INVITATION TO TENDER OFFICE OF THE DIGP, GROUP CENTRE, C.R.P.F.Pallipuram Post-Pallipurm, Distt- Thiruvananthapuram (Kerala), Pin -695316 Tele:0471- 2752617, Fax: 0471-2751146 ---------------------------------------------------------------------------------------------------------------------------Tender Enquiry No.C.XVII-1/2014-15- CPC-GC-PPM Dated, the May' 2014 The Deputy Inspector General of Police, Group Center, CRPF, Pallipuram ( Kerala) for and on behalf of the President of India invites sealed tenders under two bid system consisting of technical bid and financial bid from eligible contractors for Construction/ Extension & Modification of CPC Subsidiary Canteen of Group Centre CRP Pallipuram ( Kerala) as per details given below :SCHEDULE TO TENDER OFFICE OF THE DIGP, GROUP CENTRE, C.R.P.F.Pallipuram Post-Pallipurm, Distt- Thiruvananthapuram (Kerala), Pin -695316 Tele:0471- 2752617, Fax: 0471-2751146 Schedule to Tender No No. C.XVII-1/2014-15- CPC-GC-PPM Time and date of receipt of tender By 1200 Hours on 19/06/2014 Time and date for opening of tender At 1500 Hours on 19/06/2014 Validity of offer The tender shall remain open for acceptance till 180 days from the date of opening of tender. Purchaser President of India Inspection authority DIGP, GC CRPF, Pallipuram Inspecting Officer Board of officers being detailed for the purpose by DIGP, GC CRPF Pallipuram ( Kerala) S/N Description of work Earnest Money Period for completion of work 1 Construction/ Extension & Rs. 50,000.00 Within 45 days from the day of issuance of Modification of CPC ( Rupees Fifty final orders. Subsidiary Canteen. Thousand) only Details of works attached as Appendix-A 2 Indenting tenderer must read the terms and conditions carefully and submit his tender so as to reach by 1200 hours on 19/06/2014 if he consider himself eligible and he is in possession of all the required documents. 3 Tenders will be opened in the presence of tenderers on 19/06/2014 at 1500 hours at O/O DIGP, GC CRPF Pallipuram ( Kerala) Signature of the tenderer 2 4 Tenderers are requested to submit Tender documents well before the date of opening tender to avoid last minute rush. In case date of opening of tender happens to be a closed holiday, the tender will be opened on next working day at the stipulated time. 5 Bidder should deposit Earnest money along-with their tender. Earnest money should be in the form of Account Payee Demand Draft, Fixed Deposit Receipt ( FDR), Bank Guarantee from any of the commercial Banks in an acceptable form in favour of CHAIRMAN CPC, GC CRPF, PALLIPURAM, payable at SBI, Mangalapuram (Code: 05317) 6 The tender document is consisting of specification, schedule of quantities of various types of works (Construction/ Extension & Modification )to be executed and terms and conditions of this contract to be complied with and other necessary documents. I) IMPORTANT INSTRUCTIONS AND GUIDELINES 1 Full name and status of the person signing the tender documents must be clearly mentioned. 2 Intending tenderer is eligible to submit the tender provided he has definite proof from the appropriate authority, which shall be to the satisfaction of the competent authority of having satisfactorily completed similar works. 3 License issued by the State Government territory should be kept renewed as per periodicity laid down by the authority concerned and submit an attested copy of the same to the Chairman CPC, GC CRPF, Pallipuram after each renewal. The contractor should produce valid license with tender. 4 They shall employ the required technical staff as per the terms and conditions of each contract/ agreement ( No. OF Skilled(S)/Unskilled (UnS) required- mentioned at Para-I above works. They should intimate names of person who are employed by them along-with their complete address including PS. The workers are required to be observe the discipline of the campus. 5 The contractor shall comply with the orders issued there by the DIGP, GC CRPF, Pallipuram from time to time. If he fail to do so his failure will be a breach of contract and the DIGP, GC CRPF, Pallipuram in his discretion without prejudice to any other right or remedy available in law can cancel the contract. The contractor shall be liable for any pecuniary liability arising on account of any violation by him. 6 Tender documents and EMD should be in a sealed envelop duly super-scripted with due mention of name of work. Tender enquiry No and date & time of opening of tender and same should be sent by registered post/ courier/ by hand to Chairman CPC, GC CRPF, Pallipuram ( Kerala) so as to reach on or before the schedule time and date as mentioned in the schedule to the