Useful Formats - V

Minimum Documents Required for EDI Registration
KYC Documents
: As per attachment.
Request Letter for EDI Registration
: As per attachment.
Original Bank's letter for AD Code
: As per attachment.
Self attested copy of IEC
:
Self attested copy of PAN No.
:
Requirements of shipment documents
Covering Letter
: As per attachement
Original Authority Letter
: As per attachement
Original 6 copies of Invoice and Packing List with stamp and signature
: As per attachement
Original 2 SDF with stamp and signature
: As per attachement
Original 2 Export Value Declaration with stamp and signature.
: As per attachement
Orginal 2 Drawback Declaration-1 with stamp and signature
: As per attachement
Orginal 2 Drawback Declaration-2 with stamp and signature
: As per attachement
Orginal Certificate for Non avail Cenvat
: As per attachement
Copy of Purchase Order / Letter of Credit / Proforma Invoice
:
Self attested copy of RCMC registration
:
Original ARE 1 with factory Invoice ( if applicable )
:
Registration
Bank which will use for reminttance
ents
As per attachement
Annexure
Client / Customer Identification Procedure
Features to be verified and documents to be obtained from Clients / Customers
Sr.N Form of
o
Organisation
Features to be verified
Documents to be obtained
1 Passport
1 Legal Name and any other names used
1
5 Bank Account Statement
1 Name of the Company
2 Principal Place of Business
Company
3 Mailing address of the Company
3
Partnership
Firm
3 Voter's Identity Card
4 Driving Licence
Individual
2 Present and Permanent address, in full, complete and correct.
2
2 PAN Card
6 Ration Card
Note :- Any two of the documents listed above, which provides client/customer information to the satisfaction of the
CHA will suffice.
1 Certificate of Incorporation
2 Memorandum of Association
3 Articles of Association
4 Power of Attorney granted to its Managers, Officers or Employees to transact business on its behalf.
5 Copy of PAN Allotment Letter
4 Telephone; Fax Number; E-Mail Address
6 Copy of Telephone Bill
1 Legal Name
1 Registration Certificate, if registered.
2 Permanent Address, in full, complete and correct.
2 Partnership Deed
3 Name of all Partners and their addresses, in full complete and correct.
3 Power of Attorney granted to a Partner or an Employees of the firm to transact business on its behalf.
4 Telephone; Fax Number; E-Mail Address of the firm and partners.
4
Any Officially valid document identifying the Partners and the person holding the Power of Attorney and their
addresses.
5 Telephone bill in the name of firm / partners.
4
Trusts,
Foundations
1 Name of trustees, settlers, beneficiaries and signatories.
1 Certificate of Registration, if registered
Name and address of the Founder, the Managers, Directors and the
2
beneficiaries, in full, complete and correct.
2 Power of Attorney granted to transact business on its behalf.
3
3 Telephone and Fax number; E-Mail address of the trust, founder and trustees.
Any Officially valid document to identify the trustees, settlers, beneficiaries and those holding the Power of Attorney,
founders / managers / directors and their addresses.
4 Resolution of the managing body of the foundation / association.
5 Telephone bill
( ON LETTERHEAD )
Date :
To,
____________________________
____________________________
____________________________
____________________________
SUB : Request for A.D.Code registration in your system.
This letter has reference with the above, and request your good selves to kindly allow and order to register our
company's name in your system at the earliest so that we can file S/Bill accordingly as early as possible.
- A.D.Code Certificate by our bank
- Letter of Authority - in favour of our CHA
- Photocopy of IEC - duty self attested.
- Photocopy of PAN Card - duty self attested.
We would like to inform you that we have appointed M/s.Soham Logistics Pvt Ltd., as our clearing and forwarding
agent and authorize to submit application for A.D.Code registration for and on our behalf.
Kindly allow them to submit, liaise and complete all the formalities at the earliest and oblige.
We hope, you will find the above documents in order and hence our humble request you good selves to kindly
do the needful, in the matter.
Thanking You,
For,
Authorised Signatory
( ON LETTER HEAD )
TO WHOM SO IT MAY CONCERN
To,
__________________
__________________
__________________
__________________
This is certify that M/s. ____________________________, having Import Export Code No. _______________,
maintaining a current account no. _________________ with us since __________.
The authorised dealer code. No. of Bank is ________________
IFS Code no : ____________________
This certificate is issued on the specific request of the customer without any financial liability or any other
liability what so ever on the part of the bank or / and Undersigned.
