Odisha Mining Corporation Limited

Odisha Mining Corporation Limited
(A GOLD CATEGORY STATE PSU)
TENDER CALL NOTICE NO. 193/OMC/S&M/2014
FOR IRON ORE
Sealed tenders are invited for sale of various grades of Iron Ore lying at Paradip Port Trust
Prohibited area, Paradip, (Odisha) with specifications, terms and conditions as detailed below. The
bidders are required to submit their sealed quotations on 28.02.2014 by 1:00 PM in the Tender
Drop Box in Sales & Marketing Section, OMC, Bhubaneswar. The sealed quotations are required to
be submitted in two separate sealed envelopes as Technical bid envelope and Price bid envelope in the
prescribed format.
1.
TECHNICAL BID ( Technical Bid Envelope)
The Technical Bid sealed envelope containing Technical Bid Format duly filled in along with the
following documents (signed legible/clear copies to be submitted)
i)
ii)
Memorandum and articles of Association of the Company or/and DIC Registration.
Copy of Sales Tax Registration Certificate (VAT/CST/TIN).
iii)
In case of trader, Valid Trading License of respective region from concerned Dy. Director
of Mines/Mining Officer for trading of Iron Ore.
Or
In case of end using plants (Sintering/Pelletisation Plants), the clearance/ consent of
State Pollution Control Board/ MOEF should be enclosed. (or else the bidder shall be
considered as a Trader).
iv)
IBM Registration Certificate under Rule 45 of MCDR (Amendment) 2011
v)
Tender Notice signed in each page (with seal) as token of acceptance of terms &
conditions.
EMD for requisite amount in shape of DD.(separate DD for each item quoted).
vi)
(All the bidders must submit above documents positively failing which the bid shall be
rejected)
(B)
Price Bid: Price bid sealed envelope shall comprise of the price quoted (item wise per WMT) by
the tenderer for each desired item only in the prescribed format.
The entire information including the technical bid and price bid should be type written. Any
deviation from the above in submission of bids, the same will be subject to rejection. Both the technical
bid and price bid will be opened in presence of the participants or their authorised representatives. The
schedule for opening of Technical & Price Bid is as follows:
Opening of Technical bid:
3.00 PM on 28.02.2014
Opening of price bid:
Subsequently after opening of Technical bid
Head Office: Post Box No.;34, Bhubaneswar-751001,India,Tel;0674-2393431,2395216,Fax:0674-2396889, 2391629, www. orissamining.com
Different grade Iron Ore
Item
Description of Material
No.
D. DAITARI REGION
A
Iron Ore Fines, (-10mm)
Grade: 62-60%Fe,
Basis:62%Fe
B
*
Quantity
(in MT)
Basic Grade Lumps 62% Fe
Basis:62%Fe
Earnest Money Deposit
11,570.510 WMT
±10% *
Rs. 8,68,900/- ( Rupees Eight lakh
Sixty Eight thousand Nine hundred)
only.
1432.310 WMT
±10% *
Rs. 2,50,700/- ( Rupees Two lakh Fifty
thousand Seven hundred) only.
In case of more quantity is found actually available, successful tenderer can be allowed
to lift the surplus quantity at the approved price subject to approval of OMC.
3.
ELIGIBILITY CRITERIA:
(a)
Sponge Iron Plant/Pig Iron plants/Steel Plants/Sintering / Pelletisation Plants..
(b)
Trader (for Iron Ore Fines i.e. item No. A only).
Iron Ore lessees are not allowed to participate in this tender.
