REF : PHL/NR/MAT/7020/6/TE-222/ DATE : 21-01-2014. SUB: REQUEST FOR QUOTATION FOR THE PURCHASE OF FACTORY NEW ITEMS FOR BELL HELICOPTERS. Dear Sir, Sealed Quotations from OEM or their Authorised Distributor or Stockist are invited for Factory New Item/Spares to service our Bell Helicopters (BELL 206L4/ Bell 407) as per the details given below : SL.NO PART NUMBER DESCRIPTION DEN. OF QTY. QTY.REQD 01 6800193-167 CAP, PROTECTIVE Each 12 02 6840364-12 PLUG, PROTECTIVE Each 03 03 6840364-3 PLUG, PROTECTIVE Each 03 04 6840364-4 PLUG, PROTECTIVE Each 06 05 6840364-8 PLUG, PROTECTIVE Each 06 06 6897953-12 CAP,PROTECTIVE CIT SENSOR CONNECTOR Each 03 07 6897953-24 CAP, PROTECTIVE, DISCONNECT Each 03 08 6897953-9 CAP, PROTECTIVE, ELECTRICAL CONNECTOR Each 06 09 6897970-6 PLUG, PROTECTIVE HMU FUEL INLET Each 03 10 9040745-092 CONNECTOR Each 01 11 6893073 TUBE ASSY Each 01 12 NAS1351C4-32 BOLT Each 10 13 W-5.30/4.50X6TB A/C WHEEL TUBE Each 02 14 110-107-12D-180 Tube Each 02 15 MS20470AD4* Rivet Each 18 16 407-075-206-105 DECAL, FUEL CAP Each 02 17 LC-063G-1SS SPRING S/V Each 25 18 MS28775-015 PACKING Each 15 19 C-402 TAPE, FIBERGLASS, ALUM. FOILD, LAMINATE Each 02 20 23005274 RING Each 10 21 23064626 MAGNETIC PLUG Each 01 22 29105605 ACCELEROMETER CABLE 54MV/g, 25FT. Each 02 23 407-010-211-101 ROD ASSY Each 02 24 CA-407-11-97 KIT (ASB-407-11-97) Each 04 25 M83248/1-912 PACKING Each 20 26 MS9555-06 SCREW Each 10 27 601-015-307 SHOE Each 06 You are requested to forward quotation for FACTORY NEW ITEMS by indicating Price, Delivery Schedule, Validity of quotation, Payment Terms and Warranty etc. Cont’d …2/- -2- TERMS &CONDITIONS 1. Please indicate Place of Origin of Goods. 2. Please indicate Place of Boarding of Goods. 3. Factory New Items obtained from the Original Equipment Manufacturer (OEM) should be offered. 4. Manufacturing dates of the spares/Materials offered should not be later than 6 months from the date of supply. 5. All items should be supplied on CPT-DELHI (INCOTERMS) basis and our Insurance policy No. 354300/43/13/7100000002 with M/s. National Insurance Company Ltd. (Valid from 01/08/13 to 31/07/2014) should be mentioned in all the shipping documents. 6. All items should be accompanied with its respective Airworthiness Approval Tags. The Release Note / Passport is to be issued in English language also. 7. Certificates of origin issued by Chamber of Commerce should be submitted along with other documents at the time of shipments. 8. I) Being a Govt. of India Enterprise, only following Payment terms are permitted by Pawan Hans Ltd. As such one from the following only be considered while submitting the quote: a) Payment within 30 days after shipment. b) Payment through Irrevocable Letter of Credit at site in which case all Bank charges out side India is borne by the Supplier. c) Advance Payment against matching Bank Guarantee. II) Mode of payment for above `.50,000.00 or equivalent will be made through e-payment systems and your Bank Name, Address, Code, RTGS/IFCS, MICR Code, PAN, TAN & TIN numbers and Current Account numbers etc., must be mentioned. No other Payment Terms are acceptable to Pawan Hans Ltd. Therefore, Confirmation of any one Payment Term out of four, as mentioned above is mandatory, failing which, the quote will not be considered. 9. The seller will pay to the buyer penalty for the delay in delivery due to reason attributable to the seller @ 0.5% of cost of equipment overdue for each of the first four full weeks and 1% for each subsequent full weeks of delay thereafter. However the total amount of penalties shall not exceed 10% of the value of the equipment delayed. Should the delay in delivery be more than 3 months the buyer has the right to cancel the unfulfilled part of the contract. Please specify acceptance or not. 10. If Alternate/Different Part no. is offered against the demanded item, a certificate to the effect that “The offered Part No. is similar and can be used on the Helicopters against Part No. Demanded in TE ” should be issued. Further, copies of Publication/ reference of respective Manufacturers like Illustrated Parts Catalogue etc. should be submitted along with the quotes for verification by Pawan Hans Helicopters for its correctness failing which the quote for such items will not be considered. 11. Up-to-date mandatory modifications have been complied on the spares offered. 12. Quotes must be on firm‟s Letter Head and should be valid for a minimum period of 90 Days. Quotes such as „Subject to prior sale‟ or „Till stock lasts‟ etc. is not acceptable. 13. Quote should be forwarded in a single currency and in English language. 14. Qty mentioned is tentative and are likely to increase or decrease and the Purchaser reserves the right to cancel the tender in partial or in total without assigning any reason thereof. 15. Please ensure to quote for the quantity as required in the Tender. Quotes on MOQ will not be considered. Cont‟d..3/- -3- 16. As per IAC directives 04-96, the requirement of all class II and class III items to accompany Airworthiness approval tags has been made mandatory. The compliance for the same should be given in the offer / bid else offer will be considered for rejection. 17. Quotes for the spares should be forwarded on CPT-DELHI (INCOTERMS) basis (in figures and words). Quotes, which are not on CPT-DELHI (INCOTERMS) basis will not be considered. 