Town of Southwest Ranches, FL The Town of Southwest Ranches, Florida seeks resumes from qualified candidates for the position of Controller. Job Description: Title: Department: Salary Range: FLSA Status: Open/Close Date: Reports to: Controller Finance $50,000 to $73,000 annually (starting pay: DOQ) Exempt/FT with benefits 10/16/2014 and until filled with initial review on 11/3/2014 Town Financial Administrator General Description: Performs professional accounting work, financial reports and provides advice and information on accounting practices and procedures. Performs professional and supervisory work directing employees engaged in municipal accounting activities including investigating, evaluating, reconciling, and problem solving regarding transaction processing. Works as required within the context of the Town’s Mission, Vision and Values Statement with a strong and progressive customer service orientation. Essential Functions: 1. Supervises the monthly close of the General Ledger; prepares various reports, and financial statements. 2. Formulates; recommends and maintains accounting policies and procedures; including manuals. Reconciles various ledgers and accounts and prepares journal vouchers, adjustments and closing entries. 3. Supervises, reviews and posts journal entries prepared by the Accounting Clerk. 4. Responsible for review, processing and insuring the timely issuance/payment of all payroll related functions and duties. Updates and corrects payroll master files as required. 5. Assists the Town Financial Administrator in administrating the employee benefit program and human resource functions. 6. Responsible for the review, processing and insuring the timely issuance/payment of all accounts payable functions and duties. Updates and corrects vendor master files as required. 7. Maintains control over all purchase orders (encumbrance accounting). 8. Performs/oversees all fixed asset compliance functions and duties including acquisition, disposal and reconciliation of all related accounting schedules. 1 Title – Revised 10/16/2014 Town of Southwest Ranches, FL 9. Monitors cash positions and advises superiors or others of issues requiring attention. Assists in the bank reconciliation process, when requested. 10. Assists in the preparation of the Town budget, the Truth in Millage (TRIM) process and various timelines relating to the budgetary processes, reporting, as well as budget adjustments, as necessary, to insure overall budgetary compliance. 11. Monitors various audit reports, budget-to-actual/budgetary compliance and financial activities including, but not limited to bond/debt service compliance requirements. 12. Coordinates renewal of insurance policies, completes and submits insurance applications and acts as primary contact for the insurance company in processing and handling claims and invoices for payment. 13. Assists and acts as a liaison to external auditors and prepares documents as required. 14. Liaison between IT vendor and Town Hall staff/Volunteer Fire Department for all IT and Communication functions. Prepares monthly IT activity report to the Town Administrator. 15. Attend Town Council meetings, monthly Advisory Board meetings, and other meetings, as requested and takes necessary action regarding agenda items. 16. Performs other duties as assigned. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.) Minimum Qualifications: A. Education and Experience: Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Five (5) years of accounting or bookkeeping experience preferably within a governmental agency. Supervisory experience working with outside auditors desirable. Prior internal auditing, payroll/employee benefit management, risk/IT management, accounts payable, and/or accounts receivable experience strongly preferred. B. Certifications: Valid Florida driver’s license required. CGFO/CPA preferred. ICS certification in accordance to current NIMS requirements (or ability to obtain within 12 months). 2 Title – Revised 10/16/2014 Town of Southwest Ranches, FL C. Knowledge, Abilities, and Skills:  Thorough knowledge of accounting/finance principles and practices.  Knowledge of automatic account systems operations.  Ability to communicate both orally and in writing.  Proficiency in Microsoft Office Suite required.  Ability to serve the public and fellow employees with honesty and integrity in accordance with the Town’s Ethics and Conflict of Interest policies.  Establish and maintain effective working relationships with the general public, coworkers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation. Essential Physical Skills: Acceptable eyesight, hearing (with/without correction), ability to communicate (orally or in writing), reaching, pulling, pushing, sitting, walking, standing, kneeling, and bending. Environmental Conditions: Works inside in an office environment. Key Competencies: Integrity, business acumen, professional knowledge, analysis, attention to detail, interpersonal skills, computer skills. Work is performed under general supervision of the Town Financial Administrator and is reviewed through reports, periodic internal and external audits, conferences, and an annual performance appraisal review. (Reasonable accommodations will be made for otherwise qualified individuals with a disability.) Please submit a cover letter and resume, including salary history to Martin Sherwood, Town Financial Administrator, Town of Southwest Ranches, 13400 Griffin Road, Southwest Ranches, FL 33330, or email: [email protected] Closing date for initial review is Monday, 11/3/2014 @ 5:00pm. 3 Title – Revised 10/16/2014