tender enquiry. Department is not responsible for any postal/other delay. Signature of the tenderer 3 7 The contractor whose tender is accepted will be required to furnish PERFORMANCE SECURITY for an amount of 5 to 10% of the value of the contract within 15 days. Performance Security may be furnished in the form of an Account Payee Demand Draft (DD),FDR for am commercial Bank, Bank Guarantee from Commercial bank in a acceptable form. Performance Security should remain valid for a period of 60 days beyond the date of completion of all contractual obligation of the contractor including warranty obligations. In case the contractor fails to deposit the performance security within the stipulated period including extended period, if any, the Earnest Money deposited by the contractor shall be forfeited automatically without any notice to the contractor. 8 Intending Bidders are advised to inspect and examine the work site and its surrounding and satisfy themselves before submitting their bids. 9 The competent authority on behalf of the President of India does not bind itself to accept the lowest or any other bid and reserves to itself the authority to reject any or all the bids received without the assigning of any reasons. All bids in which any of the prescribed condition are not fulfilled or any condition including that of conditional rebate is put forth by the bidder shall be summarily rejected. 10 Canvassing by bidders whether directly or indirectly, in connection with bids is strictly prohibited and the bids submitted by the contractors who resort to canvassing will be liable to rejection. 11 The competent authority on behalf of the President of India reserves the right of accepting the whole or any part of the bid and the bidder shall be bound to perform the same at the rate quoted. 12 The notice is inviting bid shall form a part of the contract document. The successful bidder/ contractor, on acceptance of his bid by the accepting authority shall within 15 days from the stipulated date of start of the work. Sign the contract consisting of :a) The notice inviting bid, all the documents including additional conditions & specifications if any forming part of the bid uploaded at the time of invitation of bid and the rate quoted at the time of submission of bid and acceptance thereof together with any correspondence leading thereto. 13 The Labour /workers engaged by the Contractor/ Agency shall be at the risk of contractor and in case of any untoward, incident, accident, the contractor/ Agency will be liable for such risk and the department will not be held responsible in any way for such mis-happening and untoward incidents. It should be duty of contractor to adhere to all security precaution as specified for industry by Govt. 14 The officer inviting bid or his duly authorised assistant will open bid in the presence of intending contractors who may be present at the time and will enter the amounts of the several bids in a comparative statement in a suitable form, in the event of a bid being accepted, a receipt for the earnest money forwarded therewith shall thereupon be given to the contractor who shall thereupon for the purpose of identification sign copies of the specification and other documents. In the event of a bid being rejected, the earnest money forwarded which such unaccepted bid shall thereupon be returned to the contractor remitting the same, without any interest. Signature of the tenderer 4 15 The officer inviting bids shall have the right of rejecting all or any of the bids and will not be bound to accept the lowest or any other bid. 16 VAT/TAX or any other Tax in respect of the contract shall be payable by the contractor direct to the concerned Department/ government. 17 The contractor submitting the tenders against the subject tender enquiry are informed that all relevant details with reference to the tender enquiry stipulation are clearly responded to. In case any of the tender enquiry stipulations are not clearly stated to or replied to by any of the contractor, no repeat no clarification will be sought from the concerned contractor and its offer will be rejected out right. 18 Tenderers who have past experience of the above work as per specification should furnish their performance statement attached as Appendix-D. In case, it is found that information furnished is incomplete or incorrect, their tender will be liable to be ignored. II) TERMS AND CONDITIONS OF TENDER ENQUIRY . 1. Terms of price 1.1 Rates quoted by the contractor should be on firm price basis. Rates should be quoted in Indian rupees both in figures as well as in words for complete units as per specifications. Any and every alteration in the rates should be signed in ink otherwise the offers will not be considered. 