APPLICATION FOR RENTING CHURCH FACILITIES & POLICY The following regulations apply to both church members and non-members who use the Sacramento Hmong Alliance Church facilities: 1. Properties of the Sacramento Hmong alliance Church include three main buildings: the sanctuary Building, the Christian Education Building, and the Multipurpose Building. All buildings and rooms are used primarily for worship services, Sunday school class, vacation bible school, and other church related activities - meetings, small group bible study, leadership training, prayer, music and drama rehearsals, and fellowship. 2. Member of the church may use any rooms and buildings for reasons indicated above, without approval from the Executive Committee provided that the event does not come in conflict with any prior arrangements and scheduled activities. 3. Both members and non-members may use these facilities for unrelated church activities with the approval of the Church Governing Board. Unrelated church activities include: Parties for celebrations of a new born child, celebration of an elder name for a father, graduations, conferences, meetings, New Year’s feast, wedding ceremonies, and others. Application must be submitted, approved by the Executive Committee and fees paid by the applicant prior to the use of the facilities. (Rooj sablaj lub 9 hlis hnubtim 11, xyoo 1994, tso cai rau noj mov nyob sab hauv thiab sab nraud los tau.) 4. The following events, activities, and items will not be allowed in order to protect the sanctity of this church and our Christian faith: a. Fund-raising or tickets sales at the door except for Church Ministry purposes, and it must be approved by the Executive committee. b. Dance parties, dance performances, dancing, and dance related games and activities, sexually suggestive activities and performances, and inappropriate under-age activities. c. Non-Christian teachings, ceremonies, and performances that contradicts with the Christian faith (xwsli: cobqhia lossis kawm kev cai dabqhuas, rooj nojhaus khi tes, hu plig, lwmsub, ua neeb, saib yaig, plojtuag, tu plaub ntug, thiab tshuab qeej) d. Any event where attendance exceeds the building code allowed by fire Marshall. e. Funerals and/or funeral services f. No displaying of sexual activities, drugs, abusive and/or foul language(s), and illegal activities, including but not limited to the use of words, pictures, songs, singing, music, motion, performances, and etc… 5. At no time will weapons, drugs, alcohol, tobacco, and animals (except guide dogs) be allowed inside the church facilities. 6. Non-members, who are given approval for using the facilities, must have their own liability insurance with a minimum coverage of one million dollars ($1,000,000.00), and submit the insurance certificate to the church two (2) weeks prior to the use of the facilities. 7. All persons who use the facilities must dress and behave appropriately to the event. 8. A Security Deposit of $250.00 is required with the application and total payment must be paid 5 days prior to the event for non-members. 9. Member of the church may not rent any rooms or buildings and give it as a gift to other people. 10. We allow you two days prior to your event to set up. Set up days cannot be Sundays or Wednesdays. All tables, chairs, kitchen appliances, kitchen and cooking items, trashcans, and cleaning supplies need to be returned to their proper places. 11. Rental member is responsible to monitor their children while setting up the event. No children running on the stage or touching church equipment. The cost of repairing and/or replacing damaged equipment due to negligence will be paid by the responsible party. 12. Responsible Party is required to maintain a cleanly, mopped kitchen and dining floor, counters, and restrooms after the event. Responsible party will be charged for additional cleaning job. 13. Deposits and rental fees include the following: MEMBER ~ TSWVCUAB NON-MEMBER ~ TSIS YOG TSWVCUAB a. Security Deposit: ...................................None b. Multipurpose Bldg. (gym): ....... $200 per day c. Main Sanctuary: ....................... $100 per day d. Small Rooms: .............................. $50 per day e. Reset Chairs in Gym: ............................None f. Cooking Facility: .....................................None g. Sound System: .......................................... $50 h. Trash: .....................................$150 per event a. Security Deposit: ................................... $250 b. Multipurpose Bldg. (gym): ....... $500 per day c. Main Sanctuary: ....................... $200 per day d. Small Rooms: ............................ $100 per day e. Reset Chairs in Gym: .......... $250 per event* f. Cooking Facility: .......................... $50 per day g. Sound System: ........................................ $150 h. Trash: .....................................$150 per event *If chairs were removed to accommodate the event, it needs to be reset according to the diagram after the event. This fee applies to the Responsible Party that do not wish to reset the chairs themselves. This fee will be wave if the Responsible Party resets the chairs after the event. _________________________________________________________________________________________ SACRAMENTO HMONG ALLIANCE CHURCH 9131 Locust Street  Elk Grove, California 95624 Telephone: 916.685.6921  Email: [email protected]  Website: www.shaconline.org APPLICATION FOR RENTING ~ USING CHURCH FACILITIES SACRAMENTO HMONG ALLIANCE CHURCH 9131 Locust Street  Elk Grove, CA 95624 Phone: 916-685-6921  www.shaconline.org Sacramento Hmong Alliance Church APPLICATION: MEMBER - Envelope No: __________ Check one: __________________________________ ________________________ NON-MEMBER ______________ Applicant Name Driver’s License/ID Number Date _____________________________________ Home Address ___________________________ _____ City State _______________ Zip Code ______________________________________________________________________________________________________ Company/Organization Name if applicable _____________________________________ Business Address ___________________________ _____ City State _______________ Zip Code Are you the responsible party for this event? Yes No (if no, provide name & Address of the responsible party) _____________________________________________________ Responsible Party Name _____________________________________ Address if different from above ___________________________ _____ City State _______________ Zip Code _____________________________________ Phone Number ___________________________ _____________________________ Cell Phone Email EVENT INFORMATION: ____________________ Event Date BUILDING: _________________________ Event Start Time (Including set-up time) Multipurpose Building Nature of Event: Meeting Main Sanctuary Wedding ________________________ Event End Time (Including clean-up Time) Education Building (Including Rm.4) Performing Arts Other (Please specify) _____________ ___________________________________________________________________________________________________________ Estimated Attendance: Adult_________ Children__________ (Maximum capacity: 800 Gym) (Dining Area capacity: 374) Total___________ Will you need sound system? Yes No Program Start: __________ End time:_____________ Will you need the kitchen? Yes No Start time: ______________ End time:_____________ PLEASE READ, INITIAL, SIGN AND DATE THE FOLLOWING: ____ The Sacramento Hmong Alliance Church Governing Board has the right to deny your application, if your event is not one of the permissive events indicated in the Sacramento Hmong Alliance Church’s Regulations for Renting Church Facilities (provided to the applicant with this application). ____ In case of emergencies, safety reasons, or circumstances beyond the control of the church, the Governing Board reserves the right to revoke the application or cancel the scheduled event without liability. In such a case, the Church Governing Board will make a total refund as necessary. ____ Security deposits should be submitted with the application. ____ Full amount of rental fee must be paid to Sacramento Hmong Alliance Church 5 days prior to the event. ____ Security deposit will be refunded based on the condition of the room/building whether it is restored to its original condition or damaged after use. Cleanliness includes: tables and chairs wiped clean; spills cleaned the floor; all trash bags pick up and taken to the dumpster located outside; and all equipment cleaned and returned to their original place. If the damage costs more than the deposit, the Church Governing Board will charge you based on the cost to restore it. Note: If requirements are met, security deposits will be refunds within 21 business days. ____ A minimum liability and bodily injury insurance coverage of one million dollars ($1,000,000.00) is required per event (except church events and members). The insurance certificate must be submitted two weeks prior to the event date specifying the Sacramento Hmong Alliance Church as the addition insured. ____ City noises ordinance of 10:00 PM. ____ I hereby attest that the forgoing information is true and that should any information be found to be false or should any conduct by myself, participants or guests not be as described in the application; or should any applicable city, state or federal rules, regulations, codes, or laws be violated, said permit will be deemed null and void; and any activity associated with this permit will immediately cease. ____ I/user agree to indemnity, defend, and hold harmless the Sacramento Hmong Alliance Church members, staff, officials, and volunteers from all actions, liabilities, claims, damages to personal property, losses, costs, penalties, obligations, errors, or omissions that may be asserted or claimed by any person, firm, or entity arising of or in the connection with the event/activities on your application, whether or not there is concurrent passive or active negligence on the part of the Sacramento Hmong Alliance Church to its staff. ____ I agree to be financially responsible for any costs and damages to Sacramento Hmong Alliance Church property, costs associated with any public safety directly or indirectly a result of the event; costs of all attorney fees, costs of the provisions and/or false information on the applications; and cost exceeding the deposits and fees of the application already collected by the Sacramento Hmong Alliance Church or provisions related to the church regulations of use/rental of this facility. ____ I agree not to set table and/or eat up on the stage of the gym facility. ____ I have read the Sacramento Hmong Alliance Church’s Policies and Regulations and I am abiding by it. ____ I agree mopping the kitchen and dining floors after using it. ____ I agree to monitor the children while setting up the event. If there is any damage due to negligence, I am liable for the cost. Applicant Signature:_______________________________________________, Today’s Date:__________________________ RENTAL FEES: MEMBER ~ TSWVCUAB Security Deposit: ......................................... None NON-MEMBER ~ TSIS YOG TSWVCUAB Security Deposit: ...................... $250 per event Multipurpose Bldg. (gym): ........... $200 per day Multipurpose Bldg. (gym): ..........$500 per day Main Sanctuary: ...........................$100 per day Main Sanctuary: ...........................$200 per day Small Rooms: ...................................$50 per day Small Rooms: .................................$100 per day Reset Chairs in Gym: ................................. None Reset Chairs in Gym: .................................. $250 Cooking Facility: ........................................ None Cooking Facility: .............................$50 per day Sound System: ................................................ $50 Sound System: ............................................. $150 Trash: ...........................................$150 per event Trash: .......................................... $150 per event Total Fee: Deposit: Remaining Balance: $__________ $__________ $__________ Total Fee: Deposit: Remaining Balance: $_________ $_________ $_________ IMPORTANT NOTE: If your event is to be cancelled, the Church Governing Board should be notified 2 weeks in advance. Otherwise, $20.00 administrative fee will be assessed (not apply to church member). Mail Payment Refund To: (For Deposit & in case event Cancellation only) Make Check Payable To: (To be completed by Church Administrator) _______________________________________________ Address: ______________________________________ Refund amount: ____________________________ Check #: ___________________________________ ______________________________________ Refund Date:_______________________________ NOTE: There will be no cash refund. Payment type will be issue by check only. For Office Use Only Date received Application: _______________ If cancelled, date notified:___________ Receiver: ________________________________ Refund Amount: $__________________ Amount Received: _________________________ Authorized Signature: _________________ Check #: _________________________________ Today’s Date: _______________ Remaining Balance: $______________________ Sound Engineer: _______________________ Check One: Approved Disapproved Paid date: ____________________________