PHL/NR/MAT/7020/5/TE-002

REF : PHL/NR/MAT/7020/6/TE-222/
DATE : 21-01-2014.
SUB: REQUEST FOR QUOTATION FOR THE PURCHASE
OF FACTORY NEW ITEMS FOR BELL HELICOPTERS.
Dear Sir,
Sealed Quotations from OEM or their Authorised Distributor or Stockist are invited for Factory New Item/Spares to service our
Bell Helicopters (BELL 206L4/ Bell 407) as per the details given below :
SL.NO
PART NUMBER
DESCRIPTION
DEN. OF
QTY.
QTY.REQD
01
6800193-167
CAP, PROTECTIVE
Each
12
02
6840364-12
PLUG, PROTECTIVE
Each
03
03
6840364-3
PLUG, PROTECTIVE
Each
03
04
6840364-4
PLUG, PROTECTIVE
Each
06
05
6840364-8
PLUG, PROTECTIVE
Each
06
06
6897953-12
CAP,PROTECTIVE CIT SENSOR CONNECTOR
Each
03
07
6897953-24
CAP, PROTECTIVE, DISCONNECT
Each
03
08
6897953-9
CAP, PROTECTIVE, ELECTRICAL CONNECTOR
Each
06
09
6897970-6
PLUG, PROTECTIVE HMU FUEL INLET
Each
03
10
9040745-092
CONNECTOR
Each
01
11
6893073
TUBE ASSY
Each
01
12
NAS1351C4-32
BOLT
Each
10
13
W-5.30/4.50X6TB
A/C WHEEL TUBE
Each
02
14
110-107-12D-180
Tube
Each
02
15
MS20470AD4*
Rivet
Each
18
16
407-075-206-105
DECAL, FUEL CAP
Each
02
17
LC-063G-1SS
SPRING S/V
Each
25
18
MS28775-015
PACKING
Each
15
19
C-402
TAPE, FIBERGLASS, ALUM. FOILD, LAMINATE
Each
02
20
23005274
RING
Each
10
21
23064626
MAGNETIC PLUG
Each
01
22
29105605
ACCELEROMETER CABLE 54MV/g, 25FT.
Each
02
23
407-010-211-101
ROD ASSY
Each
02
24
CA-407-11-97
KIT (ASB-407-11-97)
Each
04
25
M83248/1-912
PACKING
Each
20
26
MS9555-06
SCREW
Each
10
27
601-015-307
SHOE
Each
06
You are requested to forward quotation for FACTORY NEW ITEMS by indicating Price, Delivery Schedule, Validity of
quotation, Payment Terms and Warranty etc.
Cont’d …2/-
-2-
TERMS &CONDITIONS
1.
Please indicate Place of Origin of Goods.
2.
Please indicate Place of Boarding of Goods.
3.
Factory New Items obtained from the Original Equipment Manufacturer (OEM) should be offered.
4.
Manufacturing dates of the spares/Materials offered should not be later than 6 months from the date of supply.
5.
All items should be supplied on CPT-DELHI (INCOTERMS) basis and our Insurance policy No.
354300/43/13/7100000002 with M/s. National Insurance Company Ltd. (Valid from 01/08/13 to 31/07/2014) should be
mentioned in all the shipping documents.
6.
All items should be accompanied with its respective Airworthiness Approval Tags. The Release Note / Passport is to be
issued in English language also.
7.
Certificates of origin issued by Chamber of Commerce should be submitted along with other documents at the time of
shipments.
8.
I) Being a Govt. of India Enterprise, only following Payment terms are permitted by Pawan Hans Ltd. As such one from
the following only be considered while submitting the quote:
a) Payment within 30 days after shipment.
b) Payment through Irrevocable Letter of Credit at site in which case all Bank
charges out side India is borne by the Supplier.
c) Advance Payment against matching Bank Guarantee.
II) Mode of payment for above `.50,000.00 or equivalent will be made through e-payment systems and your Bank
Name, Address, Code, RTGS/IFCS, MICR Code, PAN, TAN & TIN numbers and Current Account numbers etc., must
be mentioned.
No other Payment Terms are acceptable to Pawan Hans Ltd. Therefore, Confirmation of any one Payment Term
out of four, as mentioned above is mandatory, failing which, the quote will not be considered.
9. The seller will pay to the buyer penalty for the delay in delivery due to reason attributable to the seller @ 0.5% of cost of
equipment overdue for each of the first four full weeks and 1% for each subsequent full weeks of delay thereafter. However the
total amount of penalties shall not exceed 10% of the value of the equipment delayed. Should the delay in delivery be more
than 3 months the buyer has the right to cancel the unfulfilled part of the contract. Please specify acceptance or not.
10. If Alternate/Different Part no. is offered against the demanded item, a certificate to the effect that “The offered Part No. is
similar and can be used on the Helicopters against Part No. Demanded in TE ” should be issued. Further, copies of
Publication/ reference of respective Manufacturers like Illustrated Parts Catalogue etc. should be submitted along with the
quotes for verification by Pawan Hans Helicopters for its correctness failing which the quote for such items will not be
considered.
11. Up-to-date mandatory modifications have been complied on the spares offered.
12. Quotes must be on firm‟s Letter Head and should be valid for a minimum period of 90 Days. Quotes such as „Subject to
prior sale‟ or „Till stock lasts‟ etc. is not acceptable.
13. Quote should be forwarded in a single currency and in English language.
14. Qty mentioned is tentative and are likely to increase or decrease and the Purchaser reserves the right to cancel the
tender in partial or in total without assigning any reason thereof.
