Canadian Ski Hall of Fame and Museum Le Temple de la renommée du ski canadien et Musée Minutes of the Annual General Meeting of The Canadian Ski Hall of Fame and Museum (CSHFM) August 8th, 2014 at 11:00 AM Board Room of Minogue Medical, 180 Peel St., Montreal Members in attendance were: Chris Edgell, Rod Gilmore, Peter Johnson, Grahame Aitken, Daniel Amadei, Peter Duncan, Louis-Philippe Michaud, Léliane Villeneuve, Danny Minogue, Steve Finestone, Rémi Cloutier, Joanne Heward, Jean Cloutier, Jane Chisholm, Donald Bissonnette, Peter Webster. On conference call: Marc Andre Paiement Dave Pym 1. Call to Order The Chair convened the Annual General Meeting of the members of the Canadian Ski Hall of Fame and Museum (CSHFM) at 11:00 AM. An Agenda was distributed and is evidenced by the following headings. 2. Multimedia Presentation A twenty minute presentation by Float 4 introduced by Mike Edgell demonstrated the potential use of interactive big screen technology in the context of a museum project. 3. Special General Meeting The AGM was temporarily suspended and the Special General Meeting officially started at 11:30 for the specific purpose of adopting the new By-Laws as a requirement of the transition to the Not-for-profit Corporations Act. It was moved by Léliane Villeneuve, chair of the governance committee, and seconded by Peter Webster that the articles of continuance pursuant to the Not for Profit Act as proposed by the governance committee and circulated to the members be adopted. The motion was passed unanimously. The Special General meeting was adjourned. A full set of minutes for the Special General meeting are available in a separate document. 4. Opening Remarks The Annual General meeting was reconvened. Chris Edgell, chair welcomed the attendees with a short introduction acknowledging the progress made with the re-launch of the CSHFM and the contributions of the board members to date. -1317, Chemin du Bord-du-Lac, Pointe-Claire, QC H9S 4L6 www.skimuseum.ca Le Temple de la renommée du ski canadien et Musée Canadian Ski Hall of Fame and Museum Chris Edgell paid tribute to Douglas Rae Grinnell, recently deceased, as an early contributor and ardent supporter of the Museum and Hall of fame. Tribute to Peter Duncan’s mother his greatest supporter and motivator was appreciated by those present but more so by her son. Finally all were invited to the memorial celebration for Peggy Johanssen Austin to be held at Mont Tremblant on Saturday August 9th. Jackrabbit’s daughter, Peter Austin’s wife , Peggy was well known and loved as an ambassador of skiing and outdoor life like her famous father. 5. Establish quorum Quorum was acknowledged. 6. Approval of minutes of prior year’s AGM Moved by Jean Cloutier and seconded by Peter Duncan the minutes the last AGM were unanimously approved. 7. Report by Nominating Committee and election of Board of Directors Chris Edgell proposed a slate of directors after explaining that the prior board was in agreement to reduce the numbers of directors to thirteen from twenty one. Last minute changes and Arnold Midgley’s decision to step back into an advisory capacity somewhat changed the composition of the slate. In the final analyst a slate of fourteen was proposed. No one else stood for nor were proposed as members of the board. The slate was proposed by Danny Minogue and seconded by Remi Cloutier. There being no opposition the new Board of Directors of the CSHFM consists of: President/Chair Treasurer Secretary Director, Fundraising Director, Legal Director, Hall of Fame Chris Edgell Jean Cloutier Grahame Aitken Louis-Philippe Michaud Don Bissonnette Peter Webster Executive Committee Chair Executive Committee member Executive Committee member Executive Committee member Executive Committee member Executive Committee member Directors at large Danny Minogue Mike DesBrisay Peter Duncan Marc-Andre Paiement Jane Chisholm Dave Pym Rémi Cloutier Stephen Finestone CSA/ASC Alberta Quebec Quebec Quebec CSA/ASC / BC Laurentian/Atlantic Ontario The list of eleven Committees and their sitting Chairs or those to be announced was proposed by Peter Duncan and seconded by Stephen Finestone. The list was unanimously approved. Reporting to the Executive Committee they are: Museum Collection / Design Fundraising Facilities tba Louis Philippe Michaud Danny Minogue Marc Andre Paiement Paul Dalbec -2- 317, Chemin du Bord-du-Lac, Pointe-Claire, QC H9S 4L6 www.skimuseum.ca Canadian Ski Hall of Fame and Museum Events and Promotion Public / Media Relations Technology / Communications Audit Finance / Accounting Translation / Secretarial Hall of Fame Steering and Selection Governance Le Temple de la renommée du ski canadien et Musée Jane Chisholm Peter Duncan Grahame Aitken tba Jean Cloutier Joanne Heward Peter Webster Jane Chisholm Léliane Villeneuve 8. Reports to the Annual General Meeting The reports to the Annual General Meeting conveniently convened by the new Board of Directors dealt with the following topics: 8.1. Financial Report and Approvals A motion presented by Jean Cloutier seconded by Grahame Aitken and unconditionally approved saw Amyot Gelinas SCPA named auditor for the CSHFM. The file will be handled by Christian Gelinas and Patrice Forget. Jean Cloutier made reference to the last distributed financial statement mentioning that the only recurring expenses are storage fees for the collection , and secretarial/administration. Daniel Amadei has been paid any outstanding fees. There remains some 55,000$ on hand in anticipation of further funding. The audited financial statements should be available for presentation to the BoD within the month. 8.2. Fundraising Louis Philippe Michaud noted that preliminary contact has been made with target national / international funding sources. The best case scenario would see a Patron Donator and an Active Sponsor on board in the near future creating credibility and leverage for further funding from participating and contributing sponsors / donors. Some thirty secondary & tertiary entities will be solicited from a list of two hundred. 8.3. Facilities and Negotiations with the municipality of Mont-Tremblant Marc Andre Paiement and Paul Dalbec spoke to the lease with the Municipality of Tremblant and reported that the negotiations were proceeding well with the city. A copy of the lease is currently being reviewed by the city lawyers. The Municipality is to provide a certificate of location. The Municipality would like clarification of any modification to the existing structure that might impact on the footprint to ensure conformity to existing by-laws. There was overall support for the Facilities committee and the work they were doing to finalize the terms and signing arrangement for the lease and to the negotiate the commencement of the payment of rent with the funding being in place and the start of the actual renovations to the building. The Facilities committee will provide a status update to the board at the scheduled September BoD meeting . 8.4. Museum Design -3317, Chemin du Bord-du-Lac, Pointe-Claire, QC H9S 4L6 www.skimuseum.ca Canadian Ski Hall of Fame and Museum Le Temple de la renommée du ski canadien et Musée Daniel Amadei noted that arriving at the eventual Museum design will be a difficult and complex adventure. It will not be sufficient to simply create a linear history of Skiing in Canada if the object is to engage visitor participation. A more novel and interactive approach will be necessary to attract visitors. He sees a story line similar to a novel with an educational underpinning. 8.5. Public Relations and Communications Peter Duncan, as PR chair and member of the Fundraising Team , warned that it is premature to make even the slightest allusion to potential patrons or sponsors. If pressed a statement along the lines that progress is proceeding , the task is in good hands, putting all the elements in place is complex, when there is news to share it will be shared. 9. Other Business The date of the next BoD meeting will be announced. 10. Adjournment The meeting was adjourned at 12:50. -4317, Chemin du Bord-du-Lac, Pointe-Claire, QC H9S 4L6 www.skimuseum.ca
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