18. Address for Communication : Dy. General Manager (Mats), N R Pawan Hans Limited. Safdarjung Airport, New Delhi- 110 003, INDIA. Telephone No.: 011-2462 7058, 011- 2464 8568, Fax No. : 011- 2462 1283. E-mail : [email protected] 19. Quotes forwarded by Fax or Email will not be accepted. The envelope containing quotes should be sealed and super scribe as follows : a) Tender Enquiry No. PHL/NR/MAT/7020/6/TE-222 dated 21-01-2014. b) Quotation of spares for Bell Helicopter. c) Last date : 21-02-2014 up to 1430 Hrs. 20. Details of Tender Enquiry is also available on our website www.pawanhans.co.in. 21. The quotations received as on 21-02-2014 up to 1430 Hrs will be opened on 21-02-2014 at 1500 Hrs in the Tender opening room of Pawan Hans Limited, Materials Department (NR). 22. If a bidder offers quote on High Seas Sales basis, then the responsibility of payment of additional 2% customs duty/service charges/VAT/other Gov’t. levies & duties if any, except normal custom duty should be payable by the seller. (The customs add 2% additional customs duty on assessable value of items declared in Bill of Entry (BOE) due to High Seas Sales). In case, Gov’t of India discontinues import of goods on High Seas Sales, then no quote will be acceptable on High Seas Sales. However all the supply orders placed on HSS basis earlier would automatically be converted into normal orders & items supplied/received would be considered as per normal import orders. Customs clearance, delivery to PHL stores etc. will be the responsibilities of the Firm/Supplier who opted for delivery on High Seas Sales Agreement at their own cost. 23. Filling up of checklist as per Annexure ‘A’ is compulsory, and it is to be attached with Quotes, and all documents submitted should be signed and stamped. Parties if interested may be present at the time of opening of quotations with their Letter of Authority or Proxy/Representative if attending should provide Authority Letter from principal quoting referred Tender Enquiries. Regards, ( B B KHOSLA ) DY. GENERAL MANAGER (MATS) NR ANNEXURE-‘A’ CHECK LIST (Must be filled and submitted along with Quote) SL.NO 1. 2. 3. 4. 6. 8. TERMS/CONDITIONS Place of Origin of Goods. Place of Boarding of Goods. Factory New Items obtained from the Original Equipment Manufacturer (OEM) should be offered with Authorised letter of OEM. Manufacturing dates of the spares/Materials offered should not be later than 06 (Six) months from the date of supply. All items should be accompanied with its respective Airworthiness Approval Tags. The Release Note / Passport is to be issued in English language also. I) Being a Govt. of India Enterprise, only following Payment terms are permitted by Pawan Hans Limited. As such one from the following only be selected while submitting the quote : a) Payment within 30 days after shipment. b) Payment through Irrevocable Letter of Credit at site in which case all Bank charges out side India is borne by the Supplier. c) Advance Payment against matching Bank Guarantee. No other Payment Terms are acceptable to Pawan Hans Limited. Therefore, Confirmation of any one Payment Term out of four, as mentioned above is mandatory, failing which, the quote will not be considered. II) Mode of payment for above `. 50,000.00 or equivalent will be made through e-payment systems and your Bank Name, Address, Code, RTGS/IFCS, MICR Code, PAN, TAN & TIN numbers and Current Account numbers etc., must be mentioned. 13. The seller will pay to the buyer penalty for the delay in delivery due to reason attributable to the seller @ 0.5% of cost of equipment overdue for each of the first four full weeks and 1% for each subsequent full weeks of delay thereafter. However the total amount of penalties shall not exceed 10% of the value of the equipment delayed. Should the delay in delivery be more than 3 months the buyer has the right to cancel the unfulfilled part of the contract. If Alternate/Different Part no. is offered against the demanded item, a certificate to the effect that “The offered Part No. is similar and can be used on the Helicopters against Part No. Demanded in TE ”should be issued. Further, copies of Publication/reference of respective Manufacturers like Illustrated Parts Catalogue etc. should be submitted along with the quotes for verification by Pawan Hans Limited for its correctness failing which the quote for such items will not be considered. Up-to-date mandatory modifications have been complied on the spares offered. Quotes must be on firm‟s Letter Head and should be valid for a minimum period of 90 Days. Quotes such as „Subject to prior sale‟ or „Till stock lasts‟ etc. is not acceptable. Quote should be forwarded in a single currency and in English language. 15. Quotes given as per Tender (Not MOQ) 16. a. As per IAC directives 04-96, the requirement of all class II and class III items to accompany Airworthiness approval tags has been made mandatory. The compliance for the same should be given in the offer / bid else offer will be considered for rejection. Quotes for the spares should be forwarded on CPT-DELHI (Incoterms) basis (in figures and words). Quotes, which are not on CPT-DELHI (Incoterms) basis, will not be considered. Customs clearance, delivery to PHL stores etc. will be the responsibilities of the Firm/Supplier who opted for delivery on High Seas Sales Agreement at their own cost. (Please specify acceptance or not ). Delivery schedule b Warranty period of the Product offered. 9. 10. 11. 12. 17. 22. OFFERED/STATUS
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