Request for Proposal

REQUEST FOR QUALIFICATIONS (RFQ)
COMCAST DIGITAL MEDIA STUDIO AT WESST
RFQ RELEASED DATE: SEPTEMBER 1, 2014
RFQ CLOSE DATE: SEPTEMBER 30, 2014
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TABLE OF CONTENTS
1.
SUMMARY AND BACKGROUND ............................................................................................ 3
2.
PURPOSE OF THE RFQ ........................................................................................................ 4
3.
SUBMISSION GUIDELINES .................................................................................................... 4
4.
REQUEST FOR QUALIFICATIONS TIMELINE AND REVIEW ................................................. 4
5.
REMUNERATION AND RELATIONSHIP ................................................................................. 5
6.
QUALIFICATIONS ................................................................................................................. 5
7.
SUBMISSION / CONTACT INFORMATION ............................................................................. 7
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1. SUMMARY AND BACKGROUND
Mission: The mission of the WESST Enterprise Center (WEC) business incubator is to
attract early stage businesses with high-growth potential to Albuquerque’s federally
designated Pocket of Poverty as a means to growing sustainable companies and creating new
jobs.
Unique Attributes of the WEC:
• Physically located on a Superfund site in one of Albuquerque’s most underserved
neighborhoods
• Job creation targeted to low-moderate income populations
• Public-private partnership including EDA, State of New Mexico, City of Albuquerque
and the private sector
• First certified Local Economic Development Act (LEDA) project in Albuquerque
• “Seven Hottest Start-up Incubators” – cnnmoney.com, 2010
• Implementation of Best Practices in Business Incubation
• Co-working space targeted to armed services veterans
Innovative Attributes of the WEC:
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Digital media studio designed to spur new cluster development
Mixed used incubator co-located with a Women’s Business Center
Linked to 5 regional offices of WESST which promotes statewide networks
Provides member companies access to mentors, advisors and a network of entrepreneurs
Member companies have access to WESST’s microloan program and business
consultants co-located at the site
Management Team Attributes:
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WEC is an economic development project of the Women’s Economic Self-Sufficiency
Team (WESST), a 25-yr veteran in the delivery of small business assistance to women,
minorities and underserved individuals in New Mexico
Long-term management stability with diverse staff expertise in business incubation,
entrepreneurial training and development
Mentoring relationships with incubators in underserved markets, including Navajo
Technical University and rural Sandoval County, New Mexico
The WESST Enterprise Center (WEC) is a Best Practices Business Incubator, designated
as a mixed-use incubator. The WEC has many attributes to assist the development and
enhancement of both new and existing businesses. One attribute within the WEC is the
Comcast Digital Media Studio.
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Impact Filled by the Comcast Digital Media Studio
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Creation of new entrepreneurial clusters in Animation, Forensic Animation and Digital
Video Gaming
Digital Cinema and Video Production
Formal alliances with incubators serving Native American (Navajo Technical University
Church Rock Business Incubator in Gallup, NM) and rural entrepreneurs (Innovation to
Enterprise Incubator in Bernalillo, NM)
Targeted outreach to women and minority entrepreneurs
Targeted job creation for low and moderate income residents of Albuquerque
2. PURPOSE OF THE RFQ
The purpose of this RFQ is to hire a qualified individual that will guide the day-to-day
operations of the Comcast Digital Media Studio at WESST, both administrative as well as
technical. This individual will also create/maintain a portfolio of individuals with technical
expertise to produce the highest quality film, digital media and digital peripheral projects for
its clients/customers.
3. SUBMISSION GUIDELINES
WESST wishes to evaluate all responses equally. To ensure consideration for this Request
for Qualifications, your proposal include all of the following:
 Cover Letter
 Resume
 3 Professional References
 2 Personal References
 Narrative Writing Sample: “As Studio Manager, what will my first 90-day work plan
look like”?
4. REQUEST FOR QUALIFICATIONS TIMELINE AND REVIEW
Request for Qualifications Timeline:
All responses to this RFQ are due no later than 5pm MST September 30, 2014.
Evaluation of responses will be conducted from October 1, 2014 thru October 15, 2014. If
additional information or discussions are needed with any submitters during this one week
window, the submitter(s) will be notified appropriately. WESST will contact respondents;
respondents need not contact WESST.
Interviews will be held with the final candidates as soon as committee review is complete.
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Upon committee decision and notification, contract negotiations with the chosen submitter
will begin immediately.
Notifications to respondents who were not selected will be completed within 30 days after
contract award.