15. Please ensure to quote for the quantity as required in the Tender. Quotes on MOQ will not be considered.
Cont‟d..3/-
-3-
16. As per IAC directives 04-96, the requirement of all class II and class III items to accompany Airworthiness approval tags
has been made mandatory. The compliance for the same should be given in the offer / bid else offer will be considered for
rejection.
17. Quotes for the spares should be forwarded on CPT-DELHI (INCOTERMS) basis (in figures and words). Quotes, which are
not on CPT-DELHI (INCOTERMS) basis will not be considered.
18. Address for Communication :
Dy. General Manager (Mats), N R
Pawan Hans Limited.
Safdarjung Airport, New Delhi- 110 003,
INDIA.
Telephone No.: 011-2462 7058, 011- 2464 8568, Fax No. : 011- 2462 1283.
E-mail : [email protected]
19. Quotes forwarded by Fax or Email will not be accepted. The envelope containing quotes should be sealed and super
scribe as follows :
a) Tender Enquiry No. PHL/NR/MAT/7020/6/TE-222 dated 21-01-2014.
b) Quotation of spares for Bell Helicopter.
c) Last date : 21-02-2014 up to 1430 Hrs.
20. Details of Tender Enquiry is also available on our website www.pawanhans.co.in.
21. The quotations received as on 21-02-2014 up to 1430 Hrs will be opened on 21-02-2014 at 1500 Hrs in the Tender
opening room of Pawan Hans Limited, Materials Department (NR).
22. If a bidder offers quote on High Seas Sales basis, then the responsibility of payment of additional 2% customs
duty/service charges/VAT/other Gov’t. levies & duties if any, except normal custom duty should be payable by the
seller. (The customs add 2% additional customs duty on assessable value of items declared in Bill of Entry (BOE) due
to High Seas Sales). In case, Gov’t of India discontinues import of goods on High Seas Sales, then no quote will be
acceptable on High Seas Sales. However all the supply orders placed on HSS basis earlier would automatically be
converted into normal orders & items supplied/received would be considered as per normal import orders.
Customs clearance, delivery to PHL stores etc. will be the responsibilities of the Firm/Supplier who opted for delivery
on High Seas Sales Agreement at their own cost.
23. Filling up of checklist as per Annexure ‘A’ is compulsory, and it is to be attached with Quotes, and all documents
submitted should be signed and stamped.
Parties if interested may be present at the time of opening of quotations with their Letter of Authority or
Proxy/Representative if attending should provide Authority Letter from principal quoting referred Tender Enquiries.
Regards,
( B B KHOSLA )
DY. GENERAL MANAGER (MATS) NR
ANNEXURE-‘A’
CHECK LIST
(Must be filled and submitted along with Quote)
SL.NO
1.
2.
3.
4.
6.
8.
TERMS/CONDITIONS
Place of Origin of Goods.
Place of Boarding of Goods.
Factory New Items obtained from the Original Equipment Manufacturer (OEM) should
be offered with Authorised letter of OEM.
Manufacturing dates of the spares/Materials offered should not be later than 06 (Six)
months from the date of supply.
All items should be accompanied with its respective Airworthiness Approval Tags. The
Release Note / Passport is to be issued in English language also.
I) Being a Govt. of India Enterprise, only following Payment terms are
permitted by Pawan Hans Limited. As such one from the following only be
selected while submitting the quote :
a) Payment within 30 days after shipment.
b) Payment through Irrevocable Letter of Credit at site in which case all Bank charges
out side India is borne by the Supplier.
c) Advance Payment against matching Bank Guarantee.
No other Payment Terms are acceptable to Pawan Hans Limited. Therefore,
Confirmation of any one Payment Term out of four, as mentioned above is
mandatory, failing which, the quote will not be considered.
II) Mode of payment for above `. 50,000.00 or equivalent will be made through
e-payment systems and your Bank Name, Address, Code, RTGS/IFCS, MICR Code,
PAN, TAN & TIN numbers and Current Account numbers etc., must be mentioned.
13.
The seller will pay to the buyer penalty for the delay in delivery due to reason
attributable to the seller @ 0.5% of cost of equipment overdue for each of the
first four full weeks and 1% for each subsequent full weeks of delay
thereafter. However the total amount of penalties shall not exceed 10% of the
value of the equipment delayed. Should the delay in delivery be more than 3
months the buyer has the right to cancel the unfulfilled part of the contract.
If Alternate/Different Part no. is offered against the demanded item, a
certificate to the effect that “The offered Part No. is similar and can be used
on the Helicopters against Part No. Demanded in TE ”should be issued.
Further, copies of Publication/reference of respective Manufacturers like
Illustrated Parts Catalogue etc. should be submitted along with the quotes for
verification by Pawan Hans Limited for its correctness failing which the quote for such
items will not be considered.
Up-to-date mandatory modifications have been complied on the spares offered.
Quotes must be on firm‟s Letter Head and should be valid for a minimum period of
90 Days. Quotes such as „Subject to prior sale‟ or „Till stock lasts‟ etc. is not
acceptable.
Quote should be forwarded in a single currency and in English language.
15.
Quotes given as per Tender (Not MOQ)
16.
a.
As per IAC directives 04-96, the requirement of all class II and class III items to
accompany Airworthiness approval tags has been made mandatory. The compliance
for the same should be given in the offer / bid else offer will be considered for
rejection.
Quotes for the spares should be forwarded on CPT-DELHI (Incoterms) basis
(in figures and words). Quotes, which are not on CPT-DELHI (Incoterms)
basis, will not be considered.
Customs clearance, delivery to PHL stores etc. will be the responsibilities of the
Firm/Supplier who opted for delivery on High Seas Sales Agreement at their own cost.
(Please specify acceptance or not ).
Delivery schedule
b
Warranty period of the Product offered.
9.
10.
11.
12.
17.
22.
OFFERED/STATUS

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