1 XLN - On line application Guide 1.) Scan the following documents of the application with the following specification and Convert all documents to PDF format except the photo and save in the desktop (1) Image --Grey Scale , (2) Resolution less than 150 dpi ( Pleas scan all documents in 75 dpi) (3) Size less than 150kbs (4) Photo in 50kbs ...................................................................................................................................... a) Chelan b) Form No.19 c) Questionnaire - 2 sheets d) Ownership certificate e) Affidavit f) Pharmacy certificate (attested) g) Declaration of the RP ( Attested by DI) h) Partnership i) Agreement j) List of directors/partners k) Certificate of incorporation l) Purchase bill of the Refrigerator m) ID Card of the applicant (Adar / Election card/ Driving Licence/Pan Card) …………………………………………………………………………………………. Note Preferably the documents attested by DI to be uploaded to minimise the errors and delay in processing . STEPS FOR APPLYING ONLINE FOR FRESH DRUG LICENSE (in 5 stages) a. Open site www.dc.kerala b. Select “Online software” from the top of the page. c. Select “KL” for state. d. Click “Online Application” ……………………………………………………………………………………… ……………… Click ” Fresh license for new firm” e. Fill up the necessary fields displayed. f. Upload pdf format of chalan alone and the click save. g. Then the Firm ID and password of the premises will be displayed. (The same will be received in the mobile of the applicant as SMS ). Note down the above ………………………………………………………………………………………… ………………………………….. h. Close the all menu and repeat the above steps above - a, b and c. i. Then Login using the above ID and password. j. Click “Menu”. k. Click “Online Application” on LHS of the window. l. Select “storage type” ,and type licence under ” License code” m. Enter details of RP and Name,address & constitution details through “CON-RPCP-QP” s n. Click “Related Documents” and enter other the necessary details and click “Save”. o. Fill up all the remaining details and save. p. Then Click “upload documents “ . q. Click on the second column of the document name displayed to be uploaded. r. For any correction in the uploaded documents select “upload in pdf only “ and select “overwrite”and click “Upload” s. Browse and upload the document thru UPLOAD button in the Top right of the window. t. Write the messages to the office in the field provided and click Save. u. Print Form 19 and check the details displayed in it and save again if correct. v. If any correction required , rectify and save and click Menu ……………………………………………………………………………………… ………………. w. Select “e-send to the dept” from the LHS of the window. x. If everything is OK then Click “send to the Dept” from the RHS bottom of the window. y. Note down the inward number displayed. z. After the grant of licence, the print out of the licence can be taken by the applicant on logging in with the firm ID and password under the menu of Provisional Licence Printing menu. ……………………………………………………………………………….. Allotment of the application to the concerned Drugs Inspectors 1. Now the application is received by ADC and can seen in the menu under Status of Application and Application Entry, inspection allotment and in Inspection Entry. 2. The ADC has to allot the application to the concerned Drugs Inspector through inspection allotment menu . 3. If allotment made is incorrect, the DI who received the file can reallot the file to the concerned DI. 4. The application will reach the Application entry of the concerned clerk or DI. 5. The clerk can verify the details entered and the documents uploaded . Can verify with the hard copy received and can write any remarks regarding the application in the field provided. 6. The DI can verify the above remarks marks through the Application Entry / Inspection Entry and can send message to the applicant for rectification or to reupload the correct documents . 7. The applicant can rectify the defects and can Upload the documents only after receiving an SMS regarding the same. 8. On receiving the query, he can login with the ID and password and can upload the required documents and re e-send the application again to Department . 9. Until a reply is send by the applicant for the query sent by DI/ADC , they cannot proceed with further action. 10. If licence is granted by the ADC, an SMS will be received by the applicant. Now he can login with his ID and and he can take the print out of the licence from the provisional Licence Printing option. …………………………………………………………………………… On line request for Firm ID and pass word of the existing firm 1. An existing firm can request for the above through on line. 2. If a request is made by them , an alert will be shown while opening the XLN Menu. 3. Request can be deleted or can be granted by ADC through the menu “ON line Linking” in the RHS side of the Menu. 4. The Firm ID and the password of each firm is available, if a firm is opened under FRM menu, using the name of the firm. 5. The facility to send the same by SMS to the licensee is available in the same window. 6. After verification of the data base by clerk ,on clicking on the SMS by ADC the above details will be send via SMS to the licensee. 7. He can change the password after logging in. ................................................................................................................................. STEPS FOR APPLYING ONLINE FOR EXISTING FIRMS. 1. Login using the Firm ID and Password. 2. Now select On line application .then select Additional Licence for Existing Firm. 3. Now he can submit the Renewal / other application related to the above firm after log in in the ID and password as per the above step and e-send to department. STEPS FOR ONLINE APPLICATION- PRINT SCREENS 1 . Click— dc.kerala.gov in and select Drugs Control Kerala 2. Select :- On line software from the top of the window. 3). Click - state button- KL - for Kerala state . 4) Click :-ONLINE APPLICATION (Seen on RHS of the window) Scan all documents –(a Image -- Greyscale, ( b) Resolution below 150 dpi (c)Size Below 150 kbs , (d) Photo below 50 kbs Preferably scan all documents in 75 dpi and convert to PDF format(except photo) 5. Keep ready all documents scanned and in PDF. Menu .- Click OK 6). For new firm Select Fresh licence for new firm and click ,OK 7) Fill up all details, click on browse , select the pdf format of chalan and save 8 ) The firm ID and the pass word will be displayed in the screen and will be sent to the applicant by SMS. Note down the same. 9) Close the window. Log in with above user ID pass word . Then click on “menu” and select “Online application” Related updation 10. Fill up the fields Crux save Form 19 Up load documents Constitution& RP Address Lic type 11 Upload documents Browse Update Selection Append document 12. Entering Name and address of applicant and Pharmacist . Select CON-CP-RP-QP . First click ADD ; the ADD button will change to SAVE. Then enter details. Click SAVE. Address of applicant &Pharmacist. 13. After entering all click SAVE and take the print out of Form 19 14 Click on Menu Select e-SEND Appln to Dept. Provisional Licence printing 15. Click Send Application to Dept 14. Application No will be generated. Note down the number 15. ADC Menu- Window Inspection entry Status of application Application entry Inspection allotment Online linking 16 Allotment menu-window Inward number Name of the inspector(drop box) Allot FOR OBTAINING USER ID AND PASS WORD THROUGH ON LINE Enter details Select request FOR SENDING RENEWAL APPLICATION Select Additional Licenses (existing Firm Save