To;
_________________________
________________________
Dear Sir,
We are sending follwing documents by today to your office.
Please find details as below.
Important Note : - Kindly arrange to collect original set of documents from driver of the vehicle and confirm the receipt of the same
by mail to our office please.
Important Note : - There will not be any original set of documents with vehicle, so ensure to send original set to concern without fail to
avoid delay in clearance.
A. Invoice No & Date
B
Bank's Details
A/C No
AD Code
B
Bank's Details for Drawback
A/C No
AD Code
IFS Code
C. Mode of Shipment
D. Date of Despatch
E. Scheme
Sr.N
Documents
o
Yes / No
1
Original Invoice
√
2
Original Packing List
√
3
SDF
√
4
Export Value Declaration
√
5
Declaration on Not availed Cenvat Facility
√
Copies Require
Requirements :Sr.N
Detail
o
1
Fumigation
2
Cargo Insurance
3
GSP
4
Palletization
5
Certificate of Origin
6
Phyto
7
Commission in S/B
8
Freight Forwarder
9
Other Requirements
Yes / No
Remarks
Details to be mentioned in S/B without fail - '' I/We, hereby, declare
that I/We shall claim the benefits, as admissible, Under Chapert 3 OF
FTP '
OR
ON CLIENT LETTERHEAD
Date :
To,
___________________________________
___________________________________
Sub
: Authority Letter and Declaration
Ref
: Export Shipment vide our Invoice Number:
Dear Sir,
We hereby appoint M/s _____________________________as our Custom Broker to file our shipping Bill on our behalf and represent us before
customs and other allied agencies to complete all the documentation formalities up to delivery of the import consignment or export of our export
shipment on our behalf.
We declare that we have read and understood custom law, Foreign Trade policy / Procedure and other Law time being in force in India for Export
Shipment and Documents Submitted herewith are true, complete and correct in all manner and nothing has been concealed or attempted to be
concealed from customs and any other Authority.
Further, we state that we understand that we are solely responsible for any irregularities or miss declaration if found in our above referred
consignment / shipment or in any of the documents or cargo presented herewith.
Further, We understand that we alone are and will be solely liable for any penal action monetary or otherwise in term of provision made under
Custom Law and all Allied Acts applicable.
We Further state, declare and undertake that Custom Broker was not been consulted in any manner what so ever while placing/receiving order
to/from our overseas supplier/buyer and also at the time of importation/exportation of goods into/from India or likewise similar goods or any
catalogue or brochure have been physical produced or shown to our Custom Broker in regard to this particular Shipment. Shipping bill/ Bill of Entry
so prepared and presented herewith by our Custom Broker prior to offering cargo for export/import clearance only on the basic of documents
provided by us.
Appointment of Custom Broker under this Authority is Specific to and limited to process our documents as provided by us for customs clearance
with custom Authority as licensed Custom Broker only.
We further undertake that we are solely responsiable and liable for any action that department may choose to take in this regard and absolve
Custom Broker for any responsibility whatsoever.
For,
C.C. : Customs / Custodian / Carrier etc. with a request to kindly extend all assistance including issurance of Delivery Order etc. to our Custom Broker
INVOICE
EXPORTER
INVOICE NO. & DATE
EXPORTER REF.
IEC NO :
BUYER'S ORDER NO. & DATE
OTHER REFERENCE(S)
CONSIGNEE
BUYER ( IF OTHER THAN CONSIGNEE)
COUNTRY OF FINAL
DESTINATION :
PRE-CARRIAGE BY
PLACE OF RECEIPT
COUNTRY OF ORIGIN
OF GOODS :
INDIA
TERMS OF DELIVERY & PAYMENT :
VESSEL/FLIGHT NO.
PORT OF LOADING
PORT OF DISCHARGE
FINAL DESTINATION
Quantity
Amount / USD
Marks & Nos.
No. & Kind of
Description of Goods
Rate / USD
Packages :
AMOUNT CHARGEABLE
(IN WORDS)
NETT WEIGHT
GROSS WEIGHT
Kgs
Kgs
FOR,
DECLARATION:
WE DECLARE THAT THIS INVOICE SHOWS THE ACTUAL PRICE OF THE GOODS DESCRIBED &
THAT ALL PARTICULARS ARE TRUE & CORRECT.
