Run Date :
¦ÉÉ®úiÉÒªÉ ®äú±É´Éä INDIAN RAILWAYS
JÉÖ±ÉÒ ÊxÉÊ´ÉnùÉ nùºiÉÉ´ÉäVÉ OPEN TENDER DOCUMENT
16/01/2014
Page 1 of 5
OFFICE OF THE CHIEF MATERIAL MANAGER
®äú±É Êb÷¤¤ÉÉ EòÉ®JÉÉxÉÉ , Eò{ÉÚ®úlɱÉÉRAIL COACH FACTORY, ( KAPURTHALA )
ÊxÉÊ´ÉnùÉEòiÉÉÇ EòÉ xÉɨÉ:
Tenderer's Name
{ÉiÉÉ: Address
:
:
ÊxÉÊ´ÉnùÉ ºÉÆJªÉÉ /Tender Number :
3117130374
ÊxɪÉiÉ ÊiÉÊlÉ /Due Date
: 28/02/2014
at 14:25 Hrs.
¤ÉªÉÉxÉÉ ®úÉʶÉ
Document Cost (Rs.)
:
1,000 *
Earnest Money (Rs.): 55,100
* Rs. 250 Extra , CD Cost (if applicable)
SCHEDULE OF REQUIREMENT
TENDER NO. : 3117130374 TO BE RECEIVED AT 14:25 HRS. ON DATE 28/02/2014 IN THE TENDER
OPENING SECTION OF STORE BRANCH (PURCHASE SECTION) AT RCF/KAPURTHALA.
Gò¨É ºÉÆ.
Sr No.
Ê´É´É®úhÉ B´ÉÆ Ê´ÉʶÉι]õªÉÉÆ/ bÅ÷É<ÆMÉ
Description
Drawing/Specification
+{ÉäÊIÉiÉ ¨ÉÉjÉÉ
Required
Quantity
PL Number
1 . SET OF SEATS FOR LHB GS (LHB SHELL 33600193
ON ICF BOGIE)COACHES,UPHOLSTERY TO
RDSO SPEC. # RDSO/2008/CG-07 REVNIL, SHADE ALNAC-03(REF.
L.NO.MD35131 DT.26/03/09 &
DT.12/09/08) PAINTING AS PER
MDTS140. RELEVANT NOTES OF
DRG.NO.LG61001 ALT a ARE
APPLICABLE.(COLOUR SHADE FOR SEAT
FRAME SATIN BLUE TO ISC:177 MD22151
DT 26.05.09,CUSHIONING MATERIAL TO
RDSO SPEC. # C-K607 REV-01(Ref.
MD35131 09/08/2011)OR RDSO SPEC#
RDSO/2007/CG-04.
MPLSBLGSASP VERSION 4
Unit
|ÉÉÎ{iÉ ºlÉÉxÉ
FOR/Destn.
Insp. Agency
31.00 SET
Thirty-One
HSQ
Packing Instruction : PI117 VER1.0
PI117 - SEAT AND BERTH: ALL EXTRUDED PORTIONS OF SEAT & BERTH SHOULD BE PROTECTED
VER1.0 WITH PLASTIC COVER . EACH INDIVIDUAL SEAT SHOULD BE COVERED WITH TRANSPARENT
POLYTHENE SHEET ALL AROUND SO AS TO PREVENT INGRESS OF DUST & WATER . THEREAFTER ,
EACH SEAT SHOULD BE PROPERLY WRAPPED WITH BUBBLE SHEET AND THEN IT SHOULD BE
PROPERLY PACKED WITH PLASTIC COATED HAISSEN CLOTH. ALL HARWARE/ASSESSORIES SHOULD
BE SEPARATELY PACKED IN WOODEN BOX FOR EACH COACH SET. A LIST SHOULD BE PASTED ON
EACH BOX SHOWING ORDER NO ; PL NO ; DESCRIPTION OF THE ITEM, DRG. NO /SPEC. NO;
QTY. , FIRM'S NAME & ADDRESS AND DATE OF DESPATCH. ETC.
