October 20, 2014

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE
RURAL MUNICIPALITY OF CORMAN PARK NO. 344
HELD MONDAY, OCTOBER 20, 2014 AT 8:30 A.M.
Present
1. Present: Reeve Judy Harwood, Councillors: Div. 1 John Germs, Div. 2 Sherry
Mervold, Div. 3 David Fox, Div. 5 Ken Beauchemin, Div. 6 Bas FroeseKooijenga, Div. 7 Joanne Janzen, Div. 8 Wendy Trask.
Absent: Div. 4 Gordon Gunoff
Staff present: Adam Tittemore, Administrator; Barb Zelinski, Office Manager;
Audrey Lalonde, Treasury/Corporate Records Clerk; Rebecca Row, Director of
Planning and Development; Joe Stewart, Director of Operations.
Call to Order
2. Reeve Harwood called the meeting to order at 8:30 a.m.
In Camera
3. In Camera at 8:30 a.m.
Germs: That the meeting proceed in camera at 8:30 a.m. as per Section 16(1)
of the Local Authority Freedom of Information And Protection of Privacy Act to
discuss procedural matters.
CARRIED UNANIMOUSLY
Meeting
Reconvenes
4. Out of Camera at 9:03 a.m.
Mervold: That Council comes out of camera.
CARRIED UNANIMOUSLY
Meeting Break 9:03 a.m. to 9:07 a.m.
Agenda
5. Trask: That the agenda be APPROVED with the following additions:
14d) Trask: Wendell Trotchie, Gravel, Twp Rd 374
13i) Trask: Leonard & Evelyn Kasahoff, Invoice
14e) Fox: Speed Limit, Grasswood Road
14f) Froese-Kooijenga – Road Maintenance Agreement, Warman
9h) Administrator – Village at Crossmount
CARRIED UNANIMOUSLY
Oct 6, 2014
Council Meeting
Minutes
6. Froese-Kooijenga: That the Minutes of the Regular Meeting of Council held
October 6, 2014 be APPROVED.
CARRIED UNANIMOUSLY
Business Arising
From Minutes
7. None
Notice of Motion
8. None
Accounts for
Payment
9. Mervold: That the Accounts for Payment, Item 7A1) attached hereto, forming a
part of these Minutes, be APPROVED.
CARRIED UNANIMOUSLY
MasterCard
Statements
10. Trask: That the MasterCard Statements for September 2014 be approved.
CARRIED UNANIMOUSLY
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 2
Bank
Reconciliation
11. Janzen: That the Bank Reconciliation for September 2014 be APPROVED.
CARRIED UNANIMOUSLY
Budget Variance
Report
12. Mervold: That the Budget Variance Report – September 30, 2014 be received
as information.
CARRIED UNANIMOUSLY
Planning
Committee Report
13. Councillor Froese-Kooijenga presented Council with the report from the
October 14, 2014 Planning Committee meeting.
Rebecca Row, Director of Planning and Development; Chad Watson, Senior
Planner, Teresa Tang, Planner and Cory Boudreau, Technical Services Officer
in attendance.
Municipal Reserve
Cash-in-lieu
Values
14. The Ministry of Government Relations (MGR) requires the dedication of
Municipal Reserves (MR) for single parcel residential subdivisions. While the
first subdivision from a quarter section is exempt from this requirement any
further residential subdivision must address this requirement.
The MR is typically addressed in two ways; the dedication of 10% of the gross
area of the subdivision as a MR parcel or a cash-in-lieu payment of 10% of the
fair market value of the land. The payment must equal the market value of the
required land in a subdivided, unserviced state. With single parcel residential
subdivisions it is impractical to dedicate small parcels that would not be used
for their intended purpose therefore cash-in-lieu is requested by the R.M.
If there is a dispute in land values, The Planning & Development Act, 2007
requires that the municipality hire an independent appraiser to determine the
land value.
In order to help streamline this negotiation process, R.M. Administration has
contacted two appraisal companies to establish a baseline value for land within
the R.M. with some variables based on location. This would give the R.M. a
starting value per acre to begin the discussions with the applicant.
Quotes were provided by Brunsdon Junor Johnson Appraisals (BJJA) and
Suncorp Valuations (Suncorp). The quote from BJJA for the service is
$6,525.75 while the quote from Suncorp is $17,500.00. The main difference
between the two proposals is the physical site inspections in the Suncorp
proposal. As the goal of the work to be done is to establish a baseline value for
land in the R.M. rather than site specific values R.M. Administration does not
feel that physical inspection would be necessary to achieve this. Both
proposals look to give a variation on land values within the R.M. based on
locational information.
Fox: That the quote of $6,525.75 from Brunsdon Junor Johnson Appraisals for
consulting services to determine a land value for establishing a base valuation
for use in calculating cash-in-lieu of municipal reserve payments be approved.
CARRIED UNANIMOUSLY
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 3
Gary Budd,
Silver Sky,
Sections 5 to 8
-36-5-W3
15. Linda and Gary Budd, developers for Silver Sky, presented the Planning
Committee with an update on their application for a multi-parcel country
residential project to be located on Sections 5 to 8-36-5-W3. Jim Walters,
consultant with Crosby Hanna & Associates and Chris Murphy, developer,
responded to Council’s letter of April 24, 2014. Don W. Armstrong, Vice
President for Dream Development also addressed Council and extended his
approval of the development project and his interest in partnering with the Budd
Family. The applicant is asking for Council’s support to move on to the public
consultation phase of the Call for Proposals.
Fox: That the Silver Sky report be received as information and that the
proposal for a multi-parcel country residential project to be located on Sections
5 to 8-36-5-W3 be approved to move forward to the public consultation stage.
CARRIED UNANIMOUSLY
Dave Gillespie,
Grasswood
Landing
NE &
SE 23-35-5-W3
16. Dave Gillespie, developer for Grasswood Landing, addressed the Planning
Committee and provided an update on the completion of his public consultation
with the community. Mr. Gillespie updated the Committee on his proposal and
included information and revisions to his proposal.
Furdale DCR3
Overlay Removal
Request
17. At the Furdale Annual General Meeting on May 7, 2014 a motion was passed
to request that the R.M. of Corman Park apply to have the D-Country
Residential 3 (DCR3) overlay in Furdale removed to allow further subdivision of
properties within Furdale.
Mervold: That the Grasswood Landing presentation be received as information
and that the proposal for a multi-parcel country residential project to be located
on the NE & SE 23-35-5-W3 be approved to move on to the Comprehensive
Development Review stage.
CARRIED UNANIMOUSLY
When the District Official Community Plan (OCP) and District Zoning Bylaw
were updated in 2010 they provided for amendments that allowed for the resubdivision of existing multi-parcel country residential subdivisions through a
DCR3 overlay. This overlay zone is intended to regulate parcel sizes and resubdivision within existing multi-parcel country residential subdivisions in order
to effectively implement the District OCP policies pertaining to the resubdivision potential within these existing residential developments.
Simply removing the DCR3 overlay will not allow for further re-subdivision as
that overlay is what allows for the potential to re-subdivide in the first place.