AUTHORISED SIGNATORY
PACKING LIST
EXPORTER
INVOICE NO. & DATE
EXPORTER REF.
IEC NO :
BUYER'S ORDER NO. & DATE
OTHER REFERENCE(S)
CONSIGNEE
BUYER ( IF OTHER THAN CONSIGNEE)
PRE-CARRIAGE BY
PLACE OF RECEIPT
COUNTRY OF ORIGIN
COUNTRY OF FINAL
OF GOODS :
INDIA
DESTINATION :
TERMS OF DELIVERY & PAYMENT :
VESSEL/FLIGHT NO.
PORT OF LOADING
PORT OF DISCHARGE
FINAL DESTINATION
Marks &
No. & Kind of
Nos.
Packages :
NETT WEIGHT
GROSS WEIGHT
Description of Goods
Quantity / Nos
Remarks / Weight ( Kgs )
0.00 Kgs
0.00 Kgs
FOR,
AUTHORISED SIGNATORY
APPENDIX I
Shipping Bill No :
Date :
Declaration under Foreign Exchange Management Act 1999.
I / We
( Name of the exporter ) do hereby declare as follow :
1
That I / We hereby declare that I / We am / are the * SELLER / CONSIGNOR of the goods in respect of which this declaration is
made and that the particulars given in the Shipping Bill No:
Dated:
are true and that.
A)
* the value as contracted with the buyer is same as the full export value declared in the above shipping Bills.
B)
* the full export value of the goods is not ascertainable at the time of export and that the value declared is that which I / We,
having regards to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
2.
That I / We undertake that I / We will deliver to the bank named herein the foreign exchange representing the full export value of
the goods on our before @ in the manner prescribed in rule 9 of the Foreign Exchange Management Act 1999.
3.
That I / We further declare that I / We am / are resident in India and I / We have a place of business in India.
4.
That I / We * am / are or am / are not in Caution List of the Reserve bank of India.
Date:
For,
Authorised Signatory.
@ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment,
whichever is earlier, but for exports to warehouses established outside India with permission of the Reserve Bank, the date of
delivery must be within 15 months.
* strike out whichever is not applicable.
EXPORT VALUE DECLARATION
(See Rule 7 of Customs Valuation ( Determination of Value of Export Goods ) Rules, 2007. )
1
Shipping Bill No. & Date :-
2
Invoice No. & Date :-
3
Nature of Transaction
4
Method of Valuation
Sale
Sale on consignment
Basis
Sample
Other
Rule 3
Rule 4
Gift
Rule 5
Rule 6
( See Export Valuation Rules )
5
Whether seller and buyer
are related
Yes
No
6
If yes, whether relationship
has influenced the price
Yes
No
7
Terms of Payment
8
Terms of Delivery
Previous exports of identical/similar goods, if any
9
Shipping Bill No. and date :
10
Any other relevant information ( Attach separate sheet, if necessary )
DECLARATION
1.
I/We hereby declare that the information furnished above is true, comlete and correct in every
respect.
2.
I/We also undertake to bring to the notice of proper officer any particulars which subsequently come
to my / Our knowledge which will have bearing on a valuation.
Place :
Date :
SIGNATURE OF THE EXPORTER
NAME OF THE SIGNATORY
Declaration to be given by Manufacturer Exporter or Merchant Exporters
With Supporting Manufacturers for availing All Industry Rates of Drawback.
---------------------------------------------------------------------------------------------------------------1
Description of the Goods
:
2
Invoice No. and Date
:
3
Name and address of the Exporter
:
4
Name of the Supporting Manufacturer(s) /
Alongwith the name of Jurisdictional Central
Excise Commissionerate / Division / Range
( FOR MERCHANT EXPORTERS )
:
5
Address of the Manufacturing Unit(s)
:
We. M/s._______________of the above mentioned goods, hereby declare that
(a) We are manufacturer exporters and are not registered with Central Excise and have
not paid any Central Excise duty on these goods.
Or
We are merchant exporters and our supporting manufacturer(s) whose details are
given above at S.No.4 are not registered with the Central Excise and have not paid
any Central Excise duty on these goods, and
(b) We further declare that we or our supporting manufacturers have not availed of Cenvat facility in respect of
these export goods.