ÊxÉÊ´ÉnùÉ EòÒ Ê´É¶Éä¹É ¶ÉiÉæ (ªÉÊnù EòÉä<Ç ½þÉä):- SPECIAL CONDITIONS ( if any )
:-
I 1
. SPECIAL CONDITION: 1. CUSHIONING MATERIAL TO BE RECRON OR PU FOAM WITH LATEST
RDSO SPECIFICATION . HOWEVER SUPPLY OF SEATS AND BERTH IN A COACH SHOULD BE
EITHER WITH RECRON OR PU FOAM.
2. FIRM WILL PROVIDE FIBRE GLASS WOVEN CLOT ALL AROUND PU FOAM AS FIRE
PREVENTION MEASURE AS PER IS:1273.
3.IN CASE RDSO APPROVES THE SOURCES FOR PU FOAM, THEN PU FOAM TO BE PROCURED
FROM RDSO APPROVED SOURCES.
4. THE FIRM WILL SUBMIT TEST AND GUARANTEE CERTIFICATE OF PU FOAM ALONGWITH
THEIR SUPPLY OF SEAT AND BERTHS.
2
. WHILE FILLING UP THE TENDER, TENDERERS ARE ADVISED TO GIVE DD NUMBER, DATE AND
AMOUNT OF TENDER COST IN THE OFFER. THE DATE OF DEMAND DRAFT SHOULD BE DATE OF
TENDER OPENING OR ANY PRIOR DATE. ANY DEMAND DRAFT PREPARED AFTER THE DATE OF
TENDER OPENING WILL NOT BE CONSIDERED AS VALID COST OF TENDER DOCUMENTS. THE
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¦ÉÉ®úiÉÒªÉ ®äú±É´Éä INDIAN RAILWAYS
JÉÖ±ÉÒ ÊxÉÊ´ÉnùÉ nùºiÉÉ´ÉäVÉ OPEN TENDER DOCUMENT
16/01/2014
Page 2 of 5
OFFICE OF THE CHIEF MATERIAL MANAGER
®äú±É Êb÷¤¤ÉÉ EòÉ®JÉÉxÉÉ , Eò{ÉÚ®úlɱÉÉRAIL COACH FACTORY, ( KAPURTHALA )
ÊxÉÊ´ÉnùÉEòiÉÉÇ EòÉ xÉɨÉ:
Tenderer's Name
{ÉiÉÉ: Address
ÊxÉÊ´ÉnùÉ ºÉÆJªÉÉ /Tender Number :
:
:
3117130374
COST OF TENDER DOCUMENTS SHOULD BE RECEIVED IN PURCHASE OFFICE PREFERABLY ON
THE DATE OF TENDER OPENING BUT NOT LATER THAN 7 DAYS FROM TENDER OPENING
(EXCLUDING THE DAY OF OPENING). OFFERS RECEIVED WITHOUT COST OF TENDER
DOCUMENTS WILL BE SUMMARILY REJECTED. NO POST TENDER CORRESPONDENCE WILL BE
MADE WITH THE FIRM FOR OBTAINING TENDER DOCUMENT COST.
FIRM SHOULD SUBMIT REQUISITE EMD AS PER CLAUSE NO. 4.0 OF TENDER CONDITION
BOOKLET.
DELIVERY PERIOD : TO START IMMEDIATELY AND TO BE COMPLETED WITHIN TWO MONTHS.
3
.
4
.
5
. NO FORM C OR D WILL BE PROVIDED BY RAIL COACH FACTORY, KAPURTHALA. FIRMS ARE
REQUESTED TO QUOTE RATE OF "SALE TAX/VAT WITHOUT FORM C OR FORM D"
RAILWAY WILL RECOVER FROM THE CONTRACTOR AS AGREED LIQUIDATED DAMAGES AND NOT
BY WAY OF PENALTY, A SUM EQUIVALENT TO 2% (TWO PERCENT) OF THE PRICE OF ANY
STORES (INCLUDING ELEMENTS OF TAXES, DUTIES, FREIGHT ETC.) WHICH THE CONTRACTOR
HAS FAILED TO DELIVER WITHIN THE PERIOD FIXED FOR DELIVERY IN THE CONTRACT OR
AS EXTENDED FOR EACH MONTH OR PART OF A MONTH DURING WHICH THE DELIVERY OF SUCH
STORES MAY BE IN ARREARS WHERE DELIVERY THEREOF IS ACCEPTED AFTER EXPIRY OF THE
AFORESAID PERIOD, SUBJECT TO A MAXIMUM OF 10% (TEN PERCENT) OF VALUE OF DELAYED
SUPPLIES.