One option R.M. Administration looked at was adding a similar re-subdivision
policy in Furdale as the recent R.M. re-subdivision policy amendments. The
R.M. re-subdivision policy is limited to those parcels located within an existing
registered subdivision plan which are at least 1.5 times larger than the average
lot size of the original registered subdivision plan area. However this is not a
valid solution for Furdale as the average lot size in the ‘north’ subdivision is
approx. 5 acres and in the ‘south’ subdivision is approx. 10 acres; there are no
parcels that would be able to meet this 1.5 times the average requirement.
As well, the R.M. re-subdivision policy states that it is not intended to provide
for a uniform increase in density throughout the original registered subdivision
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 4
plan area. It appears that this is exactly what the residents in Furdale want; a
uniform increase in density throughout the registered subdivision plan area.
In order to consider a uniform increase in density a comprehensive analysis
would have to be undertaken to determine the appropriate density of
development related to land use compatibility/integration, transportation
impacts, adequate infrastructure/servicing, environmental management,
stormwater, etc. Basically a larger scale Comprehensive Development Review
(CDR) or a Concept Plan would have to be funded and completed by the
residents of Furdale for R.M. review. R.M. Planning staff does not have the
resources to complete this process on behalf of the residents of Furdale. For
reference the recent Concept Plans in the Planning District were $100,000
projects; due to the number of studies (traffic impact assessment,
hydrogeological, etc.) that would be required it is not unreasonable to consider
this an estimated cost if not higher.
There will be concerns from the City of Saskatoon related to the effect of
uniform density increases on the nearby raw water intake. There may be a
requirement for Furdale to have a septic utility, communal wastewater
treatment system or connection to the City of Saskatoon system which we
know would require discussions with the City to see if this is feasible. The
costs involved with either option could be substantial for the residents.
One option for Council to consider is looking at this area comprehensively as
part of the proposed Silver Sky development and the Regional Plan process. It
is likely that the Silver Sky development will require a higher level of servicing
that currently exists in the area including potential connections into the City of
Saskatoon system. There may be an ability for the residents of Furdale to
partner with the developers of Silver Sky on a Concept Plan for the area. In
addition it would be prudent to have servicing discussions as part of the
Regional Plan process as regional servicing is going to be explored. If the R.M.
would like to consider a high density growth node in this area we should identify
it to bring forward during the Regional Plan discussions.
Fox: That the Furdale DCR3 Overlay Removal Request report be received as
information and that any further action be deferred until input is received from
the Furdale Hamlet Board.
CARRIED UNANIMOUSLY
Saskatoon North
Partnership for
Growth (P4G)
Regional Plan
18. The Planning and Administration Committee (PAC) reviewed and scored the
proposals received at the end of the Request for Proposals (RFP) based on an
Evaluation Matrix that was identified in the RFP. Based on the results from the
initial evaluation, the top four (4) teams were interviewed by the PAC on
September 25 and 29, 2014 in person and via web and teleconference. The
scores were re-evaluated based on the results of the interviews.
A consultant was identified as a preferred consultant and a recommendation
was provided to the Regional Oversight Committee at their October 2, 2014
meeting. While the preferred consultant cannot be named at this time we
anticipate that there will be a media release near the end of this month to
publically name the consultant. R.M. Administration is supportive of the
preferred consultant.
The P4G Project Manager has also included a project manager report for
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 5
information.
A response from the Ministry of Government Relations is still pending on our
funding proposal; a response was requested by the end of August so follow up
will proceed. The request was asking for 50% of the costs of the consultant
($343,000) spread over a three year period.
Janzen: That the Saskatoon North Partnership for Growth (P4G) Regional
Plan report be received as information.
CARRIED UNANIMOUSLY
Planning
Committee
Minutes
October 14, 2014
19. Beauchemin: That the Minutes of the Planning Committee meeting held
October 14, 2014 be approved.
CARRIED UNANIMOUSLY
Subdivision
2014/36
Rezoning
Bylaw 43/14
Jason & Rita
Peters
NE 27-37-7-W3
20. Trask: That the application of Jason & Rita Peters to rezone portions of the NE
27-37-7-W3 from Agricultural District to Agricultural Residential 1 District and to
subdivide two 2.02 ha (5 acre) parcels for the purpose of creating two separate
titles for country residential parcels as shown on the Plan of Proposed
Subdivision submitted by Meridian Surveys Ltd. dated September 22, 2014 be
APPROVED subject to:
i.
Bylaw 43/14 receiving Ministerial approval from the Ministry of
Government Relations;
ii.
the applicant being responsible for all costs associated with the
rezoning and subdivision including the provision of Municipal Reserve
in the form of cash-in-lieu; and
iii.
the applicant entering into a servicing agreement to provide the
remission of a subdivision servicing fee for the two new 2.02 ha (5.0
acre) residential parcels created.
CARRIED UNANIMOUSLY
Subdivision
2014/37
Murray & Lisa
Wedewer
Pcl B
SW 35-38-5-W3
21. Froese-Kooijenga: That the application of Murray and Lisa Wedewer to
subdivide a 4.05 ha (10 acre) parcel from Parcel B SW 35-38-5-W3 for the
purpose of creating a separate title for a country residential parcel as shown on
the Plan of Proposed Subdivision submitted by Meridian Surveys dated
September 26, 2014 be APPROVED subject to:
i.
the applicant being responsible for all costs associated with the
subdivision;
ii.
the applicant must obtain the necessary approvals and provide evidence
of compliance with the requirements and recommendations of the Water
Security Agency and the Saskatoon Health Region;
iii.
the applicant providing a sewage and solid waste disposal system, and
an onsite wastewater disposal system acceptable to the Saskatoon
Health Region;
iv.
revising the Plan of Proposed Subdivision to either include or exclude the
dugout on the proposed parcel to be created; and
v.
registration of any recommendations, reports, interests, and/or
development standards on the title of the proposed parcel(s) as
recommended by the Water Security Agency and/or the Saskatoon
Health Region.
CARRIED UNANIMOUSLY
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 6
Subdivision
2014/19
Anthony & Joanne
Tataryn
East Half
NE 11-36-4-W3
22. Germs: That the application of Anthony & Joanne Tataryn to subdivide a 4.05
ha (10 acre) parcel from Parcel C, Plan 101880996 in the NE 11-36-4-W3 for
the purpose of creating a separate title for a country residential parcel as
shown on the Plan of Proposed Subdivision submitted by George, Nicholson,
Franko & Associates Ltd. dated June 26, 2014 be APPROVED subject to:
i.
the applicant being responsible for all costs associated with the
subdivision including the provision of Municipal Reserve in the form of
cash-in-lieu;
ii.
the applicant entering into an easement agreement to address the
required 5 metre easement for the future road widening along Range
Road 3041;
iii.
the applicant dedicating 4.6 metres to the Ministry of Highways and
Infrastructure on the north boundary of the proposed subdivision for the
purpose of future road widening along Highway 394 (Patience Lake
Road); and
iv.
revising the Plan of Proposed Subdivision to reflect conditions iii. and
iv.
