Add from SIS Prior Wri?en No+ce No+ce of Team Mee+ng Referral Decision to Evaluate Prior Wri?en No+ce Consent Signed Consent History DraV 8/19/14 Evalua+on From Portfolio View > ADD SIS > StudentSISFind > Initial Process & Date > Transfer GENAZ 02 – Prior Written Notice of Referral GENAZ 38OR – Meeting Request (Referral and Consent) multiples allowed GENAZ 01 - Referral NO Prior Wri?en No+ce GENAZ 04 – Notice of Evaluation Decision: Not Evaluate GENAZ 05OR – Parent Permission NO Prior Wri?en No+ce GENAZ 19 or other – Ad Hoc Exit “Stand Ready to Serve” GENAZ 03 – Family/Developmental History GENAZ 5002 – Evaluation Team Report GENAZ 38OR – Meeting Request (Eligibility Decision) multiples allowed Eligibility Determina+on GENAZ 5003 – 5013 (minimum of one required) Prior Wri?en No+ce Triggers Exit Process (AB Type) GENAZ 04 – Notice of Evaluation Decision: Evaluate No+ce of Team Mee+ng Eligibility Decision “Without delay” – no state-‐speciﬁed +meline 60 School Days (From “parent signed date” Use school’s calendar unless spans years, then use business calendar) GENAZ 5001 – Eligibility Summary NO Prior Wri?en No+ce GENAZ 08 – Notice of Eligibility: Not Eligible GENAZ 08 – Notice of Eligibility: Eligible Con+nue to IEP Eugene 4j -‐ Synergy SE Processes V0.2 30 Calendar Days to hold ini+al IEP No+ce of Team Mee+ng IEP Placement Consent Ini+al Provision Signed Consent GENAZ 38OR – Meeting Request (IEP Meeting) OR Placement – Oregon Placement Determination GENAZ 5016 – Prior Notice and Consent NO No+ce of Team Mee+ng IEP DraV 8/19/14 Placement PWN Prior Wri?en No+ce FAPE Oﬀer IEP Finalized IEP 3-‐Year Due? Must complete last due to valida+ons OR.Student IEP – IEP Document 15 days from mee+ng to ﬁnalize – No state-‐speciﬁed +meline GENAZ 19 or other – Ad Hoc Exit “Stand Ready to Serve” Finalized Consent for Initial Provision where consent = NO will show button for FAPE Offer IEP on IEP. NO GENAZ 38OR – Meeting Request (IEP Meeting) OR.Student IEP – IEP Document OR Placement – Oregon Placement Determination GENAZ 11 – Notice of IEP (Always required) Must complete last due to valida+ons 15 days from mee+ng to ﬁnalize – No state-‐speciﬁed +meline Finalized IEP If 3-‐year reevalua+on due within 6 months of annual IEP, student automa+cally moved to Reevalua+on Process. Eugene 4j -‐ Synergy SE Processes V0.2 No+ce of Team Mee+ng Referral GENAZ 01 - Referral Decision to Evaluate NO Prior Wri?en No+ce Consent Prior Wri?en No+ce GENAZ 17 – Notice of Reevaluation Decision: Not Evaluate GENAZ 17 – Notice of Reevaluation Decision: Evaluate (includes review-only reevaluations) See district procedures if considering this op+on GENAZ 05OR – Parent Permission Signed Consent NO History Prior Wri?en No+ce GENAZ 19 or other – Ad Hoc Exit “Stand Ready to Serve” GENAZ 03 – Family/Developmental History Evalua+on GENAZ 5002 – Evaluation Team Report No+ce of Team Mee+ng Eligibility Determina+on Eligibility Decision GENAZ 38OR – Meeting Request (Eligibility Determination) 60 School Days (Use school’s calendar unless spans years, then use business calendar) GENAZ 5003 – 5013 (minimum of one required) GENAZ 5001 – Eligibility Summary NO Prior Wri?en No+ce DraV 8/19/14 GENAZ 38OR – Meeting Request (for evaluation planning meeting – if held) Prior Wri?en No+ce GENAZ 08 – Notice of Eligibility: Not Eligible GENAZ 08 – Notice of Eligibility: Eligible Con+nue to IEP Con+nue to Annual if Eligible Eugene 4j -‐ Synergy SE Processes V0.2 No+ce of Team Mee+ng GENAZ 38OR – Meeting Request (IEP Meeting) Op+onal, see IEP Parent Statements for amendment without a mee+ng OR.Student IEP – IEP Document Must complete last due to valida+ons Placement OR Placement – Oregon Placement Determination If applicable PWN/Other Docs All finalized documents are “packaged” with the amendment when IEP is finalized IEP DraV 8/19/14 Finalized IEP Be careful when students are in a reevalua+on process – can result in disaggrega+ng documents that should remain together Return to previous process Eugene 4j -‐ Synergy SE Processes V0.2 No+ce of Team Mee+ng GENAZ 38OR – Meeting Request (IEP Meeting) Op+onal, see IEP Parent Statements for amendment without a mee+ng GENAZ 23 – Notice of Transfer Always required OR.Student IEP – IEP Document Must ﬁnalize last due to valida+ons Placement OR Placement – Oregon Placement Determination Always required PWN/Other Docs All finalized documents are “packaged” with the transfer IEP when finalized PWN of Transfer Transfer IEP Finalized Transfer IEP Student will automa+cally move to correct process based on IEP and eligibility dates. Manual move should only be done with approval. DraV 8/19/14 1.  If the team is adop+ng (100%) the IEP and Placement from the previous district, all services, goals, related services, etc. must be entered. Team does not need to be assembled. Placement must match the exis+ng placement. 2.  If the team is making adjustments to the IEP, or the student is due for reevalua+on, only include a “transfer service” and “transfer goal” to allow ﬁnaliza+on of the process. The student can then be automa+cally moved to the regular IEP process or reevalua+on process as appropriate based on due dates. Con+nue to Annual or Reeval Eugene 4j -‐ Synergy SE Processes V0.2 No+ce of Team Mee+ng GENAZ 38OR – Meeting Request (IEP Meeting) Recommended that a mee+ng is held. GENAZ 23a – Notice of Transfer (from out-ofstate) Always required OR.Student IEP – IEP Document Must ﬁnalize last due to valida+ons Placement OR Placement – Oregon Placement Determination Always required PWN/Other Docs All finalized documents are “packaged” with the transfer IEP when finalized Finalized Transfer IEP Student will automa+cally move to the Ini+al process. PWN of Transfer Transfer IEP DraV 8/19/14 1.  Use the out-‐of-‐state eligibility code. 2.  The content of the transfer IEP will depend on available documenta+on. At a minimum, it should describe the services and supports the student will receive, in the interim and in consulta0on with the parent (described in Prior Wri?en No+ce), un+l Oregon eligibility is established and an Oregon IEP is wri?en. 3.  The transfer process must be ﬁnalized promptly in order to allow evaluators to create prior wri?en no+ce and consent for evalua+on that are only available aVer the student moves to the ini+al process. Con+nue to Ini+al Evalua+on Eugene 4j -‐ Synergy SE Processes V0.2