Regular Council Minutes

The Corporation of the
Town of Bradford West Gwillimbury
Regular Council
March 4, 2014
Zima Room, Library and Cultural Centre
425 Holland Street West, Bradford, ON
Minutes
Members Present:
Mayor Doug White
Councillor Gary Lamb
Councillor Carl Hordyk
Councillor Peter Dykie
Regrets:
Councillor Del Crake
Deputy Mayor Rob Keffer
Councillor James Leduc
Councillor Ron Simpson
Councillor Raj Sandhu
Staff Present:
Geoff McKnight - Director of Planning & Development Services & Acting Town Manager
Rebecca Murphy - Director of Legal Services/Clerk
Arup Mukherjee - Director of Engineering Services
Ian Goodfellow - Director of Finance/Treasurer
Tami Kitay - Senior Planner
Karen Gill - Executive Assistant
Caleigh Clubine - Communications Coordinator
Michelle Brandt - Deputy Clerk
Rick Beazley - Police Chief
Call to Order
The Presiding Officer called the meeting to order and led those present in a moment of
contemplation.
Adoption of Agenda
Resolution 2014-59
Lamb/Leduc
That the Council Agenda dated March 4, 2014 be adopted as printed.
CARRIED.
Declarations of Pecuniary Interest and the General Nature
There were no declarations of interest.
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Presentations
There were no presentations.
Public Meeting
Convene Public Meeting
Resolution 2014-60
Hordyk/Simpson
That the statutory public meeting be called to order at 7:08 p.m.
CARRIED.
Application: Braidwood Homes (Bradford) Inc. • S-14-03 & Z-14-01
The subject property is located on the west side of Melbourne Drive, south of Holland
Street West, north of Miller Park Avenue, and municipally known as 70 Melbourne Drive.
Application S-14-03 seeks approval of a 91 unit residential plan of subdivision comprised
of 71 townhouse units and 20 semi-detached units. Application Z-14-01 would rezone the
subject lands to implement zoning for the proposed plan of subdivision.
(a) Planning Report
Senior Planner Tami Kitay presented the contents of the staff report and outlined the
responses received from the notice circulation.
The applicant provided additional information including rendered designs of the subject
lands.
(b) Public Participation
Members of the public were invited to address Council and provide any comments and ask
questions.
Mr. Meade Helman, of Bond Head, Bradford, commented that he was pleased to see
higher density housing and development that took seniors needs into consideration. He
also hoped to see particular attention to more affordable housing for those who are
entering the housing market for the first time.
There were no other requests to speak from the public.
Members of Council were given an opportunity to seek clarification from the applicant and
Ms. Kitay on the application and asked questions generally about timeframe for servicing
the area, drainage, having ground floor accommodations and stairs leading up to the
buildings, the possibility of having elevators, traffic models in the area, and parking in the
surrounding area.
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(c) Further Action
No decision was made by Council on the application. The matter was referred back to staff
for a further recommendation report at a later date.
Resolution 2014-61
Keffer/Lamb
That Report No. PDS 2014 09 entitled “Information Report - Applications for Subdivision
Approval and Zoning By-law Amendment” by Braidwood Homes (Bradford) Inc. be
received as information.
CARRIED.
Adjourn Public Meeting
Resolution 2014-62
Dykie/Leduc
That the Public Meeting is hereby adjourned at 7:33 p.m.
CARRIED.
Deputation
Peter Armstrong - Cycling Community Partnership program CCPP
Mr. Armstrong was in attendance to provide members of Council and the public with an
overview of the Cycling Community Partnership Program. The presentation material will
be forwarded to the Active Transportation Committee for further discussion.
Open Forum
There were no requests to speak under Open Forum.
Adoption of Minutes and Committee of the Whole Recommendations
Committee of the Whole Recommendations
Resolution 2014-63
Simpson/Dykie
That Committee recommendations COW-2014-10 to COW-2014-16 and the minutes of the
Committee of the Whole meeting dated February 18, 2014 be adopted.
CARRIED.
Adoption of Council Minutes
Resolution 2014-64
Keffer/Hordyk
That the minutes of the regular Council meeting dated February 18, 2014 be adopted as
printed.
CARRIED.
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Correspondence
Correspondence for Information
Resolution 2014-65
Simpson/Lamb
That the Correspondence for Information items dated March 4, 2014 be received.
CARRIED.
Correspondence for Action - Simcoe County Seeking Consideration of the Title of County
Councillor on Municipal Ballot
Resolution 2014-66
Hordyk/Keffer
That the request of the County of Simcoe for consideration of the title of County Councillor
on the municipal ballot be referred to staff for further report.
CARRIED.
Correspondence for Action - Protocol for Sharing of Information
Resolution 2014-67
Lamb/Keffer
That the Protocol for the Sharing of Information between the Town of Bradford West
Gwillimbury, the Town of Innisfil and the Town of BWG/Innisfil Police Services Board be
adopted; and
That the protocol be subject to all other information sharing obligations and agreements
previously approved and adopted by both the Towns of Innisfil and Bradford West
Gwillimbury.