CARRIED UNANIMOUSLY
Discretionary Use
2014/16
Alain & Sandra
Labelle
South Half
SW 1-38-5-W3
23. Beauchemin: That the application of Alain and Sandra Labelle (Ironman
Equipment) to develop an Automotive & Farm Equipment Repair as a Home
Based Business on S ½ of SW 1-38-5-W3 be APPROVED subject to:
i.
the applicant shall enter into a development agreement with the
Municipality to secure the objectives of the Zoning Bylaw;
ii.
the hours of operation shall be from 8:30 a.m. to 5:30 p.m. from Monday
to Friday;
iii.
the number of employees shall not exceed two persons other than
the residents of the residential dwelling unit employed in the home
based business;
iv.
the maximum number of motor vehicles associated with the home
based business to be stored on the subject property shall be six (6);
v.
the site shall be kept in a tidy and neat manner;
vi.
the use shall be valid only for the period of time the property is
occupied by the applicants for such use;
vii.
the permit may be revoked if in the opinion of Council that the
operation has not met the regulations and standards applicable to
home based businesses contained within the Corman ParkSaskatoon Planning District Zoning Bylaw, or the special standards
applied by Council at the time of approval;
viii.
obtaining a Saskatchewan Motor Dealer Licence from the Financial
and Consumer Affairs Authority and submitting a copy of the
approval to the R.M. of Corman Park once received; and
ix.
compliance with The Motors Dealers Act.
CARRIED UNANIMOUSLY
Discretionary Use
2014/28
Future 500
Dev. Ltd.
Lot 3 Block 4
NE 19-37-5-W3
Plan 101953919
24. Froese-Kooijenga: That the application of Future 500 Developments Ltd. to
develop an Industrial Complex consisting of a Manufacturing Establishment
along with a Commercial Storage Ctr. on Lot 3 Block 4 NE 19-37-5-W3, Plan
101953919 as shown on the approved site plan be APPROVED subject to:
i.
no goods or materials shall be stored within 5 m (16.40 ft.) of any site
line and shall be maintained as a fire break;
ii.
the site shall be maintained and kept free from refuse, debris and
weed;
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 7
iii.
iv.
entering into a development agreement to define the intensity of
development and ensure compliance with the landscaping standards
prescribed for industrial and commercial development with the
schedule for the completion along with any other relevant requirements
contained within the Planning District Zoning Bylaw; and
compliance with all applicable municipal, provincial and federal
legislation and regulations.
CARRIED UNANIMOUSLY
Discretionary Use
2014/26
Leslie Kerekes
Lot 5 Block 1
NW 16-38-5-W3
25. Froese-Kooijenga: That the application of Leslie Kerekes to operate a Home
Based Business as a paving contractor on Lot 5 Block 1 NW 16-38-5-W3 be
DENIED as it contravenes the requirements of the R.M. of Corman Park Zoning
Bylaw for a Home Based Business in that it does not meet sections 4.2.3, 4.2.7
and 4.2.10 in the R.M. of Corman Park Zoning Bylaw.
Recorded Vote:
For: Reeve Harwood, Councillors: Mervold, Fox, Beauchemin, FroeseKooijenga, Janzen, Trask
Opposed: Councillor Germs
CARRIED
Discretionary Use
2014/23
Feitsma Dairies
Ltd.
NW 33-38-4-W3
26. Beauchemin: That the application of Feitsma Dairies Ltd. to establish an
Intensive Agricultural Operation - Livestock for 301-600 animal units
(cattle/calves), to construct two (2) new agricultural buildings, and to demolish
four (4) existing agricultural buildings on portion of NW 33-38-4-W3 be
APPROVED subject to:
i.
the applicant applying for and obtaining approval for a building permit for
relocation of the existing house on the property and demolition permit for
the structures identified on the site plan;
ii.
the applicant entering into and registering a co-existence agreement with
the R.M. of Corman Park, landowners located on LSD 1, 05-39-4-W3
Ext. 23; SW 4-39-4-W3 Ext. 22 ; LSD 1 & 2, 4-39-4-W3 Ext. 21; and
Parcel A, 84S51515 Ext.0 for the proposed expansion;
iii.
the applicant entering into an Agricultural Producers Road Maintenance
Agreement with the R.M. of Corman Park to provide details regarding the
haul route and products to be hauled;
iv.
the applicant obtaining approval from the Ministry of Agriculture for an
Intensive Livestock Operation under the Agricultural Operator’s Act and
submitting a copy of the approval to the R.M. of Corman Park once
received;
v.
the two (2) new agricultural buildings in which the ILO develops shall be
at a minimum of:
a. 2.4 km (1.5 miles) from the City of Warman boundary limits;
b. 45 m (147.6 ft.) from the centreline of Warman Ferry Road
(Township Road 390);
c. 45 m (147.6 ft.) from the centreline of Range Road 3044;
d. 15 m (49.2 ft.) setback from the east and south property boundary;
and
vi.
the development of any other new building not described herein shall
require a separate development permit.
CARRIED UNANIMOUSLY
Councillors Germs and Trask left the meeting room.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 8
Development
Summary Report
27. Janzen: That the Development Summary Report be received.
CARRIED UNANIMOUSLY
Councillors Germs and Trask returned to the meeting room.
Textual
Amendment
Corman Park –
Saskatoon
Planning District
Zoning Bylaw
Equipment
Sales/Rentals &
Additions to
D-Light Industrial
1 District
Bylaw 41/14
28. The purpose of this report is to propose textual amendments to the Corman
Park - Saskatoon Planning District Zoning Bylaw (DZB) providing for the
addition of freight hauling equipment to the definition of Equipment
Sales/Rentals and the addition of Recreational Vehicle Sales/Rentals as a
discretionary use in the D-Light Industrial 1 District (DM1).
BizHub Industrial Park submitted a request for these zoning amendments. The
request has been attached as part of this report. The reasoning behind the
request is; to allow for the development of a Peterbilt Dealership in BizHub, and
to address interest that BizHub has received regarding the development of a
Recreational Vehicle Sales/Rentals business. The former is a business that is
prepared to purchase a lot and begin development if the amendment is
approved. The latter is based on substantial interest BizHub has received in
this type of use.
In May of 2013 the District Planning Commission (DPC) supported, a textual
amendment to the DZB that separated Automotive, Equipment and Vehicle
Service use into three different uses; Automotive Repair Shop, Automotive
Sales/Rentals, Equipment Sales/Rentals and Recreational Vehicle
Sales/Rentals. This amendment was subsequently passed by Council and
approved by the Minister of Government Relations.
Equipment Sales/Rentals is a permitted use in the D-Business District (DB) and
the DM1 District and is defined in the DZB as:
Equipment Sales/Rentals – means development for the retail sale or rental of
new or used heavy equipment, machinery or mechanical equipment typically
used in building, roadway, pipeline, oil field and mining construction,
manufacturing, assembling and processing operations and agricultural
production together with incidental maintenance service and sales of parts. It
includes heavy equipment dealership.
The proposed amendment would add freight hauling industries into this
category as well as add resource industries, removing the more specific
resource industries listed in the current definition.
Equipment Sales/Rentals – means development for the retail sale, wholesale
distribution, rental and/or service of new or used heavy equipment, vehicles,
machinery or mechanical equipment associated with construction, resource,
freight hauling and agricultural industries, together with incidental maintenance
service and sales of parts.
