PROCEDURE

ANTONIO ADDARI
ARTERÌA , ITALY
BORROWING INSTITUTION
LENDERS
LENDERS
((Museums,, Public Institutions,, Private lenders if
loan is “notificato”)
((Private Institutions and Private lenders if
loan is NOT “notificato”)
PROCEDURE “A”
PROCEDURE “B”
LOCAL
SOPRINTENDENZE
MINISTRY
EXPORT AUTHORIZATION
OF
CULTURE
+ Letter to FAEO and Customs
FINE ART EXPORT
OFFICE
EXPORT LICENCE
Customs
EXPORT CUSTOMS
DOCUMENT
Office
SHIP
Export Authorization
Export Authorization
This is the authorization given by the Ministry of Culture to a public or private museum institution
Culture to a public or private museum, institution, foundation or private owner (only when the object is “notificato”) to lend a work of art or any art, collection, hi t i l
historical, archeological object to an exhibition. h l i l bj t t
hibiti
The process takes approx 1 to 3 months. It takes approx p
pp
pp
6 or 7 more days to issue all the proper papers after the loan has been authorized. It
It would be wise to begin this process 4 months prior to ld b i t b i thi
4
th i t
the exhibition.
Export License
Export License
This is the license issued by a local office of the This
is the license issued by a local office of the
Fine Art Ministry to allow the export of an art, collection historical archeological object
collection, historical, archeological object belonging to any public or private institution or private owner. When the Export Authorization is h
h
h
needed, the export license can be issued only after the Export Authorization has been granted What is the “NOTIFICA”
What is the NOTIFICA
“NOTIFICA” is a formal communication made by the Ministry of Culture and issued to a p
private collector (individual or institution) (
)
stating that the work of art they own is of p
particular interest to the Italian cultural patrimony. This action is called “NOTIFICA” and from that moment that work of art is
and from that moment that work of art is “NOTIFICATA”.
Why private lenders are worried about receiving a “NOTIFICA”
• The art work that has been “NOTIFICATA” y y
cannot be sold outside of Italy anymore (therefore reduced market and reduced value)
• From that moment the owner must always get From that moment the owner must always get
an authorization to move the painting to any other location or exhibition (even in Italy)
other location or exhibition (even in Italy) • The Ministry can also require conservation work or impose specific security measures at k i
ifi
it
t
owner expenses.
PROCEDURE “A”
PROCEDURE A
PROCEDURE “A” LOANS FROM MUSEUMS OR “NOTIFICATI”
LOANS
FROM MUSEUMS OR “NOTIFICATI”
First Step – Getting the EXPORT AUTHORIZATION
How long does it take: From 1 to 3 months depending on number of lenders and loans, the type of loans etc. It takes 6 or 7 more days to issue the proper papers after the authorization is given.
It would be wise to begin this process 4 months prior to the exhibition.
Who is responsible: The lenders must apply to the Ministry, but this must be done through the local Soprintendenza. T hey can not apply directly to the ministry. Who issues it: The Ministry of Culture in Rome
Which other offices are involved: The local Soprintendenza gives their approval and , at the ,
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y
same time, transfers the request to the Ministry of culture.
What the borrowing institution should do: We suggest that they Inform the Ministry directly about the exhibition project and send a list of all loans from Italy together with information regarding the exhibition venue (Facility Report), insurance, transport and a formal declaration
regarding the exhibition venue (Facility Report), insurance, transport and a formal declaration that all loans will be returned to Italy after the exhibition
What the agent can do: Only oversee that all the above processes are in order.
PROCEDURE “A” LOANS FROM MUSEUMS OR “NOTIFICATI”
LOANS
FROM MUSEUMS OR “NOTIFICATI”
Second Step – Getting the EXPORT LICENSE FOR TEMPORARY EXPORT
How long does it take: 3 to 6 days approx Sometimes longer if it is difficult to arrange inspection
How long does it take: 3 to 6 days approx. Sometimes longer if it is difficult to arrange inspection.
Who is responsible: The agent in the name of the lender
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pp
p
,
g
p
What the agent can do: Send the application to the Fine Art Export Office, arrange inspection or transport to the local office etc
What the borrowing institution should do: Provide photographs if not available from the lenders. In Some cases provide a letter to guarantee that the loans will be returned to Italy after exhibition
Some cases provide a letter to guarantee that the loans will be returned to Italy after exhibition
Inspection: Required Who issues it: The local Export Fine Art Office (see map)
Can the license be denied: No (Because the authorization to lend has been issued)
Is a money deposit or guarantee required: No Which other office is involved: The local Soprintendenza for the inspections
Maximum duration of a Temporary Export Licence is 18 months !
