Meet Announcement - Indiana Swimming

Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
SANCTION:
This meet is sanctioned by USA Swimming and Indiana Swimming, Inc.
Sanction Number IN14310.
HOST:
NOBLESVILLE SWIM CLUB, Noblesville, Indiana (NOB-IN)
LOCATION:
Forest Park Aquatic Center, 701 St. Rd. 19, Noblesville, Indiana 46060.
FACILITY:
10-lane, 50-meter outdoor pool with a 7-lane 25-yard warm down diving well. The pool depth of 4’5”
is at the start end. Colorado Automatic Timing System will be used. Due to limited pool deck seating,
please bring a folding chair.
ADMISSIONS:
A $5/day admission fee will be charged for all spectators 12 and over.
The competition course has not been certified in accordance with 102.2.2C(4).
RULES:
Current USA Swimming and Indiana Swimming rules will govern this meet. Coaches MUST constantly
display their USA Swimming coach credential to gain deck access. The meet referee reserves the right
to inspect for coach credential and will deny deck access if the coach does not comply or card is no
longer valid. Please send this proof with your club’s entries. Swimmers must be registered with USA
Swimming to be accepted into this meet. Age as of July 11, 2014, shall determine swimmer’s age
group for the entire meet.
Any swimmer entered in the meet, unaccompanied by a USA Swimming Member Coach, must be
certified by a USA Swimming Member Coach as being proficient in performing a racing start or must
start each race within the water. It is the responsibility of the swimmer or the swimmer’s legal
guardian to ensure compliance with this requirement.
USA Swimming Rules 202.3.2 - At a sanctioned competitive event, USA Swimming athlete members
must be under the supervision of a USA Swimming member coach during warm-up, competition, and
warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for
such supervision.
Swim Suit Legislation – Effective 01 Oct 2009 (102.9.1 B)
In swimming competitions, the competitor must wear only one swimsuit in one or two pieces except
as provided in USA Swimming Rule 205.10.1. All swimsuits shall be made from textile materials. For
men, the swimsuit shall not extend above the navel nor below the knees, and for women, shall not
cover the neck, extend past the shoulder, nor extend below the knee.
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest
rooms or locker rooms.
Except where venue facilities require otherwise, changing into or out of swimsuits other than locker
rooms or other designated areas is not appropriate and is strongly discouraged.
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
ENTRY LIMIT:
Swimmers will be limited to 3 events per day, except 10 & U swimmers will be limited to 4 events a
day. If an entry is submitted with an individual entered in more events than this rule allows, he/she
will be placed in the first events entered in numerical order. There will be NO REFUNDS except for
entries which are not accepted or are scratched at our option due to time constraints prior to the start
of the meet.
Computer/disk entries are preferred using HyTek Software. Any club with 5 or more swimmers with
individual events MUST submit entries on disk or pay a $50 data input fee. A printed copy of your
entry may accompany your disk containing each swimmer with their first and last names, age and USA
number but the electronic data (i.e. the HyTek file) will be considered CORRECT. Use a separate entry
form for each age group and sex. Enter swimmers using LONG COURSE TIMES ONLY. NO TIMES WILL
NOT BE ACCEPTED, however the Coach may estimate when a current time is not available. All entry
fees must be paid prior to the start of the meet. For email entries please send all payments and forms,
including the Summary of Entries and Officials Sign Up, by U. S. Mail or other carrier prior to the start
of the meet.
Deck entries may be accepted at the discretion of the Meet Director.
DEADLINE:
All entries must arrive via email. Entries will be accepted starting 19 May 2014. Entries sent before
that date will not be accepted. An email confirmation will be sent within 24 hours of receipt of the
file. This does not acknowledge acceptance into the meet; only receipt of the file. Should you not
receive a confirmation email please contact the entry chair by telephone prior to the entry deadline.
The entry deadline will be 31 May 2014. Any accepted team entries may be updated until NOON on
Friday, July 4, 2014. Updated times must be received via email.
The Noblesville Swim Club reserves the right to limit the number of heats in all events to keep the time
line manageable. There will be refunds for any limited event. Limits will be posted to the Noblesville
Swim Club website no later than Tuesday July 8, 2014. All entrants for the 1500 Freestyle event must
provide their own counters. Please check our website www.noblesvilleswimclub.com for meet
updates.