The sale of freight trucks such as Peterbilt sells does not create the same
amount of traffic as an auto dealership would and require a larger amount of
land based on the larger scale of the vehicles that are for sale.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 9
Recreational Vehicle Sales/Service is currently a permitted use in the DB
District and the D-Arterial Commercial 1 District (DC1). BizHub’s request was to
have this use as a permitted use within the DM1 District, however
administration feels that having it as a discretionary use would be more
appropriate in this zoning district. By having it as a discretionary use you could
take the type of recreational vehicle sales proposed into consideration when
looking at approving such a use. Some recreation vehicles such as motor
homes and camper trailers may require larger lots and generate less traffic
than vehicles such as boats, snowmobiles or motorcycles. As a discretionary
use Commission and Council could consider each application to see how it fits
on a given lot within an industrial park based on the proposed vehicles for sale
and adjacent land uses.
It is not envisioned that there would be any negative effects on other types of
uses allowed for in the DM1 District by providing for the proposed
amendments. Infrastructure and servicing considerations for these types of
uses is not beyond what the other allowable uses would utilize.
The Corman Park-Saskatoon District Planning Commission considered this
application at the October 8, 2014 meeting and supported the recommended
amendments. There was a brief discussion regarding the purpose behind the
proposed amendment.
Mervold: That Bylaw 41/14 to amend the Corman Park-Saskatoon Planning
District Zoning Bylaw to allow for;
i.
freight hauling equipment to be included in the definition of
Equipment Sales/Rentals; and
ii.
Recreational Vehicle Sales/Service to be allowed as a discretionary
use within the D-Light Industrial District.
be given first reading.
CARRIED UNANIMOUSLY
Councillor Mervold left the meeting room.
Blackstone Land
& Cattle Corp/The
Village at
Crossmount
LSD 7
SE 29-35-5-W3
Phase 1B
Revision
29. Fox: That the application of Blackstone Land & Cattle Corp. for the Village at
Crossmount Phase 1B development consisting of seventeen orchard homes
(17 residential units total) of Village Supportive Housing on LSD 7; SE 29-35-5W3 as shown on the Phasing Plan submitted by the Village of Crossmount
dated 2013/12/11 be APPROVED subject to:
i) prior to release of the development permit submittal of:
a) a revised site plan showing the dimensions of all setbacks between
buildings;
b) a finished grading plan for the Phase 1B development; and
c) dimensioned elevation drawings including building height
ii) execution of a development agreement to describe, including but not limited
to, the use of the land and proposed buildings, the timing of construction,
landscaping features, walkways, lighting facilities, garbage collection,
property servicing and to secure the objectives of the Zoning Bylaw;
iii) maintaining a minimum setback of 300 metres between the wastewater
treatment building and any residential dwelling unit unless a relaxation is
granted by the Water Security Agency;
iv) the applicant must obtain the necessary approvals and provide evidence of
compliance with the requirements and recommendations of the Water
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 10
Security Agency and the Saskatoon Health Region;
v) development on site must adhere to the recommendations provided in the
submitted geotechnical reports prepared by P. Machibroda Engineering Ltd.
dated October 27, 2010 and July 30, 2013;
vi) a separate development permit is required for any additional site
development including signage;
vii) the development must be completed in its entirety, in accordance with
approved plans and conditions; any revisions to the approved plans
(including non-completion of the development) must be submitted for
approval to the RM of Corman Park Council;
viii) all excavations or filling shall be re-vegetated immediately after other
construction activities conclude, with a suitable ground cover as may be
necessary to prevent erosion; and
ix) provision or relocation of utility services is at the applicant’s expense and
responsibility to the satisfaction of the affected utility departments.
CARRIED UNANIMOUSLY
Councillor Mervold returned to the meeting room.
Bylaw No. 41/14
30. Janzen: That Bylaw No. 41/14 being a bylaw to amend the Corman ParkSaskatoon Planning District Zoning Bylaw to allow for;
i.
freight hauling equipment to be included in the definition of
Equipment Sales/Rentals; and
ii.
Recreational Vehicle Sales/Service to be allowed as a discretionary
use within the D-Light Industrial District be now read a first time.
CARRIED UNANIMOUSLY
Bylaw No. 43/14
31. Trask: That Bylaw No. 43/14 being a bylaw to rezone from Agricultural District
(AG) to Agricultural Residential 1 District (AR1) for ptn NE 27-37-7-W3 be now
read a first time.
CARRIED UNANIMOUSLY
Meeting Break: 10:37 a.m. to 10:46 a.m.
Request to Speak
to Council
Re: Multi-Parcel
Proposal Update
32. Trask: That the request of Ursula Pfeiffer-Strautman to speak to Council as an
unscheduled delegation be deferred to the next Planning Committee meeting.
Recorded Vote:
For:
Reeve Harwood, Councillors Mervold, Fox, Beauchemin, FroeseKooijenga, Janzen, Trask
Opposed: Councillor Germs
CARRIED
Open Public
Hearing
33. Mervold: That the Public Hearing be opened at 10:58 a.m.
CARRIED UNANIMOUSLY
Bylaw 34/14 – Marten Stoffel – SE 16-38-5-W3
 Mr. Stoffel was in attendance and expressed his concern regarding
drainage issues if the development proceeded on the portion of NE 3237-5-W3.
Bylaw 34/14 – Ray and Iris Usselman – SE 16-38-5-W3
 Mr. and Mrs. Usselman forwarded written submission and expressed
their concern with existing and future drainage issues if the proposed
development proceeded on the portion of NE 32-37-5-W3.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 11
Bylaw 36/14 – None
Bylaw 39/14 – None
Close Public
Hearing
34. Germs: That the Public Hearing be closed at 11:07 a.m.
CARRIED UNANIMOUSLY
Bylaw No. 34/14
35. Germs: That Bylaw No. 34/14 being a bylaw to rezone by contract from DAgricultural 1 (DAG1) to D-Regional Waste Management 1 District (DRM1) a
portion of NE 32-37-5-W3 be now read a second time.
CARRIED UNANIMOUSLY
Germs: That Bylaw No. 34/14 be now read a third time.
CARRIED UNANIMOUSLY
Bylaw No. 36/14
36. Janzen: That Bylaw No. 36/14 being a bylaw to rezone from Agricultural
District (AG) to Agricultural Residential 1 District (AR1) a portion of SE 6-39-9W3 and SW 6-39-9-W3 be now read a second time.
CARRIED UNANIMOUSLY
Trask: That Bylaw No. 36/14 be now read a third time.
CARRIED UNANIMOUSLY
Bylaw No. 39/14
37. Froese-Kooijenga: That Bylaw No. 39/14 being a bylaw to rezone from
Agricultural District (AG) to Agricultural Residential 1 District (AR1) a portion of
NE 36-37-4-W3 be now read a second time.
CARRIED UNANIMOUSLY
Froese-Kooijenga: That Bylaw No. 39/14 be now read a third time.
CARRIED UNANIMOUSLY
Discretionary Use
2014/31
John Slobdozian
Ptn SW 2-35-6-W3
38. Council was presented an application for discretionary use from John
Slobodzian to develop an animal kennel as a home based business on a
portion of the SW 2-35-6-W3. Six letters of concern were received from
adjacent land owners and three adjacent land owners were in attendance to
further express their concerns and objection. The applicant was not in
attendance.