Review:
This independent contract will be for a period of one year from date of signing with
automatic renewal unless notified at least 30 day prior to the anniversary date.
Performance/status reviews will be held at 3 months and at 10 months from signing date so
as to strategize continuance.
5. REMUNERATION AND RELATIONSHIP
The relationship between WESST and the accepted respondent will be that of an independent
contractor. The title of this position will be Studio Manager.
WESST is offering a base remuneration of $25,000 annual base, plus, 18% commission from
profit generated with each project commenced and completed in the Comcast Digital Media
Studio at WESST. (Details discussed during interview) All performance payments will be
paid bi-weekly with the receipt of properly filed performance/project forms received by the
WESST Finance Office in a timely manner.
6. QUALIFICATIONS
Job Description for Studio Manager of the Comcast Digital Media Studio at
WESST
Job title
Studio Manager - Comcast Digital Media Studio at WESST
Position Description
The Studio manager will develop, oversee and maintain the equipment, business processes and
operations of the Comcast Digital Media Studio at WESST.
Major Areas of Responsibility
- Serve as the primary contact at WESST for clients wishing to use the studio
- Own and drive the Studio’s success (assist to define financial and other business goals,
track progress to the goals, and create & drive plans to increase performance to goals)
- Define and maintain a certification process for technical studio users
- Establish contractual arrangements with users to ensure that correct safety, insurance,
pricing, procedural, and other requirements are met for each studio project
- Manage the calendar for studio bookings
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Design and implement marketing and promotional strategies to achieve WESST’s
utilization and financial goals for the studio
Maintain and improve the contracting process, facility policies, maintenance
arrangements, etc. to grow the added value of the studio for our clients and for WESST
over time
Engage in the regional digital media development community to understand
opportunities, create alliances, build awareness for the Studio, support Albuquerque
economic development, and increase our value proposition
Primary Objectives
- Make the Comcast Digital Media a successful, self-funding, and growing business to
enable WESST to better incubate and grow businesses in New Mexico
- Enable digital media professionals to succeed and grow their businesses by providing a
high quality, efficient, and flexible facility
- Enable digital media novices, advertising agencies, and solo-preneurs to succeed and
grow their businesses by educating them on digital media production and facilitating the
assembly of the right team of experts to produce the results they need to succeed
Job Requirements
- Demonstrated skills as an independent self-starter and successful builder of a business;
must understand the basics of small business management including marketing, bookkeeping, insurance, managing expenses, etc.
- Excellent interpersonal skills; ability to deal with diverse team members and skill sets
(creative, technical, business…), to facilitate the creation of project teams and ensure
collaboration to bring a project idea to fruition
- Excellent personal organizational skills to facilitate multi-tasking: this individual will
need to “wear many hats” – tracking and driving many projects in different stages,
creating leads for the future, ensuring that the studio is being maintained, keeping a
critical mass of certified studio technical users, etc.
- Working knowledge of typical digital media production processes, roles, and equipment
sets. The Studio manager is not expected to act as producer, director, or in any technical
roles but must have a working knowledge of these roles and the ability to ensure
appropriate skills and personnel are assigned to make projects successful
- Excellent attention to business operations detail
Education and Experience
Education:
- Applicable Degrees / Certifications in one or more disciplines desired:
o Digital Media
o Digital Film Making
o Digital cinematography
o Film Making
o Related Disciplines
o Business
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o Business Management
- Applicable Coursework in one or more disciplines considered:
o Digital Media
o Digital Film Making
o Digital cinematography
o Film Making
o Related Disciplines
o Business
o Business Management
Experience
We desire at least two years of experience within one or more of the above disciplines.
Physical Demands
- The Studio Manager is expected to be “hands on” with the studio space and equipment.
He or she will assist as needed to demonstrate the studio, test equipment, reconfigure
areas, etc. Therefore, the person must be willing and able to work safely with ladders, lift
and move objects up to 40 pounds, crawl under work surfaces to check cable connections,
move portable light stands, help others with larger objects, etc. A more complete
delineation of physical requirements will be included in the final contract.
7. SUBMISSION / CONTACT INFORMATION
Respondents should submit their entry to the address below by September 30, 2014 at 5pm
MST. Submissions may also be sent via email to [email protected].
WESST Enterprise Center
609 Broadway Blvd.
Albuquerque, New Mexico 87102
Attention: Mr. Russell Combs, Managing Director, WEC
RE: Comcast Digital Media Studio, Studio Manager RFQ
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