Please photocopy if additional forms are needed. YOU MUST PRE-REGISTER. Prior to April 19, 2014, mail your registration and payment to: Ambulance Association of Pennsylvania, 720 Montour Road, Loysville, PA 17047 or PO Box 60183, Harrisburg, PA 17106-0183 Do not mail registrations after April 19, 2014 Fax Registrations to: (717) 789-9091 Registration fee includes all lectures, handouts, refreshments, lunch on Thursday, and the vendor reception. Please Print Clearly Accommodations can be made at the Hershey Lodge and Convention Center by calling (717) 533-3311 or 1-800-533-3131 and let them know you are part of the AAP group. The group rate is $152.00 single or double per night. Please make your overnight reservation by April 11, 2014. There are many activities to enjoy in the Harrisburg/Hershey area. The Hershey Lodge is located off of Route 322 and there are many local attractions within a 20 mile radius. Go to http://www.hersheypa.com/things_to_do/index.php and select any of the options for a listing of things to see and do while in the area. Whether a seasoned staff member or new to the world of billing or just want to network with colleagues ... you cannot afford to miss this vital information! Registration/Payment and Cancellation Procedure(s): Organization: Mailing Address: YOU MUST PRE-REGISTER. City, State, & Zip: • Please register by mail or fax. Do not mail registrations after April 19, 2014. Faxed registrations will be accepted until May 1st. • Payment must be received with your registration. For your convenience we accept Visa, Master Card, and American Express credit cards for payments. • Please make check payable to the Ambulance Association of Pennsylvania. • Cancellations made prior to April 19, 2014 will be subject to a $25.00 administrative fee. No refunds will be made for cancellations after April 19th. Fax: Email: Attendee Names and Titles: Questions for speakers (all questions will be submitted anonymously). Please attach a separate sheet if necessary: Registration Fees: ____ (# attending) x $230.00 per person = Special Discount (Members Only): For two or more registrations from the same organization ____ (# attending) x $205.00 per person = Non-Member Rate: ____ (# attending) x $330.00 per person = Total Due: Method of Payment: oCheck enclosed (Payable to the Ambulance Association of Pennsylvania) Check # Credit Card Payment: o Visa o Master Card o American Express Card Number: Exp. Date: Validation code (from the back of the card): Billing Address of Credit Card: Signature:Date: Hershey Lodge and Convention Center, Conference attire is business casual for all events. Hershey, PA 17033 Questions??? Call (717) 789-9090 or (888) 262-9121 or email Heather Sharar at [email protected] 720 Montour Road Loysville, PA 17047 Phone: Member Rate: Overnight Accommodations PRESORTED FIRST-CLASS MAIL U.S. Postage PAID Harrisburg PA Permit No. 922 2014 Ambulance Reimbursement Conference Registration This Program is offered to both members and non-members. The Ambulance Association of Pennsylvania (AAP) Presents Pennsylvania’s 2014 Ambulance Reimbursement Conference May 8 – May 9, 2014 Faculty Maggie Adams — Maggie Adams is the president of EMS Financial Services, with over 20 years experience in the ambulance industry as a business owner and reimbursement and compliance consultant. Known for a practical approach and winning presentation style, Maggie has worked with medical transportation providers and billing companies of all kinds to support their billing, auditing, and documentation training efforts. For more info, contact her at maggie@emsfinancial. com or visit www. ems-financial.com J.R. Henry — J.R. has more than 35 years of experience as an Paramedic, administrator and firefighter. During his career, Mr. Henry has become well known as an expert in the area of ambulance service operations, management and reimbursement related issues. J.R. currently serves as the Executive Director of Valley Ambulance Authority which serves 16 communities in the western suburbs of Pittsburgh. Starting in 1979, J.R. served as the Executive Director of the Ross/West View Emergency Medical Services Authority for more than 20 years. From May 2002 through July 2004, J.R. was the Managing Consultant for PWW Consulting Inc., located in Mechanicsburg, PA. J.R. founded his consulting firm in 1982 and has provided consulting services and seminars to hundreds of EMS and Fire Department organizations, hospitals and municipalities, across the nation. In addition to his administrative and consulting activities, Mr. Henry is a Paramedic and a Vehicle Rescue Technician. J.R. is also a life member of the West View Volunteer Fire Department. He also holds membership in numerous