Steven & Lola Piche, adjacent land owners of Parcel B SE 2-35-6-W3,
addressed Council regarding their concerns and objections with this
development including potential negative impact to the neighborhood (8 letters
presented to Council), noise generation/soundproofing, increased traffic and
traffic dust, the five year length of approval of the permit, and dog security.
Laurence Martin, adjacent land owner of NW 2-35-6-W3, addressed Council
regarding her concerns and objections with this development including noise
generation/soundproofing (existing tree line does not lessen noise), sewage
issues from subject property and dog security.
Doug Russell, adjacent land owner of the NE 35-34-6-W3, addressed Council
regarding concerns and objection as presented by Mr. & Mrs. Piche and Ms.
Martin and further expressed his opposition as the subject property was the site
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 12
of a previous kennel that generated excessive noise development.
Fox: That the Discretionary Use application of John Slobodzian to develop an
animal kennel as a Home Based Business on a Portion of SW 2-35-6-W3 be
denied.
CARRIED UNANIMOUSLY
Lunch Break 12:01 p.m. to 12:59 p.m.
Administration
Committee Report
39. Councillor Fox presented Council with the report from the October 14, 2014
Administration Committee meeting.
Tax Abatement
Request
Kelvin & Lillian
Lybeck
SW 19-39-5-W3
40. Kelvin and Lillian Lybeck requested Council to review and consider an
abatement to the residential portion of their taxes, since they are stating the
assessed building is for agriculture purposes only.
In the 2014 assessment year SAMA assessed the 2013 building as
residential/shop combo. SAMA assessed as residential based on a site
walkabout; SAMA saw evidence there was a mezzanine being used for
residential purposes. According to Mr. and Mrs. Lybeck the building is only
used for agriculture purposes and should be exempt.
Janzen: That Council approves the Tax Abatement for a portion of the 2014
Municipal and Public School tax levy for a total of $2,461.50 for:
Kelvin and Lillian Lybeck
Folio: 002119400.01
SW 19-39-5 W3rd
2014 Tax Levy
2014 Adjusted Tax Levy
Total Tax Abatement
Tax Exemption
Application
Meridian Utilities
Ltd.
Lot 6 Block 7
SE 33-37-5-W3
Folio
000833307.01
Municipal
$1,323.56
$ 92.84
$1,230.72
Public School
Total
$1,265.00
$2,588.56
$ 34.22
$ 127.06
$1,230.78
$2,461.50
CARRIED UNANIMOUSLY
41. Council was presented with a tax exemption application for consideration of
approval. The application for tax exemption was received on July 9, 2014 for
the construction of a new, 11,190 sq. ft. office and equipment storage building.
The proposed operation, Meridian Utilities Limited, is a trenching company of
underground utilities. The building permit was issued October 3, 2014.
The applicant is in compliance with Policy Fl-002 Tax Exemption Policy with
the construction value of the new improvement at $627,000 and will create
approximately 15 full-time job positions.
Froese-Kooijenga: That Meridian Utilities Ltd located on Lot 6 Block 7 SE 3337-5 W3rd Plan 102120455, 1.99 acres, having met all requirements of the
R.M. of Corman Park Tax Exemption Policy Fl-002, is recommended to be
approved to enter into a tax exemption agreement for a period of three years.
CARRIED UNANIMOUSLY
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 13
Tax Exemption
Ironhouse
Properties
Lot 1 Block 1
NE 35-35-4-W3
Folio
000135100.01
42. Council was presented with a tax exemption application for consideration of
approval. The application for tax exemption was received on September 8,
2014 for the construction of a new, 17,624 sq. ft. office and equipment storage
building. The proposed operation, lronhouse Properties Limited, is involved in
the installation, repair, and maintenance for the high voltage electric power
industry. The building permit was issued September 26, 2014.
The applicant is in compliance with Policy Fl-002 Tax Exemption Policy with
the construction value of the new improvement at $1,950,000 and will create
10-15 full-time job positions.
Germs: That lronhouse Properties located on Lot 1 Block 1 NE 35-35-4 W3rd
Plan 102070000, 5.71 acres, having met all requirements of the R.M. of
Corman Park Tax Exemption Policy Fl-002, is recommended to be approved to
enter into a tax exemption agreement for a period of three years.
CARRIED UNANIMOUSLY
Property Tax
Assessment and
Taxation Policy
43. At the September 15th meeting Council raised concern with the assessment
and taxation process. It is important to understand that this process is
legislated by The Municipalities Act and clearly sets out the concepts involved.
Although the subject of assessment is complex, property assessment is the
value of a property that is used for property taxation purposes and that the
property assessment is the value to be appealed not property taxes.
One concern that was raised was that the assessment and tax notices are not
mailed at the same time, and that during the appeal period only assessment
values are provided to ratepayers making it difficult to understand the tax
implications of any assessment changes. Coinciding the two mail outs would be
difficult to implement since the assessment roll must be completed prior to the
mailing of the tax. The legislated deadline to finalize the assessment roll and
mailing of the assessment notices is May 1st and the tax notice preparation and
mail out usually occur no earlier than the beginning of July.
In addition to mailing the assessment notice and appeal form, R.M.
administration always provides information inserts explaining assessment and
taxation. Further, assessment appeal information is advertised in local papers
and is placed in the R.M. newsletter and on the website. This information
provides details on how to calculate an estimated levy, how to appeal, what to
appeal and contact information for further clarification.
This additional
information provided to R.M. taxpayers is above and beyond what some
adjacent municipalities provide with their assessment notices.
Further,
administration will hold open houses in conjunction with SAMA appraisers to
assist or answer any assessment or taxation questions.
The July mail out of the property tax notice is about the earliest that this can
occur to allow for the budget and mill rate to be finalized. Section 155 of The
Municipalities Act states that: “No tax levy shall be authorized before an
operating and capital budget have been adopted.” Typically the adoption of the
budget does not occur until the assessment roll is near completion. The final
assessment details are required to determine the property tax revenue
expected for that year.
Also, the July tax notice mail out usually
accommodates the 30 day appeal process and the deadline for Saskatchewan
Municipal Hail Insurance levies completion, which is June 30th. These levies
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 14
are included on the property tax notice.
Froese-Kooijenga: That the Property Tax Assessment and Taxation Policy
report be received as information and that on future tax assessment notices
provide “bold notification” on the tax assessment notice stating “TAXATION
WILL CHANGE AS A RESULT OF AN ASSESSMENT CHANGE” and provide
information that directs taxpayers to the appeal process.
CARRIED UNANIMOUSLY
Saskatoon
District Board of
Revision
44. The Administration Committee was presented a review on the establishment of
the Saskatoon District Board of Revision.
