PENLLERGAER COMMUNITY COUNCIL Minutes of meeting held on 9th September 2014 PRESENT. Councillors Mrs W Fitzgerald, Mrs G Richards, Mr M Daniels, Mr W Meredith, Mrs C Pugh, Mrs R A Talbot In the absence of Councillor Wyn Morgan(Chairman) Councillor Meredith took the Chair. APOLOGIES Councillors Mr K Evans, Mr Tom John,Wyn Morgan(Chairman) 05.14. 01 PUBLIC MEETING No public in attendance 05.14.02 DECLARATION OF MEMBERS INTERESTS Councillor Fitzgerald on all planning applications (being a member of the City and County of Swansea West and North Development Control Committee and planning applications) 05.14.03 APPROVAL OF MINUTES The Minutes of the meeting held on 8th July 2014 were approved 05.14.04 MATTERS ARISING None 05.14.05 CORRESPONDENCE Llys Nini Proposed Development The proposal for the development of Llys Nini as community resource subject to Big Lottery funding was noted. It was agreed that a letter of support be sent. 05.14.06 NEWSLETTER Councillor Pugh reported that the next Newsletter would be published shortly. 05.14.07 FINANCE REPORT (a) Annual Return Audit 2013/14 Noted that the audit of the Annual Return and Accounts for the year ended 31st March 2014 has been completed and there are no matters on which the auditors wish to report and that the Council is now required to publish the notice of the conclusion of the audit together with the certified Annual Return. It is proposed that the notice be displayed on the notice board as well as on the web site. (b) Invoices for Payment. The following invoices were approved for payment County Contracts New flooring V Hall £3210.00 Councillor W Fitzgerald Reimb. Paint V Hall £228.91 SWALEC Electricity Pavilion £89.60 Mazars Audit fee £420.00 W Fitzgerald Equipment, materials b Room £335.41 T G Anthony V Hall Labour and materials £476.06 (c) Risk Assessment Review Noted that the annual risk assessment review has been carried out. The main areas of potential risk have been examined in relation to the Council's governance and management arrangements as well as operational risks that may arise as a result of the Council's main areas of responsibility including the Village Hall and the Sports Field and that appropriate insurance has been put in place 05.14.08 REPORT OF THE SUB COMMITTEES. Sports Field In the absence of Councillor John it was reported that the cricket matches have been completed and football matches have commenced. It would improve the look of the Sports Field if the earth mound could be removed as requested by the neighbouring residents. Village Hall Councillor Pugh reported that the new flooring and painting of the Hall has now been completed and kitchen equipment installed in the boiler room. In a recent inspection of the day nursery concern was expressed over the presence of damp in the cot room. It was agreed that the matter be discussed at the next meeting in conjunction with the survey that was recently carried out. The Clerk reported the exchange of correspondence with the contractor following the completion of the toilet refurbishment. It was unlikely that any progress can be made without a meeting with the contractor (despite repeated requests) and the matter was deferred. Environment Councillor Fitzgerald reported the latest position on the use of the S106 £50,000 earmarked for the development of the playground on Gors Common and expressed disappointment that a substantial amount of the available sum £33,000 will be required for improved drainage of the site leaving a minimal amount for new equipment. Further discussions are planned with the CCoS. Similarly discussions with CCoS are planned over proposed footpath into the School from Parc Penderri. Police Councillor Richards reported that she has met the new PCSO, but he will not be able to attend a meeting with the Council in the immediate future due to unsuitable shift patterns. 05.14.09 CONSIDERATION OF PLANNING APPLICATIONS. The following applications were approved 2014/1124 Mrs C Morgan 26, Home Farm Way To lop one Beech tree, one Sycamore tree and one Oak tree covered by TPO 539 2014/1098 Mr A Pritchard 11, Holly Oak Road Single storey rear extension (application for certificate of proposed lawful development) 2014/1111 Mr m Bignell, 12, Clos Penderri To reduce overhang of one Birch tree covered by TPO 410. 05.14.10 RESIDENTS QUERIES Councillor Richards expressed concern over the state of the derelict land at Heol y Gors. The land is in the ownership of the Somerset Trust with whom Councillor Fitzgerald is in discussion. 05.14.11 DATE OF NEXT MEETING.14th October 2014. D.L.Hoskins CPFA Clerk to the Council