EVALUATION OF OFFERS : OFFERS WILL BE EVALUATED ITEMWISE FOR INTERSE RANKING.
6
.
7
.
8
.
9
. ELIGIBILITY CRITERIA :- FOR ITEMS FOR WHICH APPROVED SOURCES DO NOT EXIST:
NOTE : (i)Cushioning material of Densified Thermal Bonded Polyster has to
be purchased from following Firms identified by RDSO
or any other Firm
identified during the currency of the contract:1.M/s Savitri Engineering Products, Delhi.
2.M/s Oriental Veneers Products Ltd Thane
3. M/s Durable Polymers ,Lucknow.
4. M/S Flexo Foams/Uttrakhand.
Any other source recognized by RDSO
will also be acceptable during
the currency of the Contract.
(ii)Compreg Plywood to RDSO specifications from RDSO approved Firms has to
be purchased.
(iii)Vinyl coated upholstery
to latest RDSO specifications no.RSO/2008/CG07 Rev-NIL
is to be procured from following approved RDSO approved
sources:1.M/s Viniroyal Plasticoates Private Limited, Plot No.319,Village Baska,
Taluka-Halol ,Distt.: Panchmahal,Gujrat-389350.
2.M/s Royal Cushion Vinyl product Limited ,Plot No.55, Village- Gardhia,
Taluka Salvi, Distt. Vadodra, Gujrat-391520.
3.M/s RMG Polyvinyl India Limited,10/1, Industrial Area, Sikandrabad,
Distt.Bulandahahar-203205.
4..M/s Premier Ployfilm Limited,40/1A,Site-IV, Industrial Area,
Sahibaba, Ghaziabad (UP)-201010.
5.M/s Rsponsive Industries Limited, Betagaon,Mahagaon,Near
Gaushala,Boiser
(E),Distt. Thane-101501.
6.M/s Valley Valvete (P) Ltd., Survey No.235, Village Oran, Post Vadvasa,
Taluka, Prantij, Distt.Sabarkantha-383205 (Gujrat)
Any other source recognized by RDSO
will also be acceptable during
the currency of the Contract.
A) BULK ORDERS WILL BE PLACED ONLY ON THE MANUFACTURERS (OR AUTHORIZED AGENT OF
MANUFACTURERS) AND WHO HAVE SUPPLIED SUCCESSFULLY THE SAME ITEM TO RCF IN PAST.
B) DEVELOPMENT ORDER ON NEW FIRMS CAN BE PLACED UPTO 20% QUANTITY BASED ON
ASSESSMENT OF FOLLOWING:- THE PERFORMANCE STATEMENT OF THE FIRM FOR THE LAST 3 YEARS FOR SUPPLY OF
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JÉÖ±ÉÒ ÊxÉÊ´ÉnùÉ nùºiÉÉ´ÉäVÉ OPEN TENDER DOCUMENT
16/01/2014
Page 3 of 5
OFFICE OF THE CHIEF MATERIAL MANAGER
®äú±É Êb÷¤¤ÉÉ EòÉ®JÉÉxÉÉ , Eò{ÉÚ®úlɱÉÉRAIL COACH FACTORY, ( KAPURTHALA )
ÊxÉÊ´ÉnùÉEòiÉÉÇ EòÉ xÉɨÉ:
Tenderer's Name
{ÉiÉÉ: Address
ÊxÉÊ´ÉnùÉ ºÉÆJªÉÉ /Tender Number :
:
:
3117130374
SIMILAR ITEMS TO RCF OR SAME/SIMILAR ITEMS TO OTHER RAILWAYS/PRODUCTION UNITS
AND FINANCIAL CAPABILITY. THE ONUS OF SUBMISSION OF CERTIFICATE RELATED TO
SUCCESSFUL SUPPLY OF MATERIAL OVER THE PRECEDING THREE YEARS TO ANY ZONAL
RLY/PU LIES WITH TENDERERS ONLY. NON-SUBMISSION OF SUCH DOCUMENTS SHALL BE
TAKEN AS NOT HAVING SUCH PERFORMANCE AND THEIR OFFER SHALL BE CONSIDERED
FURTHER AS PER EXTANT RULES.