1.2 Contractor should clearly indicate different taxes and duties, installation charges which they propose to charge as extra along with the present rates thereof. Offers with such stipulations like ‘as applicable’ will be treated as vague and are liable to be ignored. 1.3 Rates quoted shall remain open for 180 days after the opening of the tender. 2. Payment terms 2.1 Works are required to be executed on credit basis only and payment will be made immediately on receipt of work clearance certificate from detailed inspecting officer. 2.2 Payment in advance or immediately can not be made. Signature of the tenderer 5 3. Earnest money deposit 3.1 All contractor are required to deposit earnest money Rs.50,000 /- of the works along with the quotation,failing which their offers will be summarily rejected. 3.2 The earnest money can be deposited through any of the following alternative forms : An account payee demand draft, fixed deposit receipt or bank guarantee from any of the Nationalized, Scheduled or Commercial bank in any acceptable form drawn in favour of The Chairman ,CPC , GC, CRPF, Pallipurm, Kerala, payable at SBI, Mangalapuram (Code: 05317) 3.3. The earnest money shall remain valid and be deposited with the purchaser for a period of 180 days from the date of tender opening. If the validity of the tender is extended, the validity of the BG/or any other alternate document submitted in lieu of earnest money will also be suitably extended by the tenderer, failing which their tender after the expiry of the aforesaid period shall not be considered by the purchaser/ Department. 3.4 No interest shall be payable by the purchaser on the earnest money deposited by the tenderer. 3.5 The earnest money deposited is liable to be forfeited if the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of his tender. 3.6 The earnest money of the successful tenderer shall be returned after the security deposit as required in terms of the contract is furnished by the tenderer. 3.7 If the successful tenderer fails to furnish the security deposit as required in the contract within the stipulated period, the earnest money shall be treated as performance security deposit for all practical purposes. 3.8. Earnest money deposits of all the unsuccessful tenderers shall be returned by the purchaser as early as possible after the expiry of bid’s validity, but not later than 30 days after placement of contract. Tenderers are advised to send a pre receipt challan along with their bids so that refund of earnest money can be made in time. 3.9 Any tender, where the tenderer is required to deposit earnest money in terms of conditions mentioned in preceding paras, not accompanied with earnest money in any one of the approved forms acceptable to the purchaser, shall be summarily rejected. Signature of the tenderer 6 4. Performance security deposit clause 41. The successful firm shall have to deposit a performance security deposit equivalent from 5 to 10 % of the estimated value of the contract work to be executed within 15 days from the date of acceptance for due performance. Failure on the part of the contractor to deposit the security deposit within the stipulated time, empowers the competent authority to cancel the contract. 4.2. The performance security deposit submitted by the contractor will remain valid at least for 60 days beyond the date of completion of all contractual obligations of the contractor including guarantee/ warrantee obligations. 4.3. The performance security deposited can be deposited in any of the following alternative forms. An account payee fixed deposit receipt or bank guarantee from any of the Nationalized, Scheduled or Commercial bank in any acceptable form drawn in favour of The Chairman, CPC , GC, CRPF, Pallipurm, Kerala, payable at SBI, Mangalapuram (Code: 05317) . 4.4 The performance security deposit shall be withheld or forfeited in full or part in case the supply order is not executed satisfactorily within the stipulated period or requisite standard of the store within the guarantee period is not undertaken to the best satisfaction of the user./ Department. 