Camilla School Advisory Council Meeting Minutes May 13, 2014 Attendance (*absent) Parents and Teachers in Attendence Chair & Member at large Kristi Morkin Merrilyn Sweeney Vice-Chair & Member at large Kristen Babin Crystal Cochrane Secretary & Gr. 4-6 rep Nicole LeBlanc Treasurer & 1-3 Gr. Rep Elizabeth Davidson* Grade 1-3 Rep and hot lunch Sherry Halwa Grade 4-6 Rep Kimberly Boddez* Grade 7-9 Rep Karen Chalifoux Community Reps Tara Lutgen * Sherry Mahe* LAC Rep Annette Kincade* Headstart Rep Lindsay Van Brabant* Staff Reps Neil O’Shea Leanne McMillan Trustee Shelley Porter Fund Raising Chair Lisa Patrick RQB Ag society Rep Christie Kieftenbeld Calahoo Ag society Rep Brenda Kulka Hot lunch sub-com. Nadine Hoffman* Call Meeting to order: Meeting was called to order at 6:33. Additions to Agenda (by motion): 1. Volunteer awards - Lisa Patrick would like to add Volunteer awards to the agenda. Kristi makes a motion. Kristen seconds. Acclaimed. Adopt minutes of May meeting (by motion): Kristi makes a motion to adopt the minutes from the April meeting. Nicole seconds. Acclaimed. Camilla School Advisory Council Meeting Minutes May 13, 2014 Old Business: 1. Financial Statement - The balance in the account is $2,785.51. Plant and bake sale profited $1,115.38. Hot lunch has profited $762.15 so far this year. New Business: 1. HOJA - Will be coming to the school Octoboer 2, 2014 for a presentation. There are two presentations types offered (standard and bullying). Since this is a K-9 school it was decided that the standard presentation would be more appropriate for all ages. Reports: Please submit written reports prior to meeting via email to Kristi Morkin at [email protected] 1. Administration: Upcoming events: • - May 23 - Grade 4-9 track and field. - May 24 - Guitar and Fiddle students in Rainmaker Rodeo Parade. - June 9 - Volunteer Tea - June 25 - Grade 1-6 year end assembly/book awards/academic awards/report card distribution - June 26 - No school. - June 27 - Full day. Grade 7-9 year end assembly/book awards/academic awards/athletic awards/report card distribution. • Water Fountain and Bottle filling station - Costs were looked into for installation. The purchase price = $1,100 + $200 for shipping. Electrical installation = $1,225 + GST. Lisa suggested casino money to put towards fountains. • Playground Information - An updated report on the equipment suggested that it was showing wear, needs sand and speed limiting devices, surfaces peeling/rusting. Overall the equipment was ok but Neil would like it updated. Lisa has contacted Habitat systems with regards to new equipment and she said there are a lot of options available. • Next year’s planning: - Kindergarten - currently 52 students are registered, most likely will be three classes. - Anticipating some changes to staff, will have more information at next meeting. - Barb Carrie, daytime custodian, has retired. Her last day is Wednesday May 21. A farwell tea will be held on May 20 at 3:30. Replacement not yet announced. - RQB Childcare Center - has been signed on again for next year. - Hot lunch - Spoke to Lori Stillborn (provides concession services at the arena) about providing hot lunch to the students, she said that January would be the earliest she could consider beginning - Transportation fees - Letter went out to families with regards to bussing fees for next year. Option to pay by June 27 for a cheaper rate. More details on website. 2. Trustee: Sturgeon County Advisory Board meeting - An initiative has been started asking what we want to see in our county and come up with a long term vision/strategy to carry out. Camilla School Advisory Council Meeting Minutes May 13, 2014 3. Chair - No report. 4. Fundraising: • Chef parker (Christmas gala) update - A refund cheque is scheduled to be delivered to the school on May 28. • Local Business directory - The directory is up and running. For every listing $2 goes back to school. For more information go to camillaschool.pairabiz.com. • Casino - Should be receiving cheque for about $20,000 shortly. • November Gala update - Things are coming together. Tickets have been printed. Midnight lunch has been donated. Louis Lavoie doing painting. DJ booked. Special event rentals completed. Xmas trees have been decorated. Have not booked meal. • Fundraising gala money - Goal is $50,000. Committee would like money to go towards the following: Outdoor volley ball court $1300, telescopic bleachers on stage 60 ft long by 5 rows (105 seats) $12,000, water bottles, climbing wall $13,500. 5. Hot Lunch - No report. Spoke about different options for next year. 6. ECS - 2 more trips. Prairie gardens - May 23. Karate and Gymnastics - June 5. The new executive is ready for next year. 7. Headstart - In class field trip next Friday. Year end party in June at new facility in Fort Saskatchewan. 8. Grade 1-3 rep - No report. 9. Grade 4-6 rep: • Grade 4: Fieldtrip to Strathcona Wilderness Centre on May 20th. Track and field day May 23. • Grade 5: May 9 had bowling field trip and lunch at Lion’s Park and then to the Art Gallery in the Arden Theatre to make clay masks. Grade 5 girls had their 3rd and final HPV vaccination on May 12. Track and field day is May 23rd. Still need volunteers. If anyone is available to help out contact Mrs. Shulhan. June 11 Expo @ landing trail grade 4,5,6 guitar and fiddle. • Grade 6: Track and Field day is May 23rd. Boys basketball camp runs May 26-30th. 10. Grade 7-9 - Track meet 23 rd. 11. WSAS (Calahoo) Ag Rep - Mother’s day brunch success. Need volunteers for casino on May 16. 12. RQB Rep - Pitmasters rib cookoff May 31, with beer gardens. Supper is in arena. Contact Julia Kinsella or Lindsay Boddez for tickets, $25/ adult. Money is going towards new hockey jerseys. Additions to the Agenda: 1. Volunteer Awards - Lisa thought it would be nice to start rewarding student, parent, and teacher volunteers. Discussion was had about when and how to recognize them. It was decided to table this discussion until the June meeting. Camilla School Advisory Council Meeting Minutes May 13, 2014 Bouquets: 1. To Lisa Patrick from Neil for her efforts in finding Chef Parker. 2. To Tiffany Hodgson from Neil for her extensive volunteering. 3. To Mrs. Victoor from Lisa for her work with the the Choir. Next meeting scheduled for June 10. Adjournment: Meeting was adjourned at 7:56.