In 1997 the R.M. of Corman Park participated in the formation and assisted
with coordinating the activities of a Saskatoon district board of revision which
included the appointment of board members and a secretary. At this time the
following municipalities established the Saskatoon District Board of Revision by
signed agreement:
Town of Langham
Town of Dalmeny
Town of Martensville
Town of Warman
Town of Osler
Town of Allan
Town of Asquith
R.M. of Blucher #343
R.M. of Vanscoy #345
R.M. of Aberdeen #373
R.M. of Corman Park #344
R.M. of Lost River# 313
Village of Bradwell
Village of Vanscoy
Village of Perdue (Member in 2012)
Since its establishment, the R.M. of Corman Park administration coordinates
the activities and is the primary contact for the Saskatoon District Board of
Revision. The R.M. also continues to collect a $50 annual fee from all of the
registered municipalities to cover some of the coordination costs such as the
retainer fee and administration cost. Currently the district municipalities have
been appointing members of Krismer and Associates from Regina, to serve on
the Saskatoon District Board of Revision to hear district assessment appeals.
In the past, most municipalities in the District have had few to no assessment
appeals resulting in minimal fees and costs for the board of revision hearings
and the hearings for the district would normally take 1 to 2 days, resulting in
prompt assessment decision being handed down by the board.
As a result of the 2009 and 2013 revaluation many municipalities in the
province have noticed an increase in the number of assessment appeals
resulting from the significant assessment increases to the residential and
commercial assessment values. Further, the assessment appeals are more
complex and at times the appeals are represented by lawyers and professional
appellants resulting in lengthy hearings and complex records of decision.
Administration has observed that in the past few years, especially 2013 and
2014, that there have been significant delays in receiving our appeal decisions
from the board of revision and attributes this to:
 The increase to the number of assessment appeals being heard for
the district as a whole.
 The delay to the board of revision hearing dates due to
accommodating the different appeal deadline dates for the district
rural and urban municipalities.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 15

The increase of cost to all municipalities in the district due to lack of
availability of the R.M. council chambers for the hearings and the
need to renting an alternate venue.
The extended delays to the hearing decisions from the board of revision have
had a direct impact by delaying:
 the completion of the R.M.'s assessment and tax roll as legislated;
 the R.M. from meeting the legislated deadlines for providing the
assessment information to the school divisions and the province;
 SAMA from going forward with the data entry of the property
inspection information for the following assessment year;
 the R.M. from preparing their budget in a timely manner.
It is Administration's recommendation that the R.M. of Corman Park withdraw
from the Saskatoon District Board of Revision and appoint Krismer &
Associates to act as the R.M.'s board of revision as an independent
municipality. It would be the understanding that the R.M. would then be
independent of the extended appeal deadlines of the other registered
municipalities within the district. The board of revision would use the R.M.
council chambers solely for the hearings of the R.M. of Corman Park. The
R.M. would see an increase to the annual retainer fee from the shared $300.00,
to the fee of $125.00 annually and would assume the full cost of the
remuneration costs and travel expenses of the appointed board of revision.
The expected benefit of withdrawing from the district and maintaining the R.M's
appeal process independently would offset the increased cost if appeal
deadlines were met in a timely manner.
Harwood: That the Municipality withdraw from the Saskatoon District Appeals
Board and appoint Krismer & Associates to act independently as the R.M of
Corman Park Board of Revision.
CARRIED UNANIMOUSLY
SMHI
Scholarships
45. Mervold:
That the correspondence from Saskatchewan Municipal Hail
Insurance (SMHI) regarding the SMHI Scholarship be received as information.
CARRIED UNANIMOUSLY
Saskatchewan
Lotteries Grant
Funding Request
Corman Park
Horse Riders
Association
46. Mervold: That the Corman Park Horse Riders Association application for
funding of $3,387.17 from the Saskatchewan Lotteries Community 2014 Grant
Program be approved.
Recorded Vote:
For: Reeve Harwood, Councillors: Germs, Mervold, Fox, Beauchemin, Janzen
and Trask.
Opposed: Councillor: Froese-Kooijenga
CARRIED
Administration
Correspondence
Information Items
47. Trask:
a.
b.
c.
d.
e.
That Council accepts the following presentation items as information:
RCMP Occurrence Stats
CN EcoConnexions
SAMA Election – Murray Purcell
APAS In Action
APAS 2014 Fall District Meeting
CARRIED UNANIMOUSLY
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 16
Train Whistles
48. Councillor Germs brought forward a concern that was raised by a ratepayer at
the October 8th Annual Meeting of the Ratepayers regarding the train whistle
noise occurring in the south east corner of the R.M.
Germs: That Administration investigates the $10,000.00 cost for a third party
consultation of the recently installed rail crossing arms in the south east corner
of the R.M.
CARRIED UNANIMOUSLY
Mervold: That Administration inquire as to the cost to investigate the procedure
for cessation of train whistling at crossings on Baker Road and Clarence
Avenue.
CARRIED UNANIMOUSLY
Administration
Committee
Minutes
October 14, 2014
49. Trask: That the Minutes of the Administration Committee Meeting held October
14, 2014 be approved.
CARRIED UNANIMOUSLY
SREDA
Membership
50. Council was presented correspondence from SREDA (Saskatoon Regional
Economic Development Authority) which included the 2014 SREDA Regional
Membership Renewal Invoice totaling $19,297.74 along with the summary of
activities requested by Council. Membership fees are based on the SREDA
membership calculation formula (2011 Census population data x $2.31/capita).
Froese-Kooijenga:
That the correspondence from SREDA (Saskatoon
Regional Economic Development Authority) containing the Summary of Key
Economic Development Activities be received and payment of the 2014
membership renewal invoice totaling $19,297.74 be approved.
CARRIED UNANIMOUSLY
Tax Exemption
Application
Ironhouse
Properties
Limited
Lot 1 Block 1
NE 35-35-4-W3
Bylaw No. 44/14
51. At the October 14, 2014 Administration Committee meeting, Council was
presented with a tax exemption application for consideration of approval from
Ironhouse Properties Limited on Lot 1 Block 1 NE 35-35-4 W3 Plan
102070000, 5.71 acres, located in East Floral Industrial Park.
The application for tax exemption was received from Ironhouse Properties Ltd
on September 8, 2014 for the construction of a new 17,624 sq ft office and
equipment storage facility, and the building permit was issued September 26,
2014. The applicant is in compliance with Tax Exemption Policy F1-002, with
the construction value of the new improvement at $1.9 million and will create
10-15 full-time job positions.
Fox: That Bylaw No. 44/14 being a bylaw to provide for entering into a tax
exemption agreement for the purposes of economic development for a period
of three years, with Ironhouse Properties Limited located on Lot 1 Block 1 NE
35-35-4 w3rd Plan 102070000, be read three times at this meeting.
Fox: That Bylaw No. 44/14 be now read a first time.
CARRIED UNANIMOUSLY
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 17
Germs: That Bylaw No. 44/14 be now read a second time.
CARRIED UNANIMOUSLY
Janzen: That Bylaw No. 44/14 be given third reading.
CARRIED UNANIMOUSLY
Mervold: That Bylaw No. 44/14 be now read a third time.
CARRIED UNANIMOUSLY
Tax Exemption
Application
Meridian Utilities
Limited
Lot 6 Block 7
SE 33-37-5-W3
Bylaw No. 45/14
52. At the October 14, 2014 Administration Committee meeting, Council was
presented with a tax exemption application for consideration of approval from
Meridian Utilities Limited on Lot 6 Block 7 SE 33-37-5-W3 Plan 102120455,
1.99 acres, located in East Cory Light Industrial Park.