CARRIED.
Staff Reports
Report of Administration
Recommendation Report - Early Payment Agreement 3
Resolution 2014-68
Leduc/Dykie
That Report CAO 2014 02 entitled “Recommendation Report - Early Payment Agreement
3”, dated March 4, 2014, be received; and, that the Mayor and Clerk be authorized to
execute the agreement attached hereto.
A recorded vote was requested by Councillor Hordyk.
Councillor Sandhu
Councillor Crake
Councillor Lamb
Councillor Hordyk
Councillor Simpson
Councillor Leduc
Councillor Dykie
Deputy Mayor Keffer
Mayor White
Absent
Absent
Nay
Yay
Yay
Yay
Yay
Nay
Yay
As a result of the recorded vote, the motion was CARRIED.
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Report of Fire and Emergency Services
2013 BWG Emergency Management Program
Resolution 2014-69
Leduc/Simpson
That Report No. FIR 2014 01 dated March 4, 2014, entitled "2013 BWG Emergency
Management Program" be received.
CARRIED.
Report of Engineering Services
Award of Tender T-14-07C - Construction of Green Valley Sanitary Pumping Station
Resolution 2014-70
Lamb/Dykie
That Report ENG 2014 04 be received; and
That Council, under Section 4.8 (a) v of the Procurement Policy authorize the Mayor and
Town staff to award the work for the construction of the new Green Valley Sanitary
Pumping Station as outlined in Tender T-14-07C to BECC Construction Group Ltd. in the
amount of $4,503,033.00 excluding HST as per the Bid dated February 12, 2014
CARRIED.
Report of the Finance Department
2013 Council Remuneration
Resolution 2014-71
Lamb/Hordyk
That the report of the Director of Finance/Treasurer entitled “2013 Statement of Council &
Committee Remuneration” dated March 4, 2014 be received for information purposes.
CARRIED.
Request for Staff Report
Councillor Leduc requested a report on the water billing process, including overtime costs,
tendering, and what extra costs there were for the software patches.
Committee of the Whole
Convene Committee of the Whole
Resolution 2014-72
Dykie/Leduc
That Council resolve itself into Committee of the Whole to consider matters on the
Committee of the Whole agenda dated March 4, 2014.
CARRIED.
The Regular Meeting reconvened at 9:42 p.m.
Councillor Ron Simpson left the meeting.
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Committee Minutes and Recommendations
Seniors Housing Committee Meeting - February 19, 2014
Resolution 2014-73
Lamb/Hordyk
That the minutes of the February 19, 2014 Seniors Housing Committee meeting be
received.
CARRIED.
Active Transportation Committee Meeting - February 20, 2014
Resolution 2014-74
Dykie/Leduc
That the minutes of the February 20, 2014 Active Transportation Committee meeting be
received.
CARRIED.
Downtown Revitalization Committee Meeting - February 26, 2014
Resolution 2014-75
Dykie/Lamb
That the minutes of the February 26, 2014 Downtown Revitalization Committee meeting be
received.
CARRIED.
Resolution 2014-76
Leduc/Dykie
That Council requests staff to investigate and report on various options to enforce a
truck prohibition within the Downtown core.
CARRIED.
Resolution 2014-77
Leduc/Lamb
That the recommendation from the Downtown Revitalization Committee be postponed to a
future Council meeting, at the time of the presentation from the Director of Engineering
Services regarding the Next Steps for the Holland Street Reconstruction.
CARRIED.
Resolution 2014-78
Dykie/Keffer
That Council appoint Alfie Cavallo to the Downtown Revitalization Committee for the
remainder of the Committee's term; and
That Council amend appointment by-law 2011-081.
CARRIED.
New Business
There was no new business.
By-laws
By-law 2014-019 - A By-law to Amend By-law 2013-96 Emergency Management Program
and Emergency Response Plan to appoint a Community Emergency Management
Coordinator
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By-law 2014-20 - A By-Law to authorize the execution of a Pre-servicing Agreement with
FNB Developments Inc.
Resolution 2014-79 Keffer/Lamb
That By-laws 2014-19 and 2014-20 be enacted.
CARRIED.
Announcements
Mayor White announced to Council that he was on Breakfast Television to proclaim today
Frankie Ferragine day in celebration of his birthday.
Motions/Notices of Motion
There were no motions or notices of motion.
Confirm Proceedings
Confirm Proceedings
Resolution 2014-80
Hordyk/Leduc
That By-law 2014-21 - A By-law to Confirm Proceedings of the Council Meeting dated
March 4, 2014 be enacted.
CARRIED.
Adjourn
Resolution 2014-81
Hordyk/Leduc
That the meeting is hereby adjourned at 9:49 p.m.
CARRIED.
Rebecca Murphy, Clerk
Doug White, Mayor
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