YAVAPAI COUNTY EDUCATION FOUNDATION COMMITTEE STRUCTURES Committee Committee Chair & Members Tim Carter (cc) Tim Wiederaenders (cc) Cindy Daniels Objective of the Committee Provide the Board of Directors with current organizational information and strategies. Financial Support Ray Newton (cc) Dr. Wally Vannette VACANT Devise, organize, and facilitate activities that will generate financial support for the programs, which carry out the mission, of the YCEF Classroom Teacher Mini-Grants Tim Carter (cc) Dr. Mary Ellen Halvorson Julie Larson Karen Otis Bill Price Tony Shaw Provide financial assistance to teachers and schools for specific projects that will enhance teaching and learning. Kathleen Fleenor (cc) Ray Newton (cc) Dr. Wally Vannette Cindy Daniels (c) Kathleen Fleenor Dr. Mary Ellen Halvorson Dr. Susan Johnstad Karen Otis Bill Price Development Outreach & Publicity Teacher-of-the-Year Duties Required Time Commitment Timeline Evaluate & report on current board practices; research, present and assist in the implementation of the best board practices. 2 hours/month outside of regular board meetings All duties will occur year-long based upon the development of an annual calendar Bi-monthly committee meetings and occasional commitments to support the adopted fundraising activities of the committee. Seasonal and associated with the specific campaign activities adopted by the Committee. Sept – Nov Communicate our programs and services to the public. Contribute ideas, suggestions, and organizational leadership in planning activities which will generate financial support; Lead, facilitate, and participate in the activities adopted by the Committee; Nominate and cultivate new members to the Committee. Establish a timeline announcing, collecting, evaluating, and awarding the grants; Establish a protocol for evaluating the grants; Establish a team of Grant Readers to evaluate the applications and make selections; Recommend the amount of annual funding needed to the Finance Committee and Board of Directors; Plan and implement an Awards Ceremony, collectively or with each District of Charter Governing Board; Provide publicity ideas to the Publicity Committee in regard to this committee. Work with committee chairs to develop and distribute information about the activities of the Foundation. Recognize and honor outstanding teachers in Yavapai County Oversee the TOY nomination and selection process, banquet arrangements, and publicity (see checklist). An average of two (2) hours/month Pre-planning – 1 hour; Announce grant opportunities to schools – September 30; Collect and distribute grant applications – 2 hours – November 1; Evaluation of grant applications – 1 day; Award grants to recipients – 1 day; Attend award ceremonies - ?; Provide information to Publicity Committee about recipients and awards – 1 hour; Review committee activities and make report to the Board of Directors – November meeting. Approx. one (1) hour/month Most of the work done one or two months prior to major events and activities. August- June # Needed 2 3 # of Non-Board Members Needed On an as needed basis and based on specific expertise, any number of nonboard members may be considered. 5-7 2 3–6 2-3 Open 3 Open (cc) = Committee Co-Chair, (c) = Chair Updated 9/29/2014