5. Two bid system 5.1Since the Construction/ Extension & Modification to be provided are of a complex and technical nature, bids are required to be submitted in two parts as under :a) Technical bid consisting of all the technical details as mentioned in the tender enquiry. The cover superscribed as technical bid should contain the following documents :– i) All pages of tender documents duly completed and signed without indicating the rates quoted. ii) performance statement of last 03 years. iii) Pre-receipt challan for refund of earnest money. iv) Any other relevant documents which the contractor wish to submit. b) Financial/ price bid indicating price quoted for the works mentioned in the technical bid. The cover superscribed as financial/price bid should contain the following :(I) Details of rates, taxes, duties and discounts if any quoted by the bidder. (ii) Rates must be clearly written in figures as well as in words. (iii) There should not be any cutting / over writing. Signature of the tenderer 7 12. Method of submission of 12.1 The two separate covers containing the technical bid and financial tender bid should be sealed separately in separate covers duly super scribed enquiry with tender enquiry number and date of tender opening. These two sealed covers along with the EMD and other documents, should be put in a bigger cover and sealed again. This bigger cover should also be super scribed with tender enquiry number, stores and date of tender opening. If the technical and financial bids are not separately sealed, the offer shall be summarily rejected. 12.2 The technical bids are to be opened at the first instance and evaluated by the competent authority. In the second stage, financial bids of only the technically acceptable offers will be opened for further evaluation and ranking before awarding the contract. 12.3 The tender enquiries duly filled in all aspects and having completed all applicable formalities may be sent by registered post / Courier/ By hand duly stamped to the The Chairman, CPC, GC CRPF, Pallipuram, Post – Pallipuram, Distt. Trivandrum ( Kerala), Pin -695316,Tele:0471- 2752617, Fax: 0471-2751146 so as to reach on or before the scheduled time and date as mentioned in the schedule to the tender enquiry. Department is not responsible for any postal delay. Sd-16/5/2014 ( AJAY BHARATAN ) DIGP. GC,CRPF,Pallipuram (Kerala) For and on behalf of the President of India. Signature of the tenderer 8 IV STANDARD FORMS TO BE USED The following forms mentioned in the Appendices – A, B, C& D are required to be submitted along with the bid. a) Appendix ‘A’ – Name of work/ details b) Appendix ‘B’ - Proforma of bank guarantee for submitting earnest money. c) Appendix ‘C’ Proforma of bank guarantee for furnishing performance security deposit. d) Appendix ‘D’ Performance statement for last three years. Sd-16/5/2014 ( AJAY BHARATAN ) DIGP. GC,CRPF,Pallipuram (Kerala) For and on behalf of the President of India. Signature of the tenderer 9 APPENDIX-A DETAILS OF CONSTRUCTION/ EXTENSION/ MODIFICATION WORKS S/N DESCRIPTION OF WORKS AREA/ MEASUREMENT 1 Earth work excavation ordinary soil 1x44.03x0.60x 0.60= 15.85 cutting for foundation 16m3 SAY : 2 Random rubble masonary with cement Foundation 1x44.03x0.60x0.60=15.85 mortar 1:6 for foundation and basement Basement 1x44.03x0.45x0.45=08.91= 24.76 SAY : 25m3 3 4 Supplying and fixing fully paneled 1x1.70x2.10= 3.57 shutter fitted to suitable door frames 2x0.80x2.10= 3.36= 6.93 inclusive all cost and all labour charges m2 of all fittings etc. complete Brick work masonry with cement mortar 1x23.53x0.23x3.40=18.40 1:8 using nearest available burnt bricks 1x20.77x0.23x0.60=02.87 for super structure. 1x11.58x0.23x3.40=09.06= Deduction SAY : 7 30.33 Door 1x1.7x2.10= 3.57 Net quantity of brick work after deduction 30.33 (-)3.57= 27m3 5 Basement earth filling SAY : 26.76 Canteen room 1x11.80x11.88x0.45= 63.08 Hall 1x11.80x09.50x0.45= 50.45= 113.53 SAY : 114 m3 6 Plastering with Cement mortar 1:5 12mm Outer wall 1x23.50x 3.90= 91.65 thick one coat for wall surface. 1x20.73x1.33= 27.57 Inner wall 1x36.37x3.90= 141.84 1x20.25x0.60= 12.15 = 273.21 Deduction Door 1x3.57 Net quantity of wall plastering after deduction I.e 273.21 (-) 3.57= 269.64 7 SAY : 270 m2 Plain cement concrete 1:4:8 75mm 1x11.80x11.27= 133.00 thick using 40mm broken stone for 1x09.04x11.27= 102.00 =235.00 flooring. SAY : 18m3 Signature of the tenderer 10 S/N DESCRIPTION OF WORKS AREA/ MEASUREMENT 8 Flooring with vitrified tiles for all floors 1x291= 291.00 291m2 SAY : 9 White washing with white cement on one Area of walls- 200.00 coat after cleaning the surface. SAY : 200m2 10 Painting with water proof cement paint Area of walls- 200.00 on two coat after cleaning the surface of wall. SAY : 200m2 11 Roof ceiling plastic sheet Area of ceiling- 239.00 239m2 SAY : 12 Electrification 5% of total cost 13 Plumbing with materials - 14 2 windows and 2 ventilators with materials fitting 15 Corridor passage blocking and well air 2x2.59x3.20=16.58 hall portion filling 2.x2.43x2.28-11.08 1x61x18,60=11.35= 39.01 16 Unforseen works if any SAY : 39m2 - Sd-16/5/2014 ( AJAY BHARATAN ) DIGP. GC,CRPF,Pallipuram (Kerala) For and on behalf of the President of India. Signature of the tenderer 11 APPENDIX-'B' PROFORMA OF BANK GUARANTEE FOR SUBMITTING EARNEST MONEY (On Banks letter head with adhesive stamp) To The Chairman, CPC, Group Centre, C.R.P.F., Pallipuram Post-Pallipuram Kerala. Pin -695316 Dear Sir, In accordance with your invitation to Tender No-----------------------------------M/s.