Send entries to:
Noblesville Swim Club
c/o Mickey Smythe, Meet Entries Chair
16372 Valhalla Drive
Noblesville, IN 46060
Phone (317) 845 8811
**Email: [email protected]
**Entries or changes to entries will be accepted ONLY from the coach or designated meet entry chair from the club.**
ENTRY FEE:
$5.00 per prelim/final events.
$4.00 per timed final events (Friday events & 10 & Under events)
In accordance with Indiana Swimming requirements, each swimmer will be assessed a $2.00 surcharge
in addition to the above fees.
Send on check per club made payable to Noblesville Swim Club.
MEET DIRECTOR:
Edward Parrish
Phone: (317) 910-5972
Email: [email protected]
Chris Berger
765-716-5540
[email protected]
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
MEET REFEREE:
Eliot Van Velzen
Email: [email protected]
This meet has been approved as an Officials Qualifying Meet (OQM) for all N2 positions. Any official
desiring to be evaluated for recertification or evaluation of N2 positions must be completed prior to
the start of the meet and should be submitted to Eliot Van Velzen per the information on the form.
N2 Evaluations must be done over 3 sessions in the position. Recertification evaluation must be
done over two sessions, however, the official MUST WORK at least 4 sessions at the 2014 Enchanted
Forest Meet to receive an evaluation.
(link to form - http://www.inswimming.org/files/forms/Request_for_N_Evaluation.doc)
There will be a required officials briefings one hour before each session. Officials interested in an
assigned position for the meet please contact Eliot Van Velzen - [email protected]
FORMAT:
The meet will be conducted in a Preliminary-Finals format except for all Friday night events and all 10
& under events. 11-12, 13-14, and Open Age Groups will swim consolations and finals, with the
fastest 20 swimmers from each age group. All 10 & under events will be timed finals.
SCRATCHES:
The 30-minute scratch rule will apply. This means a swimmer must notify the referee his/her intention
not to swim in consolations or finals within 30 minutes of the announcement of preliminary results of
his/her event. Scratches will be taken at the announcer’s table located on the deck. If a swimmer
misses their Preliminary or Timed Final event, they will be declared a “no show” and will not be placed
in any other heat to make-up the swim.
SIGN-IN:
All swimmers MUST sign in at the south end of the pool, 45 minutes prior to the start of the session.
Failure to sign in may result in the swimmer being scratched for the day.
AWARDS:
8 &U, 9-10, 11-12, 13-14
Medals- 1st- 10th place
Ribbons- 11th -20th place
High Point – Top 5 male and female athletes
15 & older
High Point - Top 10 male and female athletes
All other awards will be given to the coaches of each team after the meet.
No awards will be mailed unless a SASE mailer is provided to the Noblesville Swim Club meet
director.
Additional copies of the final results may be ordered for $6.00 each.
Noblesville Swim Club will provide IN Swimming with an official copy of the results immediately after
the completion of the meet so your results will be available in their times database.
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
ADDITIONAL INFORMATION:
• Locker rooms with shower and restroom are available; however, no lockers are available.
Noblesville Swim Club will not be responsible for any lost or stolen items.
• No smoking permitted in or around the pool area.
• No glass containers are allowed in the pool area.
• Breakfast, lunch and snack items will be available at the concession stand.
• This pool will be opened and managed by the Friends of Central Pool management and all
activities are subject to their rules and regulations. Persons violating the facility regulations or
failing to comply with management requests will be asked to leave the facility
SCHEDULE:
Friday Afternoon Timed Finals: Gates open at 10:30 A.M. Warm-up 11:00 A.M to 11:50 A.M. Sign in
sheets come down: 11:15 A.M. Meet begins: noon
Friday P.M. Timed Finals: Sign-in and warm-up begin immediately after the conclusion of the
afternoon Timed Finals, but not before 4:00 P.M. Sign in ends: 45 minutes prior to the start of the
session. Meet begins immediately following warm-up but not before 5:00 P.M.
Saturday & Sunday A.M. prelims: Gates open at 6:15 A.M. Warm-up 6:30 A.M. to 7:25 A.M. Sign in
sheets come down: 6:45 A.M. Meet begins: 7:30 A.M.
