CPESSC Board Meeting Minutes November 17, 2014 Meeting Information Date: Monday, November 17, 2014 Time: 17H34–18H30 Place: SCIE 1504 Attendees The following members were present: • Ellen Song - CPESSC / Senate • James Thompson - CPESSC • James Howard - CPESSC • Nicholas Luciw - CPESSC • Devin Refling - Astronomy • Alexander Dean - Chemistry • Meg Lambie - TOXSA • Erin Flannigan - Physics • Josh Vanderzalm - Nanoscience • Devin Refling - Astronomy • Mohamed Ahmed - Chairperson 1 1 CALL TO ORDER 1 Call to Order Mohamed A. calls meeting to order. 2 Approval of Agenda Ellen S. motions to add Chemistry PDR, move PDR to earlier item. Seconded by James T. Yes: 9 No: 0 Agenda approved: 3 Approval of Minutes James H. motions to approve meeting minutes from November 10. Seconded by Alexander D. Yes: 9 No: 0 Minutes approved: 4 New Business 4.1 PDR 4.1.1 Physics Club Student Prof Social • Held Oct 2 in Brass Taps • Good student and faculty turnout • Asking $475.40 to cover budget including food, liquor, tax Alexander D. motions to grant Physics club $400. Seconded by James T. Yes: 9 No: 0 Physics Club granted $400: 2 5 COMMITTEE REPORTS 4.1.2 Chemistry Club Student Prof Social • Asking $200 James H. motions to grant Chemistry club $300. Seconded by James T. Yes: 9 No: 0 Chemistry Club granted $300: 5 Committee Reports 5.1 Senate - Ellen S. • Meeting next week 6 Club Reports 6.1 Chemistry • Science & Engineering Sunday this past weekend Went well Lack of awareness caused low traffic • Be A Scientist For A Day this Saturday Looking into more extensive advertising 6.2 Astronomy • Held executive meeting last Thursday Discussed events Hosting Interstellar Movie Night on November 25 (info t.b.d.) 3 7 ALUMNI AFFAIRS PRESENTATION 6.3 4 TOXSA • Clothing orders are in • Sleeman tour Thursday Opening to general public tomorrow 8-10 tickets left 5:45 departure 6.4 Physics • Had good turnout for Science and Engineering Sunday • Board Game Night this Wednesday at 5:30 • Unused amber bottles available 6.5 Nanoscience • Went to IQC Friday 7 Alumni Affairs Presentation Hosting UoG 50 Challenge on December 2-4. The challenge is a fundraising event with the goal to raise $50,000 in 50 hours in conjunction with the City of Guelph’s Guelph Gives fundraiser to raise $1,000,000. Please support by spreading the word. 8 Executive Reports 8.1 VP Internal - James Howard • Looking for next set of blurbs to be sent out soon; send ASAP 8.2 VP Social - James Thompson • Booked Fire & Ice at the Delta Hotel Tickets and posters being printed Looking for setup/takedown help and DJ/photographer recommendations 9 ADJOURNMENT 5 • SSB tournament postponed 8.3 VP Operations - Nicholas Luciw • Nothing to report (WOOP) 8.4 President - Ellen Song • Created Fire & Ice posters and tickets • Remember the Nov 25 Town Hall with the Dean at, tentatively, 5:30 • Scholarships officially confirmed and paperwork nearly done First scholarship to be submitted to awards committee on Dec 2 • Student affairs created new mental health website uoguelph.ca/mentalwellbeing • Student space referendum Clubs should send me information on club-owned space including location and capacity • SOP All forms have been received Keep an eye on email for questions 9 Adjournment James T. motions to adjourn meeting. Seconded by James H. Yes: 9 No: 0 Meeting adjourned: Next Meeting Date: Monday, November 24 Time: 17H30–18H30 Place: SCIE 1504