The application for tax exemption was received from Meridian Utilities Ltd on
July 9, 2014 for the construction of a new 11,190 sq. ft. office and equipment
storage facility, and the building permit was issued October 3, 2014. The
applicant is in compliance with Tax Exemption Policy F1-002, with the
construction value of the new improvement at $627,000.00 and will create
approximately 15 full-time job positions.
Froese-Kooijenga: That Bylaw No. 45/14 being a bylaw to provide for entering
into a tax exemption agreement for the purposes of economic development for
a period of three years, with Meridian Utilities Limited located on Lot 6 Block 7
SE 33-37-5-W3 Plan 102120455, be read three times at this meeting.
Froese-Kooijenga: That Bylaw No. 45/14 be now read a first time.
CARRIED UNANIMOUSLY
Beauchemin: That Bylaw No. 45/14 be now read a second time.
CARRIED UNANIMOUSLY
Janzen: That Bylaw No. 45/14 be given third reading.
CARRIED UNANIMOUSLY
Fox: That Bylaw No. 45/14 be now read a third time.
CARRIED UNANIMOUSLY
R.M. Agricultural
Lease Agreement
SW 2-39-9-W3
53. The R.M. of Corman Park has been the registered owner of the SW 2-39-9-W3
(157.47 acres) since 2003 and has been entered into an agricultural lease
agreement with Joseph Kasahoff of Langham since at least 2009. The existing
agricultural lease agreement was for a term of five years commencing from
May 1, 2009 and terminating on the 30th day of April, 2014. In consideration
the Tenant has been paying the Municipality $3,050.00 plus G.S.T. on or prior
to the December 31st of each year.
Although the lease was not renewed for the 2014 crop year, Mr. Kasahoff
continued to farm the property and provided the rental payment as agreed.
Administration recommends offering Mr. Kasahoff an annual renewal of the
agricultural lease agreement with an annual renewal in place of the previous
five year agreement and subject to the same terms as set out in the 2009
agreement.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 18
Janzen: That Joseph Kasahoff be offered to continue to lease from the R.M. of
Corman Park, the SW 2-39-9-W3 (157.47 acres) for a term of one year
commencing from May 1, 2015 and terminating on the 30th day of April, 2016,
that the agreement be subject to the same terms set out in the 2009 agreement
and that the annual payment in lieu of rent be $3,050.00 plus GST.
Recorded Vote:
For:
Reeve Harwood, Councillors Mervold, Fox, Beauchemin, FroeseKooijenga, Janzen, Trask
Opposed: Councillor Germs
CARRIED
P4G & Strategic
Planning Session
54. Council established Monday, November 24, 2014 to hold an off sight visioning
for P4G planning session as well as a half day departmental strategic planning
session.
Temperance
Colony Land
55. At the July 14, 2014 Administration Committee Meeting, Council directed
Administration to contact two real estate agents specializing in rural property
sales to obtain information regarding the value and potential sale of the
property described as Parcel A in NE 21-38-4-W3 Plan 101549943 (3 acres).
On July 21, 2014 at the regular meeting, Council was presented information
regarding the direction given at the July 14, 2014 meeting. Two real estate
agents that specialize in rural property sales were contacted and obtained
appraisals for the property. Don Dyck, Remax North Country & Ken Menz,
Hallmark Realty.
The property was listed with Don Dyck, Remax North Country through a sealed
bid process which closed on October 6, 2014. One bid was received in the
amount of $5600.00. Council has the option to accept the bid of $5600.00 or
reject the bid and relist the said property.
Beauchemin: That the bid of $5,600.00 be accepted for the purchase of R.M.
tax title property described as Parcel A in NE 21-38-4-W3 Plan 101549943 (3
acres) and the property be sold to the adjacent property owner, Dick Friesen.
Recorded Vote:
For: Councillors: Beauchemin, Froese-Kooijenga
Opposed: Reeve Harwood, Councillors Germs, Mervold, Fox, Janzen, Trask
MOTION LOST
Germs: That a decision on the sale of the property described as Parcel A, in
NE 21-38-4-W3 Plan 101549943 (3 ac) be reserved until a pending decision is
handed down from the Courts regarding the appeal filed by Marksview Farms.
For: Reeve Harwood, Councillors Germs, Mervold, Fox, Beauchemin, Janzen,
Trask
Opposed: Councillor Froese-Kooijenga
CARRIED
Leonard & Evelyn
Kasahoff Invoice
56. Councillor Trask raised a question from Leonard & Evelyn Kasahoff regarding
an invoice they received from the R.M.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 19
In-Camera
57. In Camera at 2:05 p.m.
Froese-Kooijenga: That the meeting proceed in camera at 2:05 p.m. as per
Section 16(1) of the Local Authority Freedom of Information And Protection of
Privacy Act to discuss the Administrator’s Performance Review.
CARRIED UNANIMOUSLY
Out of Camera
58. Out of Camera at 2:17 p.m.
Beauchemin: That Council comes out of camera.
CARRIED UNANIMOUSLY
Public Works
Committee
59. Chairman Ken Beauchemin presented Council with a report from the October
14, 2014 Public Works Committee Meeting.
Highway No. 305
& Highway No. 12
60. The RM has been in conversation with the Ministry of Highways regarding
reconstruction of Highway 305 between Highway 11 and Highway 12. The
R.M. raised concerns about the existing safety and access capacity issues
along Highway 12 south of Highway 305, and the additional traffic generated.
At the August 9, 2010 meeting Council passed the following resolution:
That the R.M. of Corman Park Council endorse the proposed
highway project as identified and outlined in the letter from the
Ministry of Highways and Infrastructure dated June 30, 2010 subject
to:
i.
The annexation of a portion of Range Road 3053 lying
adjacent to the corporate limits of the City of Martensville; and
ii.
The execution of a development and servicing agreement with
the City of Martensville formalizing funding for the long term
maintenance and eventual capital reconstruction of the
roadways identified on the plan including portions of Range
Road 3053, Lutheran Road and the Highway No. 12 service
road remaining within Corman Park.
Further to this resolution being passed, MOHI is currently working on
construction of Highway 305 and the Highway 12 service road development.
On completion MOHI requests the RM to take over the maintenance of Range
Road 3053 specifically, the north-south municipal road situated west of
Sections 22 & 15-38-5-W3, connecting Main Street in the City of Martensville to
Lutheran Road as well as the north leg of the existing Highway 12 East Service
Road and Lutheran Road intersection.
Administration is averse to taking over full maintenance of the abovementioned roads without certain conditions being met.
 Administration would like to propose that the City of Martensville
maintain the north-south municipal road situated west of sections 22 &
15-38-5-W3, connecting Main Street in the City of Martensville to
Lutheran Road and
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 20

Administration would accept the transfer of the Highway 12 service road
with the following conditions:
1. That the Ministry of Highways repaves the service road;
2. That the road be designated as a 10 tonne weight road;
3. That the proper ditches and drainage systems be installed.
Froese-Kooijenga: That the proposal from the Ministry of Highways to take
over maintenance of a portion of Rge Rd 3053 be received as information.