________________________________ (here in after called “The tenderer”)with the following Directors on their Board of Directors/Partners of the firm. 1. _______________________ 2. ________________________________ 3. _______________________ 4. ______________________________ wish to participate in the said tender enquiry for Construction/ Extension & Modification of CPC Subsidiary Canteen of Group Centre CRP Pallipuram ( Kerala) to you (here inafter called “The purchaser”) .Whereas a bank guarantee against Earnest Money for a sum of Rs.________in words)_____________________________ Valid for 180 days from the date of tender opening viz. up to________________is required to be submitted by “the tenderer” as a precondition for the participation, this bank hereby guarantees and undertakes to pay the purchaser upto the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand the purchaser will note that the amount claimed by it is due to it owing to the occurrence of any one of the three conditions mentioned below, specifying the occurred condition or conditions during the above said period of 180 days without any reservation and recourse. 1 If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of its validity. 2 If the tenderer after submitting his tender, modifies the rates or any of the terms and conditions thereof, except with the previous written consent of the purchaser/ Department 3 If the tenderer having been notified of the acceptance of this tender by the purchasure during the period its validity and a) If the tenderer fails to furnish the performance security for the due performance of the contract. b) If the tenderer fails or refuses to accept and or execute the contract as provided in the general conditions of the contract. 12 The guarantee shall be irrevocable and shall remain valid up to 180 days from the date of opening of tender. If further extension to this guarantee is required, the same shall be extended to such period on receiving instructions from the tenderer on whose behalf this guarantee is issued and any demand in respect thereof should reach the Bank not later than the above date. Date. ___________ Place _____________ Signature of authorized officer of the bank______________________ Printed Name._____________________ Designation_______________________ Name and address of the bank ___________ Banker’s Common Seal Signature of the tenderer 13 Appendix-C PROFORMA OF BANK GUARANTEE FOR FURNISHING PERFORMANCE SECURITY DEPOSIT To The President of India, WHEREAS M/S---------------------------------------------------------------------------------------------------(name and address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract no……………….dated…………... for Construction/ Extension & Modification of CPC Subsidiary Canteen of Group Centre CRP Pallipuram ( Kerala) (description of goods and services) (hereinafter called “the contract”) AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a nationalized or scheduled commercial bank of good repute and record recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract: AND WHEREAS we have agreed to give the supplier such a bank guarantee: NOW THEREFORE we hereby affirm that we are the guarantors and responsible to you, on behalf of the supplier, up to a total of………………………………………………………………………………………………(amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee)as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid until the………….. day of …………….2014. (Signature of the authorized officer of the Bank) Signature of the tenderer Name and designation of the officer ……………………………………………... Name and address of the Bank ...…..………………………………….................... ……………………………………………………… Banker’s common seal Signature of the tenderer 14 Appendix-D PERFORMANCE STATEMENT FOR LAST THREE YEARS Name of Firm: M/S_____________________________________________________________ 1. Contract Nos. : 2. Description of works : 3. Quantity on order : 4. Value : 5. Original work period .: 6. work completed within the original work period.: 7. Last work position. : 8. Reasons for Delay in completion of work: (If any) Signature of the tenderer
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