Saturday & Sunday P.M. Prelims and Time Finals: Sign-in and warm-up begin immediately after the
conclusion of the A.M. session, but not before 11:30 A.M. Sign in ends: 45 minutes prior to the start
of the session. Meet begins immediately following warm-up but not before 12:30 P.M.
The pool will be available for extended warm-up use immediately following the last prelim event.
Warm-up for finals will begin one hour after the last of the preliminary events, but not before 5:30
P.M. Finals will not begin before 6:30 P.M.
SAFETY:
This is an outdoor facility and there is the possibility of dangerous weather forcing a delay, change or
cancellation of events. In ALL CASES the meet director will follow the advice and direction of the pool
facility management as to the determination of whether or not it is safe to have swimmers in the pool
or anyone on the pool deck.
The safety of all participants and spectators is of the highest priority. All persons using the facility
are required to obey the facility management staff at all times regarding safety issues. Any persons
not following these instructions will be removed from further participation in the event.
The meet director will make every effort to run the events as published but reserves the right to delay
and or reschedule for a later time any events which are interrupted or delayed due to weather issues.
IF necessary to accommodate the time schedule any PRELIM event may be converted to a TIMED FINAL
event before, during, or after the event.
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
Friday Afternoon Timed Finals
General warm-up: 11:00 – 11:50 AM
Meet start: NOON
Girls Events
1
3
Open 400 Ind. Medley
Open 400 Freestyle
Boys Events
2
4
Friday PM Timed Finals
General warm-up: not before 4:00 PM
Meet Start: not before 5:00 PM
Girls Events
5
7
9
10 & Under 200 Freestyle
10 & Under 200 I.M.
Open 1500 Freestyle
Boys Events
6
8
10
1500s start immediately following the 200s. General warm-up will take place in the diving
well.
The 1500 free will be swum from fastest to slowest alternating 1 heat of girls with 1 heat
of boys.
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
Saturday AM Prelims
General warm-up: 6:30 AM – 7:25 AM
Meet start: 7:30 AM
Girls Events
11
13-14 200 Freestyle
13
Open 200 Freestyle
15
13-14 200 Butterfly
17
Open 200 Butterfly
19
13-14 100 Backstroke
21
Open 100 Backstroke
23
13-14 50 Freestyle
25
Open 50 Freestyle
27
13-14 200 Breaststroke
29
Open 200 Breaststroke
Boys Events
12
14
16
18
20
22
24
26
28
30
Saturday PM Prelim & Time Finals
General warm-up: not before NOON
Meet start: not before 12:45 PM
Girls Events
31
11-12 200 Freestyle
33
10 & Under 100 Butterfly
35
11-12 100 Butterfly
37
10 & Under 50 Backstroke
39
11-12 50 Backstroke
41
10 & Under 50 Freestyle
43
11-12 50 Freestyle
45
10 & Under 100 Breaststroke
47
11-12 100 Breaststroke
Boys Events
32
34
36
38
40
42
44
46
48
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
Sunday AM Prelims
General warm-up: 6:30 AM – 7:25 AM
Meet start: 7:30 AM
Girls Events
49
13-14 200 Ind. Medley
51
Open 200 Ind. Medely
53
13-14 100 Butterfly
55
Open 100 Butterfly
57
13-14 100 Breaststroke
59
Open 100 Breaststroke
61
13-14 100 Freestyle
63
Open 100 Freestyle
65
13-14 200 Backstroke
67
Open 200 Backstroke
Boys Events
50
52
54
56
58
60
62
64
66
68
Sunday PM Prelim & Timed Finals
General warm-up: not before NOON
Meet start: not before 12:45 PM
Girls Events
69
11-12 200 IM
71
10 & Under 50 Butterfly
73
11-12 50 Butterfly
75
10 & Under 50 Breaststroke
77
11-12 50 Breaststroke
79
10 & Under 100 Freestyle
81
11-12 100 Freestyle
83
10 & Under 100 Backstroke
85
11-12 100 Backstroke
Boys Events
70
72
74
76
78
80
82
84
86
Enchanted Forest 2014
NOBLESVILLE SWIM CLUB
11-13 Jul 2014
Saturday Finals
General warm-up: immediately following the last preliminary event. Warm-up for finals will begin 1-hour after the
last preliminary event, but not before 5:30 PM.