local, state and national EMS organizations. He served as the President of the Pennsylvania Emergency Health Services Council from 2005 to 2012 and is currently a Board Member for the Emergency Medical Service Institute and the Allegheny County EMS Council. J.R. Henry also currently serves as the Mayor of the Borough of West View. Prior to his appointment as Mayor in 2006, J.R. was an elected member of the Borough Council since 1988. J.R. also serves as the Borough’s Emergency Management Coordinator. Stephen R. Wirth, Partner — Steve Wirth is an attorney and partner, along with Doug Wolfberg and the late Jim Page, of Page, Wolfberg & Wirth, LLC. The firm represents ambulance services, municipalities, fire departments, hospitals, and other organizations across the country in a wide range of medical transportation, reimbursement, compliance, labor and employment, and corporate law issues. Steve has over 35 years of experience as an EMT, paramedic, flight paramedic, EMS instructor, fire officer, and EMS administrator. He recently completed two terms as a member of the Panel of Commissioners for the Commission on Accreditation of Ambulance Services (CAAS), the national ambulance service accrediting body, and served as Chair during his final term. Steve is a dynamic and frequently sought after speaker at regional, state and national conferences on a variety of EMS, fire service and public safety subjects. He has authored numerous articles and book chapters on a wide range of EMS management, reimbursement, risk management, corporate compliance and workplace law topics. He is a contributing writer for Journal of Emergency Medical Services (JEMS), and EMS Insider. Steve co-authored the highly acclaimed Ambulance Service Guide to HIPAA Compliance and numerous other popular compliance manuals and video training programs produced by PWW. He enjoys teaching and is an adjunct professor for the University of Pittsburgh and George Washington University EMS degree programs. Steve graduated cum laude from Duquesne University School of Law and was a member of the school’s national trial advocacy competition team. He also has a Masters Degree in Health Services Administration from Gannon University in Erie with an emphasis in organizational behavior. He remains in touch with patient and field provider issues as an active EMT and nationally certified firefighter with Hampden Township Fire Rescue where he serves as Incident Safety Officer and Medical Officer. Steve is also a life member of the Nippenose Valley Vol. Fire Co. near Jersey Shore, PA where he started his public safety career as a junior firefighter and served as Deputy Fire Chief. He serves on the boards of the Pennsylvania Fire and Emergency Services Institute, the Pennsylvania EMS Provider Foundation, and the Hampden Township Fireman’s Relief Association. Douglas M. Wolfberg, Partner — Doug Wolfberg is an attorney and founding partner of Page, Wolfberg & Wirth. PWW represents private, public and non-profit EMS organizations, as well as billing companies, software manufacturers and others that serve the nation’s ambulance industry. Doug has been involved in EMS for more than 30 years, becoming an EMT at age 16 — and his entire professional life since then has been dedicated to EMS. He was also an EMS instructor, and served as an EMS administrator at the county, regional, statewide and Federal levels, including the United States Department of Health and Human Services. His engaging and humorous presentation style has been featured at EMS conferences nationwide. Doug’s work as an ambulance industry attorney and consultant focuses primarily on reimbursement, compliance, coding, business counseling and transactions, contracts and other areas of the firm’s practice. Doug is a Certified Ambulance Coder (CAC) and a founder of the National Academy of Ambulance Coding (NAAC). He is admitted to practice before the United States Supreme Court as well as numerous other Federal and state courts. A prolific EMS writer, Doug has authored hundreds of articles and columns, and he is an author, co-author or contributor for many of the industry’s leading textbooks. He serves as a member of the Journal of Emergency Medical Services Editorial Board. Doug also served as a Commissioner of the Commission on Accreditation of Ambulance Services (CAAS). Doug is a graduate of Penn State University and Widener University School of Law, where he received his law degree with high honors, graduating magna cum laude. He holds academic appointments as faculty at the Widener University School of Law and the University of Pittsburgh. When not working as an attorney, consultant or educator, Doug is an avid bicyclist, and plays guitar in a Harrisburg, PA area rock band. Program Schedule Thursday, May 8th 8:00 am Registration 8:30 – 10:00 am Avoiding HIPAA Headaches Steve Wirth, Esq. and Doug Wolfberg, Esq., Page, Wolfberg & Wirth, LLC The patient privacy landscape has changed considerably with the recent implementation of the new “Omnibus Rules” imposing new privacy and electronic security obligations on providers and business associates alike. Enforcement has become more aggressive and the penalties have never been steeper. The HIPAA experts from PWW will bring you up to speed on all the new rules – and help prevent HIPAA complacency from slipping into your ambulance service. 