LOK SABHA SECRETARIAT (ADMINISTRATION BRANCH-I) PARLIAMENT HOUSE ANNEXE NEW DELHI-110 001. Dated the 2nd July, 2014. Ashadha 11, 1936 (Saka). No. 28390 CIRCULAR Subject: Regulation of attendance and punctuality. Attention is invited to Circular No. 27224 dated 10.02.2011 emphasising the need for observance of punctuality and office decorum. 2. Except in Branches where shift system of duty or different duty hours are observed due to exigency of work, the normal office hours in Lok Sabha Secretariat are from 10.00 a.m. to 6.00 p.m. with half-an-hour lunch break from 1.00 p.m. to 1.30 p.m. 3. It is the responsibility of supervisory officers at different levels to ensure that the officers and staff under their control follow the instructions strictly and observe punctuality scrupulously. Surprise inspections of the Branches from time to time by the Divisional Officers in the morning by 10.10 A.M. and after lunch time by 1.30 P.M. will have salutary effect. 4. Divisional Officers are requested to send their reports of surprise inspections to Administration Branch - I bringing out the cases of habitual late comers in the morning/after lunch time. , '~*I . "~.*14 (M.L.K RAJA) DEPUTY SECRETARY [F.No.40/12/2014/AN-I] To All Officers. All Branches. d:\my documenls\rules\punclualily\2014 punctuality.doc J.Q.ti§ABHA seCBETABIA I (AOMIN18TRA TION BRANCH·I) PARLIAMENT HOUSE ANNEXE NEW OELHI.110 001. Datedth,10'" February, 2011 Magha21, 1Q32(Slka). No. 27224 CIRCULAR SubJect: ReglJlation of attendance, punctuality and ·obeervanof of proper office decorum. It has been noticed that despIte repeated Instructlonl Illued from time to time emphasisIng the need for oblervance of punctuality' and oft1cedeoorum, .om. of the employees have been coming late to office and/or I.avlng offloe ,.rller thIn the scheduled time of departure. It hal al.o be.n reported that lome of the ,mpfoyet. refuseto ,It late wh.n liked to do 10 In the exlg.nel •• of offlc. work. Thl. amount, to Indiscipline and violatIon of Rule 3of the Lok Slbha SecretarIat (Conduot) Rul•• , 1&11. 2. It Is true that owing tei exlgenelll, offleers at varioul Itv.ll, may hive to lometlmes take work home. Occlilon, are allo there When OfftCtrtlttetf may be reqUIredto attend office early or stay beyond the prllcrlbld omoe houtl In certain wlg.ncltl. Such cates are generally taken note of but at the tame tfm., It II abloluttly necessary to ensure that the prescribed offIce hours of the Secretariat are Itrlctly adheredto b¥ all. 3. OffiCE HQURS 3.1 Except In Branches where shift system of duty or different duty houra are observeddue to exigency of work. the normal office hours In Lok Sabhl Stcretarlat Ire from 10.00 a.m. to 6.00 p.m. with half-an-hour lunch break from 1.00 p.m, to 1.30 p.m. 3.2 Every member of th.e .taff Is expected to be In hl./her "It during preecdbed ofOcehours. 10 mlnut.a' grace tIme may be allowed In respect of Irrlval time to coyer any utfforeseen cOI'I,tl"gencI88. Such late coming (withIn the grace time) mey be ce)'fYdoned unless It becomes I matterof frequent recurrence. 3.3 The lunch break must be strictly adhered to by all. 4. ATrENDANOg REGISTSR I 4.1 Every, Bran9h b1cludlng Reporters' Branch and Interpreters' Branch eh.U ll1alhtatn an Attendance Raul_ter. Every member of the 8taff [Incilldl'ng non~ii~iMrvl.or;v GazettedOfficers In the Branch(es)] shall enter his/her Initials olearly alo,ngYilth1hetfme .. of arrival. The register shall. be Inltlalad at the bottom by the Head of the Branch/Supervisory Officer (at the Branch level) and sent to Branch Officer 10 mlnut •• afterthe prescribed arrival time. After the attendance register Is Initialled by the Branch Officer,the same shall be sent to the concerned Divisional Officer at 10.16 a.m, A.ny personarriving thereafter shall record his/her fnlttals In the Divisional Offlcer', room. 4.2 DIvisional Officers should be very particular In scrutinising the Attendance Registers. 4.3 Before leaving the office, every member of the staff [Including non-,upervllory GazettedOfficers In the Branch(es)] shall enter his/her initials clearly along with the time of departure. 4.4 The attendance of the Itaff attached to the Chairmen of the Parflamentary Committees'wllf be controlled by the Olvilional Officers concerned, u"er ov&nll gUJdan"oe of respective Chairmen. 4.5 The a~end8noe of the staff attaohed to Officers will be controlled by the respectiveOfficers. If these OffIcers happen to be ab•• nt for more than one we.k, the staff attached to such officers w/ll report to the Officer In-charge of Admlnlltrltlon Branch-l, 5.1 The following abbreviatIons will be used by the Head of Branch/Supervl8ory Offloor(althe Branchl&vel.) to de~ote the reasons for non-attendance:- CH (1) (2) (3.) (4) Co,mpensatoryHoI/day CasualLeave . RestrIcted Hol.lday Abaent A* (5) Ear-nedleav~ C,mmuted L~8ve Comm.l (6,) (7) Cl RH El (a) ML PL SCL (11) EOL Mate'mUyLeave Plilteml,ty,L,ave (9) Specialellua,1 Leave (10) HatfPav lAave Emlll Ordlnary'Leave (12) stUdyLeave (13) leave N.otDue (14) Child Care Leave HPl SL lND eCl *(l'bls entry shoUld be ma(ll$ In penoll and when leave of any kind Is sanctIoned apPfoPAflt8abbreylatfon may be used]. ~ 6. LATE ATTENQANCt " I \l,..l 6.1 Half-a-day's casual. leave should b. d.blted to the casual leave account of the person for eaoh late attendance but late attendance upto an hour, but on not more th.n two occasions In a month, may be condonQd by the Supervisory Officer, at hie discretion, If this Is due to unavoidable realons. Suitable disciplinary action may be taken against the officIal concerned, If he/she Is taking leave without prfor permIssion except under compelling circumstances. 6.2 The case of an employee who leaves office early without permlSllon before the tlmo 'or 01081ngat offioe should alIa be treated like late attendanoe and half-a-day', casual leave should be debited to the·CL account for each of such early departu.re from office. 7. Q~SEBVANCg OF PRQPSR DECORUM 7.1 8moklhg In Parliament House Complex Is prohibited. 8. All Officers/staff are dIrected to 'ollow thele InstructIons and observe strict punctuality and 21180 office decorum. Any OffIcer/staff found violating theae Instructions will be liable to dlsclpUnary actIon. 9. IJlv/slonal Officers shall ensure that the Instructions contained In thIs Circular are complied with by the Officers/staff In letter and spirit. Failure In enforcing complfance of thes~ Instructfons wJlI be considered as a reflection on thl 8u-ptrvll'ory atilfltf&s of the Offloers concerned. 10. SupervIsory Officers are requested to bring thIs Circular to the notice of all Officers/staff, workIng under them, for strIct compliance. qLl ;d:NT SECRETARY [F.No.40/112011/AN-(] To All Officers. All Branches (AN-I Branch - 20 copies).