Meet start: not before 6:30 PM
Girls Events
Boys Events
31
11-12 200 Freestyle
32
11
13-14 200 Freestyle
12
13
Open 200 Freestyle
14
35
11-12 100 Butterfly
36
15
13-14 200 Butterfly
16
17
Open 200 Butterfly
18
39
11-12 50 Backstroke
40
19
13-14 100 Backstroke
20
21
Open 100 Backstroke
22
43
11-12 50 Freestyle
44
23
13-14 50 Freestyle
24
25
Open 50 Freestyle
26
47
11-12 100 Breaststroke
48
27
13-14 200 Breaststroke
28
29
Open 200 Breaststroke
30
Sunday Finals
General warm-up: immediately following the last preliminary event. Warm-up for finals will begin 1-hour after the
last preliminary event, but not before 5:30 PM.
Meet start: not before 6:30 PM
Girls Events
Boys Events
69
11-12 200 Individual Medley
70
49
13-14 200 Individual Medley
50
51
Open 200 IM
52
73
11-12 50 Butterfly
74
53
13-14 100 Butterfly
54
55
Open 100 Butterfly
56
77
11-12 50 Breaststroke
78
57
13-14 100 Breaststroke
58
59
Open 100 Breaststroke
60
81
11-12 100 Freestyle
82
61
13-14 100 Freestyle
61
63
Open 100 Freestyle
64
85
11-12 100 Backstroke
86
65
13-14 200 Backstroke
66
67
Open 200 Backstroke
68
NOBLESVILLE SWIM CLUB
Enchanted Forest 2014
Summary of Entries – REQUIRED of ALL CLUBS
Club Name________________________________________________________________Club Code_____________
Number of Swimmers entered: Boys_____________+Girls____________=TOTAL___________ x $2.00* =
$______________
(*Indiana Swimming Surcharge)
Number of Timed Finals Entries
_____________X
$4.00
=
$______________
Number of Preli/Finals Entries
_____________X
$5.00
=
$______________
TOTAL AMOUNT ENCLOSED
$______________
(Checks are payable to Noblesville Swim Club)
Club Official Submitting Entry:
Coaches’ Names:
Name____________________________________
___________________________________
Address__________________________________
___________________________________
City_____________________________________
___________________________________
State/Zip_________________________________
___________________________________
Telephone Number_________________________
___________________________________
Fax#/Email Address________________________
___________________________________
In consideration of being permitted to participate in this swim meet, and for other good and valuable consideration, the
undersigned for himself, his successors and assigns, hereby releases and forever discharges the Noblesville Swim Club and its
Board of Directors, USA Swimming, Indiana Swimming and each of their respective officers, agents, employees, members,
successors and any other persons in any way connected with this meet, from any and all liabilities, claims, demands, actions, or
causes of action of whatever kind of character arising out of or in connection with said event. Further, the undersigned shall
indemnify and hold harmless Noblesville Swim Club, USA Swimming, Indiana Swimming and the officers, trustees, agents,
employees and members of the foregoing and all other persons in any way and claims arising out of or connection with any
injury, including death or alleged injury of damage to property sustained or alleged to have sustained in connection with or to
have arising out of said event.
Executed this________________day of___________________, 2014.
Signature of Club Official or Coach:____________________ ____________________ (**Person who signs is responsible for any fines imposed upon the club.)
**You may have one designated spokesperson for your team to talk to the referee or Clerk-of-Course. The coach would be the logical
person. Please list the name of your spokesperson________________________________.
Did you include:
_____ Entry forms or Hy-Tek Meet Mgr Disc
_____ Check
_____ Relay entry sheets
_____ Completed Summary of Entries
_____ I have read the rules and understand them
_____ Your Club’s list of Officials
Please indicate how you would like your results?:
____Hard Copy (snail mailed OR .htm file emailed)
____Team Manager .cl2 file (Emailed)
____Meet Manager Backup (Emailed)
____ALL of the above
Email address to send above to: __________________________________________

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