CARRIED UNANIMOUSLY
2015 MREP
Projects
61. The Municipal Roads for the Economy Program (MREP) provides funding
assistance with annual funding provided by the Ministry of Highways and
Infrastructure. The SARM administered program which reimburses the
Municipality 50% up to a maximum per project for upgrading of roads. MREP
provides funding for the following:
 Recreation destination
 Intensive farm operations
 Resource based industrial activity or developments
 Agricultural crop delivery points
 Value-added processing facilities
Previous R.M. projects MREP has provided funding for:
 Struan Grid (Hwy 16 - Range road 3075) MREP project #109
 Struan Grid (CeePee - Range Road 3083) MREP Project #111
 Beam Road - Between Highway 16 & Dalmeny Grid
Proposed future MREP road projects that would qualify under the MREP
clay cap program:
2015 MREP Township Road 384 between Highways 12 to Highway #16
In 2013 Public Works completed a portion of Township Road 384 between
Highway 11 west towards Martensville. Public Works recommends that the
remaining 11 km length be separated into two projects.
- 2015 would see from Highway #16 to Dalmeny completed, 4.8 km.
- 2016 would see from Dalmeny to Highway 12 completed, 6.4 km.
(With an estimated cost: $200,000.00 per kilometer.
Township Road 391 from HWY 672 west for 3 miles (clay cap)
Twp Rd 391 is a primary haul route for heavy haul traffic as most of the RM's
gravel is located in pits along this grid. Public Works would like to build up this
three (3) mile stretch with a clay cap surface
Township 374 from HWY 684 west for 3 miles (clay cap)
Twp Rd 374 (Auction Mart Road) sees high volume traffic including heavy
hauls and local traffic into Saskatoon. Public Works has received numerous
calls concerning the state of the road and its rapid deterioration.
Deadline for 2015 MREP application submission is November 28, 2014
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 21
Trask: That Council apply to SARM for funding of the 2015 MREP program for
the following projects:
• Township Road 384 between Highways 12 to Highway #16
• Township Road 391 from Hwy 672 west for 3 miles (clay cap)
• Township Road 374 from Hwy 684 west for 3 miles (clay cap)
CARRIED UNANIMOUSLY
Mowing Schedule
Overview
62. The Municipality entails 1020 miles of road, with 2040 miles of ditching. The
R.M. endeavours to complete at least two shoulder cuts along all maintained
roads each season. A shoulder cut consists of a single path cut directly
alongside the roadway. Double width cuts are performed along paved
roadways. Shoulder cuts are performed once a year, preferentially June to
September, and additionally, in October, weather permitting.
The late spring and summer are devoted to shoulder mowing. Most of the units
are 15ft wide mowers and have a side arm attachment that is used in steep
slope locations.
The intention is to mow all 2040 miles of ditching
approximately once during the summer, and average about 20 miles a day.
Each season, the R.M. designates one (1) out of nine mowing zones to receive
a full cut for brush and tall weed control. A full cut is a complete mowing from
the edge of the roadway to the edge of the road allowance. The full cuts are
performed on a 5 year rotation.
Fox: That the mowing schedule overview and procedure report be received as
information.
CARRIED UNANIMOUSLY
Permanent
Closure of
Rge Rd 3094
63. The Administration Committee was presented a request from concerned R.M.
residents for the permanent road closure of a summer road located at Rge. Rd.
3094 north of Asquith, particularly the intersection of Twp. Rds. 374 and 372.
There has been concern with property adjacent to the summer road being used
for dumping of garbage and a party site. Administration has contacted adjacent
property owners for their input with the proposed solution of installing a locked
gate across the summer road and has received favorable replies.
Trask: That the construction of a gate access across a summer road located at
Rge. Rd. 3094 north of Asquith be tabled and that Administration contact the
area residents to advise them that a gate may not resolve the problem as the
adjacent lands are not fenced and people would therefore still have access.
CARRIED UNANIMOUSLY
Channel Clearing
Program
64. The Public Works Committee was presented information regarding the
government funded channel clearing program. Since 2007, the Water Security
Agency has provided more than $5 million in funding to 180 rural municipalities,
conservation area authorities and watershed associations for channel clearing
and maintenance of flood control works.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 22
The purpose of the channel clearing program is to provide financial assistance
from the Saskatchewan Watershed Authority to rural municipalities which may
wish to undertake:
1) Removal of brush and obstructions in natural water channels; and
2) Maintenance of existing drainage ditches which are the
responsibility of the municipality.
The R.M. provides annual channel clearing. This consists of clearing cat tails
and willows as well as other materials being removed from the ditches. This
allows for cleaner channels for the snow to melt as well gives a pleasing
appearance. This work is primarily done within late Fall. The equipment used
is an excavator and the technique is to take just the vegetation and leave all
soil. This material is placed on the far back slope of the ditch. The R.M.
performs this yearly on all of our main runs and problem areas. WSA cost
shares this work yearly to a maximum allotment and a 50% cost share.
Froese-Koojenga: That the report on the channel clearing program be received
as information.
CARRIED UNANIMOUSLY
Public Works
Committee
Minutes
65. Germs: That the Minutes of the Public Works Committee Meeting held October
14, 2014 be approved.
CARRIED UNANIMOUSLY
Public Works
Director’s Report
66. Beauchemin: That the Public Works Director’s Report Item 14b) attached
hereto, forming a part of these Minutes be received.
CARRIED UNANIMOUSLY
Gravel Request
67. Councillor Trask brought forward a request from Wendell Trotchie to have
gravel applied to the portion of Rge Rd 374 adjacent to his residence.
Grasswood Road
Speed Limit
68. Councillor Fox brought forward a concern of a resident of Riverside Estates
regarding vehicles speeding on Grasswood Road from Strathcona to the
entrance to Riverside Estates Golf & Country Club and the possibility of
lowering the speed limit to 60 kph on this road.
Administration advised that the section of road from Highway 219 to the
entrance to the golf club is under provincial jurisdiction therefore the
Municipality has no authority to reduce the speed limit. Corman Park Police
Service have been made aware of the concerns regarding speeding along this
section of road.
Road
Maintenance/
Annexation
City of Warman
69. Councillor Froese-Kooijenga requested an update on the road maintenance
agreement with the City of Warman related to their annexation.
Hwy 12 North
Service Road
70. Councillor Froese-Kooijenga brought forward a question regarding service
roads along Highway 12 North.
R.M. of Corman Park #344
Council Meeting Minutes
October 20, 2014
Page 23
Correspondence:
Information Items
71. Germs: That the following correspondence items be received as information:
a) MLDP Fall Modules Registration
b) Municipal Leaders’ Roles & Responsibilities Workshop
c) Eagle’s Nest Youth Ranch
CARRIED UNANIMOUSLY
Upcoming
Meetings
72. Regular Council Meeting – Monday, November 3, 2014 @ 8:30 a.m.
Public Works Committee – Monday, November 10, 2014 @ 8:30 a.m.
Planning Committee – Monday, November 10, 2014 @ 11:30 a.m.
Administration Committee – Monday, November 10, 2014 @ 2:30 p.m.
Regular Council Meeting – Monday, November 17, 2014 @ 8:30 a.m.
Adjournment
73. Germs: That the meeting now be adjourned at 2:50 p.m.
CARRIED UNANIMOUSLY
_________________________________
Reeve
_________________________________
Administrator

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