AUGUST 13, 2014 A regular meeting of the Smee School District #15-3 was called to order at 7:00 pm with the following members present: Ruth Fischer, Verna Gone, Marlo Thompson-Free, Patrick Hawk, and Gladys Hawk. Also present was Greg East, Superintendent, Amanda Hermes, Business Manager, Curtis Huffman, MS/HS Princiapl, Karyl Knusdson, Elementary Principal, Kathy Schmeichel, Special Education Director, Dan Knust, Athletic Director and Amy Marsahll, Volleyball coach. Motion #27-15 by Verna Gone seconded by Ruth Fischer to adopt the agenda with changes. Motion carried unanimously. Motion #28-15 by Ruth Fischer seconded by Marlo Thompson-Free to approve the July board minutes. Motion carried unanimously. Motion #29-15 by Marlo Thompson-Free seconded by Verna Gone to approve the consideration of claims presented to the Board. Motion carried unanimously. Motion #30-15 by Verna Gone seconded by Marlo Thompson-Free to approve the engagement letter with Cahill Bauer and Associates to conduct our audit for fiscal year 2014. Motion carried unanimously. Motion #31-15 by Ruth Fischer seconded by Gladys Hawk to approve the financial report for July and the following warrants to be issued. Motion carried unanimously GENERAL FUND GENERAL FUND AMERIPRIDE LINEN AND APPAREL S 223.72 ASSOCIATED SCHOOL BOARD OF SD 420.00 BESTWAY TRAFFIC, INC. 125.00 COLE PAPERS INC SUPPLIES 593.62 CONNECTING POINT 4,395.00 DAYS INN PIERRE SD 100.00 EISEMANN BUILDING PRODUCTS 360.60 ELITE BUSINESS SYSTEMS INC 499.04 HAUFF MID-AMERICA SPORTS 1,372.80 IMPACT SCHOOLS OF SD 3,500.00 KNUDSON, BRITTANY 500.00 LIND'S HARDWARE 97.44 MOBRIDGE TRIBUNE & REMINDER 718.68 MOREAU GRAND ELECTRIC ELECTRICITY 6,692.54 MULLER, WHITNEY 64.00 NATIONAL GEOGRAPHIC KIDS 19.95 NATIONAL INDIAN IMPACTED SCHOOL ASSOCIAT 1,353.00 QUILL CORPORATION SUPPLIES 2,462.06 RENAISSANCE LEARNING INC. 2,138.00 RUNNINGS 195.11 SASD 369.75 SCHOLASTIC EDUCATION 11,982.25 SCHOLASTIC TEACHING RESOURCES 42.48 SCHOOL NURSE SUPPLY, INC 170.22 SCHOOL SPECIALTY INC 335.28 SD FEDERAL PROPERTY AGENCY 48.50 SDAEOP 50.00 STANDING ROCK SANITATION SERV 526.40 TRAINING ROOM 414.04 TREASURE BAY INC 1,095.29 TRI STATE WATER INC 30.00: TRUST&AGENCY SMEE ACTIVITY ACCOUNT 3,531.04 UNITED PARCEL SERVICE 21.86 VALLEY MOTORS 575.44 VISA 1,970.18 Fund Total: 46,993.29 CAPITAL OUTLAY FUND COLE PAPERS INC SUPPLIES 5,744.26 ELITE BUSINESS SYSTEMS INC 1,072.46 HARLOW BUS SALES INC. 4,849.58 HKG ARCHITECTS 16,058.82 JOHNSON CONTROLS 3,841.00 Fund Total 31,566.12 SPECIAL EDUCATION FUND BOHLANDER, BARB 1,965.12 CHILDREN'S CARE HOSP & SCHOOL 3,632.00 QUILL CORPORATION SUPPLIES 46.99 SD DEPARTMENT OF HUMAN SERVICES 6,795.89 TRUST&AGENCY SMEE ACTIVITY ACCOUNT 5.95 Fund Total: 12,445.95 FOOD SERVICE FUND N.HARRIS COMPUTER CORPORATION 317.09 STANDING ROCK SANITATION SERV 100.00 TRUST&AGENCY SMEE ACTIVITY ACCOUNT 84.00 Fund Total: 501.09. Total: 91,506.454 July Financial Report: Expenditures: General Fund Capital Outlay Fund Special Education Pension Impact Aid Food Service $ 119,849.89 $ 78,693.51 $ 10,963.79 $ $ $ 11,238.67 $ 220,745.86 Total Expenditures Revenue Sources: General Fund Capital Outlay Special Education Impact Aid Food Service Pension Local $ $ $ $ $ $ Payroll Function Report $ 220,745.86 County 16.20 $ 798.02 5.01 2.78 659.35 .50 - State Federal $ 89,651.00 $ $ 17,191.00 $ $ - Salaries $ $ $ $ $ $ Benefits 13,208.94 16,122.35 0.00 - Other $0 $0 $ 0 $ 0 $0 Total 1000 Instructional 2000 Support Services 6000 Co-Curricular $ 66,932.01 $ 49,032.36 $ 0.00 $ $ $ Total General Fund $ 115,964.37 $ 29,331.29 $ 145,295.66 1000 Special Ed. 2000 Special Ed. Food Service $ 14,857.83 $ 5,499.96 $ 7,560.69 $ $ $ 3,969.81 1,051.72 2,926.69 $ 18,827.64 $ 6,551.68 $ 10,487.38 Total Spec/Food Fund $ 27,918.48 $ 7,948.22 $ 35,866.70 Grand Total Payroll $ 143,882.85 $ 37,279.51 $ 80,140.95 $ 65,154.71 $ 0.00 $ 181,162.36 The JOM Report was given. The school board will have JOM as a regular item on their agenda for school year 2014-2015 and the board will be handling all JOM issues this year, as per the email from Walter One Feather. The Secondary Principal Report was given. The Elementary Principal Report was given. The Special Education Report was given. There was no 21st Century Report. The Superintendent Report was given. The Oahe Coop Report was given. The Northwest Area Schools Report was given. Motion #32-15 by Marlo Thompson-Free seconded by Verna Gone to approve the quote from Dallas Midwest for $13134.42 for 13 lunch room tables. Motion carried unanimously. Motion #33-15 by Ruth Fischer seconded by Marlo Thompson-Free to approve the request to purchase spandex shorts for the volleyball team. Motion carried unanimously. A home school request was reviewed by the board and the Board President signed the request. Marlo Thompson-Free updated the board on the status of the archery program. Looking at possibly borrowing equipment from the Sioux County Extension office. In order to borrow equipment we need to have employees take an archery class. Motion #34-15 by Gladys Hawk seconded by Verna Gone to approve paying the $40 fee for four of our staff to attend the archery class. Motion carried unanimously. Superintendent Greg East updated the board on the roof project. The tentative start date is August 25, 2014. The board discussed and approved using the rock from the roof for other needs in the District. There were no bids for the Wrangler 2800 Scrubber. Motion #35-15 by Verna Gone seconded by Marlo Thompson-Free to accept Ashley Goldade’s resignation as cook. Motion carried unanimously. Motion #36-15 by Verna Gone seconded by Marlo Thompson-Free to approve hiring Pamela Fischer as an assistant cook at $10/hr. Motion carried unanimously. Motion #37-15 by Marlo Thompson-Free seconded by Verna Gone to approve Verl Walking Elk’s contract as MS/HS Math Teacher for $32,668 and Angela Debner’s contract for MS/HS English Teacher for $35,468. Motion carried unanimously. Motion #38-15 by Ruth Fischer seconded by Gladys Hawk to approve the calendar changes for school year 2014-2015. Motion carried unanimously. Superintendent Greg East updated the board on the requirements for the state report card. Motion #39-15 by Ruth Fischer seconded by Gladys Hawk to approve the following extra duty contracts: Angela Debner, Sr. Class Advisor; Traci Truax, Jr. Class Advisor and Jessica Bostelmann, Student Council. Motion carried unanimously. Motion #40-15 by Ruth Fischer seconded by Gladys Hawk to give Mr. East the authority to negotiate the price per show with KLND. Motion carried unanimously Motion #41-15 by Marlo Thompson-Free seconded by Verna Gone to declare 26 computers (8 byte speed, 5 gateway, 13 Hewlett Packard) as junk and to dispose of them. Motion carried unanimously. Motion #42-15 by Ruth Fischer seconded by Gladys Hawk to approve the first reading of the following new policy: Support Staff School Closure, GDB. Motion carried unanimously. Motion #43-15 by Verna Gone seconded by Marlo Thompson-Free to approve the first reading of the following revised policies: All policies in section A, all policies in section B and Support Staff Time Clock & Supplementary Pay Plans, GDBB. Motion carried unanimously. Motion #44-15 by Ruth Fischer seconded by Gladys Hawk to go into executive session at 8:23 pm for personnel matters pursuant to SDCL 1-25-2(1). Motion carried unanimously. Came out of executive session at 8:36 pm. Motion #45-15 by Marlo Thompson-Free seconded by Verna Gone to adjourn the meeting at 8:39 pm. Motion carried unanimously. Patrick Hawk, President Amanda Hermes, Business Manager Published once at the total approximate cost of_________.