OR
- THE LIST OF PLANT AND MACHINERY RELEVANT TO MANUFACTURE OF THE TENDERED ITEMS
AND FINANCIAL CAPABILITY. WHEREVER NECESSARY CAPABILITY/CAPACITY WILL BE
ASSESSED BY RCF.
NOTE: OFFERS FROM AUTHORIZED AGENT WILL BE CONSIDERED ONLY IF THEY SUBMIT
TENDER SPECIFIC AUTHORIZATION FOR THE MANUFACTURER, FAILING WHICH THEIR OFFER
WILL BE IGNORED SUMMARILY WITHOUT MAKING ANY FURTHER REFERENCE TO THEM.
INSPECTION : BY M/S. RITES AT MANUFACTURER'S PREMISES.
10
.
11
. CONSIDERATION OF OFFERS OF INDIAN AGENT :-
12
.
13
.
ONE AGENT CANNOT REPRESENT TWO SUPPLIERS OR QUOTE ON THEIR BEHALF IN A
PARTICULAR TENDER. OFFERS OF SUCH AGENTS SHALL BE IGNORED.
VALIDITY OF OFFER :TENDERER/S ARE REQUIRED TO SUBMIT THEIR OFFER WITH REQUISITE VALIDITY AS ASKED
IN THE TENDER I.E. 90 DAYS WHATEVER IS APPLICAPLE/REQUIRED. IF TENDERER/S DO
NOT QUOTE WITH THE REQUISITE VALIDITY, THEIR OFFER IS LIABLE TO BE IGNORED.
QUANTITY OPTION CLAUSE :THE PURCHASER RESERVES THE RIGHT TO INCREASE OR DECREASE THE ORDERED QUANTITY
BY A QUANTITY NOT EXCEEDING 30% OF THE ORDERED/TENDERED QUANTITY (WHICH IS
LOWER) ON THE SAME PRICE AND TERMS AND CONDITIONS DURING THE CURRENCY OF THE
CONTRACT SUCH THAT THE CONTRACTOR HAS REASONABLE TIME/NOTICE FOR EXECUTING SUCH
INCREASE/DECREASE. HOWEVER, (+)30% OPTION CLAUSE CAN BE EXERCISED EVEN IF THE
ORIGINAL ORDER QUANTITY IS COMPLETED BEFORE THE LAST DATE OF DELIVERY PERIOD,
STIPULATED IN THE PURCHASE ORDER. ANY INCREASE OF QUANTITY UNDER OPTION CLAUSE
AFTER EXPIRY OF DELIVERY PERIOD CAN BE CONSIDERED WITH THE CONSENT OF THE
FIRM/CONTRACTOR.
II - Quantity Distribution :(i) The purchaser reserves the right to distribute the procurable quantity on one or more of
the eligible tenderers. Zone of consideration of such eligible tenderers will be the right
of the Purchaser.
(ii) Whenever such distribution/Splitting of the tendered/procurable quantity is made, the
quantity distribution will depend ( in an inverse manner ) upon the differential of rates
quoted by the tenderers (other aspects i.e., adequate capacity-cum-capability, satisfactory
past performance of the tenderers, Outstanding orders load for the Railway making the
procurement, quoted delivery schedule vis-à-vis the delivery schedule incorporated in the
tender enquiry etc. being same/similar in the manner detailed in the table below.
Price differential between L-1 and L-2
Quantity distribution ratio between L1 & L2
Upto 3%
60:40
More than 3% and upto 5
65:35
(iii) The rate of the highest eligible tenderer within the zone of consideration has to be
per-se, reasonable to the purchaser.