Maximum duration of a Temporary Export Licence is 18 months !
PROCEDURE “B”
PROCEDURE B
PROCEDURE “B”
LOANS FROM PRIVATE LENDERS NOT “NOTIFICATI”
LOANS FROM PRIVATE LENDERS NOT “NOTIFICATI”
PROCEDURE B1 – “SELF DECLARATION” ONLY FOR CONTEMPORARY ART
H
How long does it take: 2 to 3 days
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d
it t k 2 t 3 d
Who is responsible: The lender can do this directly, or the agent can do it on the lenders behalf, as long as the application is signed by the lender.
pp
g
y
What the agent can do: Complete forms and prepare photographs, application etc. Send the application to the Fine Art Export Office.
What the borrowing institution should do: Provide photographs if not available from the lenders.
Inspection: NOT required
Is a money deposit or guarantee required: No Who issues it: The local Export Fine Art Office (see map)
Who issues it:
The local Export Fine Art Office (see map)
Can the license be denied: Only if it is determined NOT to be contemporary Art
Contemporary Art
Contemporary Art
• Paintings,
Paintings, sculptures, drawings by living artists sculptures, drawings by living artists
or works executed not more than 50 years prior to export date
prior to export date
• Photographs
Photographs, movies etc executed not more movies etc executed not more
than 25 years prior to export date
PROCEDURE “B”
LOANS FROM PRIVATE LENDERS NOT “NOTIFICATI”
LOANS FROM PRIVATE LENDERS NOT “NOTIFICATI”
PROCEDURE B2 – PERMANENT EXPORT LICENCE (Licenza di libera circolazione )
How long does it take: 30 to 40 days
How long does it take: 30 to 40 days
Who is responsible: The agent in the name of the lender
What the agent can do: h h
d Complete the forms and prepare photographs, application etc, Send the l
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d
h
h
l
d h
application to the Fine Art Export Office. Arrange transportation to the Fine Art Office
What the borrowing institution should do: Provide photographs if not available from the lenders. Inspection: Required Who issues it: The local Export Fine Art Office (Roma, Naples, Florence, Milan, Venice, Turin, Verona, Bologna)
Can the licence be denied: Yes if the art work is important for Italian national heritage or part of an important collection. The art work can, as a result of applying for the export license, change status and be declared “NOTIFICATA”
change status and be declared NOTIFICATA or even acquired by the Italian Government at the or even acquired by the Italian Government at the
declared value
Is a money deposit or guarantee required: No This document is valid for a period of 3 years.
PROCEDURE “B”
LOANS FROM PRIVATE LENDERS NOT “NOTIFICATI”
LOANS FROM PRIVATE LENDERS NOT “NOTIFICATI”
PROCEDURE B3 – TEMPORARY EXPORT LICENCE (Licenza di temporanea esportazione)
How long does it take: 10 to 12 days
How long does it take: 10 to 12 days
Who is responsible: The agent in the name of the lender What the agent can do: Complete forms and prepare photographs, application etc, Send the application to the Fine Art Export Office. Arrange transportation to the Fine Art Office.
What the borrowing institution should do: Send a letter with a guarantee that all loans will be returned to Italy after the exhibition. Provide photographs if not available from the lenders. Inspection: Required
Who issues it: The local Export Fine Art Office (Roma, Naples, Florence, Milan, Venice, Turin, Verona, Genova, Cagliari)
Can the license be denied: Yes, if the art work is important to Italian National Heritage or part of an important collection. It is important to attach the letter from the borrowing institution with guarantee that the works will be returned to Italy after the exhibition. Please note that the art work can, as a result of applying for the export license, change status and be declared “notificata” or even acquired by the Italian l i f h
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d b d l d “ ifi
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Government at the declared value.
Is a money deposit or guarantee required: YES, 110% of declared value ( This is stated by the law, even if some Fine Art Export Offices still do not request the deposit ) This can be paid either in full or with an
some Fine Art Export Offices still do not request the deposit ) This can be paid either in full or with an insurance guarantee.
L l
Local Milano
Torino
Verona
Offices Issuing
Export
Venezia
Bologna
Genova
Firenze
Licenses
Roma
N
Napoli
li
C li i
Cagliari
Palermo
A PDF file of this presentation will be available fl f h
ll b
l bl
for downloading at:
www.arteria.it (Customer Area)
ANTONIO ADDARI
ARTERÌA , ITALY

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