Exporters’ Signature & Seal
APPENDIX-III
DRAWBACK DECLARATION
( To be filed for export goods under claim for Drawback )
Shipping Bill No. and Date : _____________________
I / We _________________ ( Name of the Exporter ) do hereby further declare as follows :
1
That the quality and specification of the goods as stated in this shipping bill are in accordance with the terms of the
exporters contract entered into with the buyer / consignee in pursuance of the goods which are being exported.
2
That we are not claiming benefit under “ Engineering Products Export ( Replenishment of Iron and Steel Intermediates )
Scheme “ notified vide Ministry of Commerce Notification No. 539 RE / 92-97 dated : 1.3.95
3
That there is no change in the manufacturing formula and in the quantum per unit of the importer material or components,
utilized in the manufacture of the export goods and that the materials or components which have been stated in the
application under Rule 6 or Rule 7 of the DBK Rules, 1995, to have been imported, continue to be so imported and are not
been obtained from indigenous sources.
4
( A ) that the export goods have not been manufactured by availing the procedure under rule 12 ( 1 ) ( b ) / 13 ( 1 ) ( b ) of
the Central Excise Rules, 1994.
OR
“ ( B ) That the export goods have been manufactured by availing the procedure
under rule 12 ( 1 ) ( b ) / 13 ( 1 ) ( b ) of the Central Excise rule, 1994, but we are /
shall be claiming DBK on the basis of special brand rate in terms of Rule 6 of the
DBK Rules, 1995.
5
*( A ) That goods are not manufactured and / or exported in discharge of export obligation against an Advance Licence
issued under the Duty Exemption Scheme ( DEEC ) vide-relevant import and export Policy in force.
OR
*( B ) That goods are manufactured and are being exported in discharge of export
obligation under the Duty Exemption Scheme ( DEEC ), in terms of
Notification No.79/95-Cus or 80/95-Cus both dated 31.3.95 or 31/97 dated 1.4.97 but I / We are claiming Drawback of only
the Central Excise portion of the duties on inputs specified in the Drawback Schedule.
*( C ) That the goods are manufactured and are being exported in discharge of
export obligation under the duty exemption scheme ( DEEC ) , but I / We are
claiming Brand of Drawback fixed under Rule 6 or 7 of the DBK Rules 1995.
( * Strike out whichever is inapplicable )
6
That the goods are not manufactured and / or exported after availing of the facility under the Pass Book scheme as
contained in para 7.25 of the Export and Import Policy ( April,1997-31st March,2002 ).
7
That the goods are not manufactured and / or exported by a unit licensed as 100% Export oriented unit in terms of Import
and Export Policy in force.
8
That the goods are not manufactured and / or exported by a unit situated in any Free trade Zone / Export Processing Zone
or any other such Zone.
9
That the goods are not manufactured partly or wholly in bond under section 65 of the Customs Act., 1962.
10
That present market value of the goods is as follow :
Item No in Invoice:
Sr.No :
Market Value :
11
That the export value of the goods covered by this shipping bill is not less than the total value of all imported materials used
in manufacture of such goods.
12
That the Drawback amount claimed is more that 1% of the FOB Value of the export product; or the drawback amount
claimed is less than 1% of the FOB Value but more than Rs.500.00 against the Shipping Bill.
13
I / We undertake to repatriate export proceeds within 6 months from date of export and submit B.R.C. to Asst. Commissioner
( Drawback ). In case, the export proceeds are not realised within 6 months from date of export, I / We will either furnish
extension of the time from R.B.I. and submit B.R.C. within such extended period or will pay back the drawback received
against this Shipping Bill.
Date :
Name of Exporter :
Address:
( Stamp & Signature of the Exporter )
( ON SHIPPER LETTERHEAD )
DATE: ____________
To,
______________________________________________________________________________DECLARATION
Sub: Non-Availability of Cenvat Facility.
1.
2.
3.
4.
Description of Goods
Invoice No
Name of the Exporter
Name of Manufacturers :
We M/S. ________________________. the Exporter of the above mentioned goods hereby declar
that The details are gives above is not registered with the central excise and have not paid any central
excise duty on these goods and we further declare that we will not availed any central excise facility in
respect of these export goods
Thanking You,
Yours Faithfully,
( ON SHIPPER LETTERHEAD )
DATE: _____________
______-
t Facility.
:______________________
:_________________ DTD : ______________
:______________________
:______________________
________. the Exporter of the above mentioned goods hereby declare
is not registered with the central excise and have not paid any central
we further declare that we will not availed any central excise facility in

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