10:00 – 10:30 am Break (vendor area) 10:30 am – Noon Ready for Landing? ICD-10 is on Final Approach! Steve Wirth, Esq. and Doug Wolfberg, Esq., Page, Wolfberg & Wirth, LLC ICD-10 codes will be landing into our space in just a few short months. You need to fully understand this entirely new coding system and how ICD-10 codes “fit” into the realm of ambulance reimbursement. PWW attorneys and consultants have developed practical strategies for integrating these new codes into a manageable system that can help you: 1) increase the accuracy of claim submission, 2) improve the “specificity” in PCR documentation that the new codes will require, and 3) better ensure reimbursement compliance. This session will provide the latest updates from the government on ICD-10 implementation and discuss strategies for effective use. We’ll cover the important distinctions between the various “codes” that are used in the field of ambulance billing and how to make them more manageable and less time consuming for your staff. Noon – 1:00 pm Lunch (provided) Visit the vendors 1:00 – 2:30 pm Annual Medicare Update Amy Ascher and Sharon Cardinale, Provider Outreach and Education, Novitas Solutions 2:30 – 3:00 pm Break (vendor area) 3:00 – 4:00 pm Novitas Ground LCD Update and ICD-10 Roundtable Novitas is expected to release their revised Ground Ambulance Local Coverage Determination (LCD) Policy around April 10, 2014 with ICD-10 codes. You will hear about the ICD-10 codes and from Novitas earlier in the day. This session will allow you to provide feedback on how this will affect your service and feedback to the AAP as we develop comments for Novitas for reconsideration of their policy. 4:00 – 4:15 pm Break (vendor area) 4:15 – 5:30 pm The ACA and Your Subscription Program JR Henry, Director, Valley Ambulance Authority The seminar will provide an overview of how health care reform and the Affordable Care Act (ACA) are impacting your ambulance subscription/ membership program. JR will discuss practical ways to evaluate your program and offer new best practices designed to enhance your subscription program revenue. 5:30–7:00 pm Vendor Reception Friday, May 9th 8:00 am Continental Breakfast (provided) 9:00 – 10:30 Patient Account Collections – Use Your Words Carefully Maggie Adams, EMS Financial Services, Inc. Today, providers need to worry about patient satisfaction while trying to collect money. To make matters worse, the next year is likely to bring a significant increase in self-pay account balances with the advent of High Deductible Health Plans (HDHP). These plans will require many patients to have high deductibles leading to a potential for self-pay to rise to 30% of the average provider’s accounts receivable balance. Changes from the Affordable Care Act require a different approach to internal collection procedures with new definitions for “extraordinary collection activities.” This session discusses best practices in self-pay account resolution for results as well as to maintain compliance. We will discuss emerging technologies and proposed new regulations on the horizon. We will also address the effect of recent decisions on written and verbal communications with patients. 10:30 – 10:45 Break (vendor area) 10:45 – 12:15 pm The Vulnerable Population – More Medicaid Patients, More Managed Care Maggie Adams, EMS Financial Services, Inc. Whether your state embraces federal money from the Affordable Care Act to help cover the uninsured, or if your state has developed its own plan, the bottom line is that there will be more patients covered by Medicaid. For many, that means more movement to Medicaid managed care. This timely session will cover the issues ambulance providers will need to address in order to ensure they receive proper reimbursement from Medicaid and Medicaid managed care. This presentation will also touch on trends in reimbursement for services not transportation-related i.e., treatment without transport service rendered through the up and coming concept of community paramedicine. 12:15 pm Conference Wrap Up Dean Bollendorf, President