Ladies and Gentlemen, We are currently preparing for - PSE

Ladies and Gentlemen,
We are currently preparing for taking over the calculation of salaries from the Landesamt
für Besoldung und Versorgung (LBV, State Office for Salaries and Pensions) for the
university sector of KIT as of January 2015. It is our objective to establish a joint salaries
office for the large-scale research sector and the university sector of KIT.
For this purpose, our team has to check, process, and transfer to our SAP system all
data relating to payroll accounting transmitted by the LBV. Among these data are e.g.
salaries, salary groups and stages, wage tax and social insurance data, conversions of
salaries, contributions to the VBL (pension scheme for employees in the public service
sector), capital formation savings payments, etc. As the accounting systems of LBV and
KIT differ considerably, only some of the data can be taken over automatically. The
remaining data have to be input manually.
We very much strive to offer good services and correct payroll accounting on the
campus from January 2015. For this reason, we prepared your personal data list with
the most important payroll accounting data.
We would very much appreciate your checking all data carefully. Mark any
discrepancies directly on the list and send it back to our in-house mail address or
our electronic mail address given below. We will immediately clear the
discrepancies and give you a feedback.
This data check is to ensure that all necessary data are available in the system and are
correct.
Please note that sometimes small rounding differences may result for salaries of parttime employees. This is due to the different procedures of calculating the salaries and
rounding of the collectively agreed working time. Unfortunately, the LBV was not in a
position to apply the collectively agreed upon regulation to round up to the third position
after the decimal point, if necessary.
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Contact
E-mail: [email protected]
Mail address: Personalservice-Personalbuchhaltung Campus Nord
Fax: 0721 608-24807
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Payroll Accounting:
PSE is presently establishing a new payroll accounting team that will be located on
Campus North and complement the existing staff.
We therefore kindly ask you to send all documents that you directly transferred to the
LBV in the past to PSE-Personalbuchhaltung Campus Nord from November 22, 2014.
You will find your direct contact person on your first salary slip in January 2015 or on the
PSE homepage under “Ansprechpartner” (contact persons) from December 2014.
Salary Slip:
The salary slip will be sent to you at the end of every month. An example can be found
on
the
PSE
homepage
under
“Informationen
von
A-Z
/
Entgeltnachweis
http://www.pse.kit.edu/intranet/personalabrechnung/EBVMuster_und_Erläuterung_Intranet.pdf
Salary Slip by Electronic Mail:
We also offer the service to send you your salary slip every month by electronic mail.
This pdf file will be encoded by a password. The respective procedure was agreed upon
with our Data Protection Commissioner and the IT Security Commissioner. We would
very much appreciate your using this service, as this up-to-date process very much
accelerates the delivery of salary slips, reduces printing costs and paper consumption,
decreases the workload of all persons involved, and protects the environment. The
corresponding application is enclosed with this letter. Kindly complete it and send it back
to us.
Wage Tax:
In case the data used for your income tax deduction differ from those used for your
previous salary calculation and if this difference is not due to a change of your personal
status (e.g. by marriage, divorce, birth of a child), please be so kind as to contact your
tax office directly.
Registrations for Social Insurance and Supplementary Benefits:
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Due to the transfer of payroll accounting, you will be unregistered in your social
insurance and additional benefits supply by the LBV and registered again by KIT. This
will not have any consequences for you and is a purely organizational measure.
Working Time Allowances:
From January 01, 2015, we will apply the collectively agreed upon option to pay working
time allowances (premiums for overtime, work during the night, on Sundays, and
holidays, etc.) in the month following their incurrence as it is already done in the largescale research sector. However, this can only be done, if this information is transferred
to us in due time (on the 15th day of the following month at the latest).
Family Allowance:
The KIT has authorized the Kommunaler Versorgungsverband Baden-Württemberg,
Karlsruhe, (Municipal Maintenance Association of Baden-Württemberg) with the
administration of family allowances. The family allowance is paid together with the
salary of KIT. Persons entitled to receiving the family allowance will be informed in detail
by a separate letter. If you are among these persons and will not receive any information
letter by November 30, 2014, we would like you to contact us.
Beihilfe (additional financial aids):
For information on additional financial aids (Beihilfe), contact the Beihilfestelle of PSE.
The phone numbers are 25017 (Mr. Sabadisch) or 26677 (Mrs. Rocca).
Forms:
The presently used LBV forms will be redesigned soon by PSE and made available via
the master document management system (Vorlagenmanagement).
Thank you very much in advance for your cooperation.
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