(iv) In case of inadequate capacity-cum-capability, dissatisfactory past performance, large
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¦ÉÉ®úiÉÒªÉ ®äú±É´Éä INDIAN RAILWAYS
JÉÖ±ÉÒ ÊxÉÊ´ÉnùÉ nùºiÉÉ´ÉäVÉ OPEN TENDER DOCUMENT
16/01/2014
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OFFICE OF THE CHIEF MATERIAL MANAGER
®äú±É Êb÷¤¤ÉÉ EòÉ®JÉÉxÉÉ , Eò{ÉÚ®úlɱÉÉRAIL COACH FACTORY, ( KAPURTHALA )
ÊxÉÊ´ÉnùÉEòiÉÉÇ EòÉ xÉɨÉ:
Tenderer's Name
{ÉiÉÉ: Address
ÊxÉÊ´ÉnùÉ ºÉÆJªÉÉ /Tender Number :
More than 5%
:
:
3117130374
At least 65% on the L1 tenderer. For the quantity to be ordered on
the L2 tenderer, TC/TAA should decide keeping in view conditions
laid down in paras (iii) and (iv) below
If splitting of quantity is required to be done by ordering on tenderers higher than the L2 tenderer, then the quantity
distribution proportion amongst the tenderers will be decided by transparent/logical/equity based extrapolation of the
model as indicated in Para above.
The purchaser reserves the right to counter offer the lowest acceptable rate for bulk ordering to the higher tenderer(s). In
the event of rejection of such counter offer(s), the purchaser will reserve their right to decide on the quantity distribution
ratio/proportion.
quantity of outstanding orders(liquidation of which will take very long time) etc. the
Purchaser shall have the right to distribute the procurable quantity amongst tenderers with
due consideration to thsse constraints and in sucb a manner as would ensure timely supply
of materials in requisite quanitiy to meet the needs of operation, maintenance, safety etc.
of the Railways regardless of inter-se ranking of tenderers.
III- PURCHASE PREFERENCE AND OTHER BENEFITS TO MICRO AND SMALL ENTERPRISES (MSE)
In super session of earlier policy of price preference and other benefit to the small scale
and in keeping with the "Public Procurement Policy for Micro and Small Enterprises (MSEs)
order,2012" issued by the Ministry of Micro Small and Medium Enterprises, Government of
India, benefits/preference
will be extended to the registered Micro and Small Scale
Enterprises as follows:1. Tender sets shall be provided free of cost to the MSEs registered to the tendered item
with any of the following:a) District Industries Centre
b)Khadi and Village Industries Commission
c)Khadi and Village Industries Board
d) Coir Board
e) National Small Industries Corporation
f) Directorate of Handicraft and Handloom
g) Any other body specified by Ministry of MSME
2. MSEs registered with any of the above agencies for the tendered item shall be exempted
from payment of Earnest Money.
3.In tenders, participating and registered MSEs quoting price within price band of (L1+15%)
shall be allowed to supply of a portion of the requirement by bringing down their price to
L1 price in a situation where L1 price is from Tender other than an MSE and such MSEs can
be together considered to ordering upto 20% of net procurable quantity in the Tender.
4. MSEs interested in availing themselves of these benefits must enclose, along with their
offer, a copy of proof of their registration with any of the above mentioned agencies and
also indicate the terminal validity date of their registration.
The registration certificate should also include information about the status in regard to
their category i.e the ownership MSE pertains to SC/ST/Other category clearly. Absence of
any such information in the registration certificate would be taken as MSE falling in the
category as "others".
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16/01/2014
Page 5 of 5
OFFICE OF THE CHIEF MATERIAL MANAGER
®äú±É Êb÷¤¤ÉÉ EòÉ®JÉÉxÉÉ , Eò{ÉÚ®úlɱÉÉRAIL COACH FACTORY, ( KAPURTHALA )
ÊxÉÊ´ÉnùÉEòiÉÉÇ EòÉ xÉɨÉ:
Tenderer's Name
{ÉiÉÉ: Address
ÊxÉÊ´ÉnùÉ ºÉÆJªÉÉ /Tender Number :
:
:
3117130374
5. Failing submission of certificate as per para 4 above, such offer will not be liable to
consideration of benefits detailed in MSE notification of Government of India dated
23.03.12.
( Other terms and conditions as per INSTRUCTIONS AND SPECIAL CONDITIONS OF TENDER and IRS
conditions of contract. )
( TENDERERS ARE REQUIRED TO QUOTE IN ONLINE QUOTATION FORM ONLY. ANY RATE OR CONDITIONS
SUBMITED MANUALLY/IN PHYSICAL FORM WILL NOT BE CONSIDERED.)
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