Approved (August 20, 2014) Kentucky Public Health Association Board Meeting July 1, 2014 Members Present: April Harris Justin PIttman Brandon Hurley Janie Cambron Lesia Chaffins Judy Mattingly Eva Stone Crissy Rowland Anita Black Lisa Pollock Andrea Brown VivEllen Chesser Andrea Brown Jim Thaxton Staff Present: Steve Bing Jill LeMaster Proxys include April Harris for Georgia Heise, Justin Pittam for Joy Hoskins, and Crissy Rowland for Dennis Chaney. Justin presented the meeting minutes from the previous April 14 Board meeting. Lisa made a motion to approve the meeting minutes, seconded by Andrea. Motion carried. Executive Director Report: Steve distributed his report through the membership list-serv. Andrea made a motion to accept the report, seconded by Judy. Motion carried. Financial Report: Lisa presented current financial reports for the Joint Account with KHDA as well as the KPHA account. All financial reports were distributed electronically prior to the meeting. Lisa presented current financial reports for the Joint Account with KHDA through May with a current surplus. Lisa reported that KPHA account activity has been consistent with past months, with a current deficit at $17,000. Membership and convention revenue appear to have increases. April made a motion to accept the report, seconded by Anita. Motion carried. Old Business a) 2014 Golf Scramble – Drew reported 20 teams and everything went well. He thanked those that participated and volunteered. Drew also encouraged the Board’s involvement in planning the event and assisting with team recruitment for next year. b) 2015 Immunization Conference Partnership – In the past, Steve had encouraged the possibility of a joint conference with KPHA. A conference call was held but no movement has been made. DPH is planning a Hepatitis Conference with Kentucky Rural Health partnership. New Business a. 2014-2015 Meeting Schedule – the meeting schedule is posted on the KPHA webpage. Meetings will be held in Frankfort at the KACo Building. The February 2015 meeting will be held in Owensboro to help prepare for the conference. b. Orientation – Board/Committee – Justin welcomed Eva and Lesia as new Board members. Board members introduced themselves. c. 2014-2015 Budget – KHDA/KPHA Joint Account, no major changes have been made compared to past budgets. KPHA Account, no major changes or additions. Accounting has been made exponentially less complicated with the removal of the RWJ grant funds. Anita made a motion to approve the KPHA/KHDA budget and KPHA budget and seconded by April. Motion carried. d. Conference Comparison Review - a current surplus is $52,000 through May and increased sponsorships were the primary contributor. e. TRAIN Evaluation Overview – Justin said most evaluations came back very positive. Membership No report. Newsletter Judy announced that September will be the next edition of the KPHA newsletter. Remember to send Judy articles and she encouraged everyone to keep highlighting the 2015 conference with the new location in Owensboro. 2015 Annual Conference a) 2015 Hotel Contract Review – Steve reminded the board that there are specific dates in the contract that will require follow-through. Dates should be set for “early bird” registration. Steve will look for the exact dates in the contract. b) 2014-2015 Committee/Section Seats filled – an Exhibit chair is needed – Ed Cecil was mentioned, Janie offered to help, . She is considering using WKU’s Graphic Design department to work on the conference program. c) 2015 Conference Theme – Crissy is looking into conference tracks and submitting abstracts for presenters. She is exploring the possibility to bring in Mark Fenton. d) TRAIN Entry Contract – Justin asked VivEllen about TRAIN and our need to utilize it for conference planning and CEUs. Discussion was held about if conference tracks were used, TRAIN data entry could be simplified for CEUs. Tracey Sparks is also retiring and could be contracted if needed – Crissy will follow up with Tracey. e) Possible KALBOH Merger – Crissy said she was approached at the KPHA Conference by Larry Davis and Buddy Gallenstein with a possible management contract to merge KALBOH with KPHA. Steve will follow up with Allison Adams within the next several weeks. Crissy made a motion to adjourn, seconded by Drew. Motion carried. The next board meeting will be held on August 20 at 10:00 at the KACo Office in Frankfort.