: There was none.
Signed …………………………………Chairman
Date …………………………
OPEN SESSION
TOPICS RAISED BY COUNCILLORS AND MEMBERS OF THE PUBLIC AND BY COUNTY
AND DISTRICT COUNCILLORS
It was noted that no decisions could be made, but matters were discussed which involve no more
than an exchange of information.
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