3:
EARNEST MONEY DEPOSIT (EMD): The bidder has to deposit EMD in shape of DD for
each item grade of Iron Ore separately drawn on any Nationalized / Scheduled Bank
operating
at
Bhubaneswar
in
favour
of
OMC
Ltd.,
Bhubaneswar,
payable
at
Bhubaneswar. No interest shall be paid for EMD. EMD has to be submitted separately
for each item or grade Iron Ore along with the technical bid in order to facilitate
scrutiny and quick refund of EMD amount to the unsuccessful bidders. In the event, the
H1 bidder fails to lift the available quantity limiting to the tendered quantity or
minimum 90% of the allotted quantity (base quantity) against the above tender
participation, within the stipulated time in conformity with the tender norms, the EMD
deposited with OMC by the buyer will be forfeited. However, if the reason of non-lifting/
shortfall in lifting is found to be not attributable to the buyer, then OMC may decide to
refund the EMD. The bidder will put the seal of Company at the rear side of each DD
deposited towards EMD. In order to facilitate refund of EMD by hand to the unsuccessful
bidders on the date of opening of tender, the bidders may submit an authorization letter
through the bearer to take back the DD of unsuccessful bidder by hand, otherwise, the
EMD of unsuccessful bidders shall be refunded within 30 days after opening of tender by
post.
4:
VALIDITY OF OFFER. The bidders may keep their offer valid at least for 30 days from
the opening of tender.
5:
PLACE & MODE OF DELIVERY: Ex- plot of OMC Ltd. at Paradip port (Mechanical Iron
Ore Plot situated between idler No. 310-410 of 3AB Conveyor Line) situated within Port
Prohibited area. The buyer shall keep the seller indemnified for any liability which may
arise during the contract or thereafter on account of loading, transport and such other
matters as are thereto to their exercise.
As per “The Environment Protection Act - 2006” and guidelines, the buyer should
ensure that the loaded trucks are to be covered with tarpaulin during transport.
6.
CONSUMPTION: The End Use Plants buyer will consume Iron Ore in their own factory
& shall not dispose off or sale it to any other party. If this condition is contravened or
violated, the supply order will be liable to be cancelled at the discretion of OMC Ltd.
7:
DELIVERY PERIOD:
4 Months from the date of contract.
8:
SAMPLING & ANALYSIS: Sampling & Analysis shall be carried out by a reputed public
analyst. The report of public analyst will be binding on both buyer and seller. 50% of
the analysis charges will be borne by the buyer. The buyer may depute its
representative for supervision of sampling & analysis and stock of ore to be supplied to
the buyer to avoid any complicacy regarding quality and physical specification during
the process. The responsibility of OMC Ltd. ceases once the product is loaded in to the
carrier and no complaint in this regard shall be entertained.
9.
PRICE: The buyer has to quote the price per WMT (Wet metric tonne) on ex-plot Pardip
Port basis for each desired item (Clause–1) separately, including royalty, Wharfage
charges, weighment charges & service tax thereon in the Price Bid format i.e. the
buyer may quote price for one item or multiple items/all items. The price may be
offered on percent of Fe basis and actual price shall be calculated on pro-rata basis.
OMC management reserves the right to either accept the quoted price or canell the
same.. 50% analysis charges and other Govt. /Statutory duties will be charged extra.
The buyer has to arrange loading and transportation etc. of their own.
10:
PAYMENT TERMS: The buyer has to lift the material against deposit of 100% payment
in advance covering approximate cost of material plus sales tax, 50% analysis charges
and other expenses as mentioned in Price Clause No. 9 in shape of Demand Draft drawn
on any Nationalised /Scheduled Bank operating at Bhubaneswar in favour of OMC
Limited payable at Bhubaneswar.
The payment has to made at Head Office of OMC Ltd. at Bhubaneswar within 20 days
from the date of contract failing which the contract issued to the buyer shall be
cancelled and the EMD deposited by the buyer shall be forfeited without further
correspondence.
11.
SALES TAX: Sales Tax/VAT as applicable shall be charged extra. To avail concessional
rate of sales tax, required forms duly filled in shall be deposited in due time with OMC
without delay, failing which sales tax in full rate will be recovered from the buyer.
12:
WELFARE CESS: Instead of OMC paying Labour Welfare Cess to buyers of ore
separately, applicable labour welfare cess, as payable by OMC to the buyers of ore shall
be deducted from the sales invoice of each buyer.
The buyer shall deposit the cess duty with the welfare commission in due time and
produce documentary evidence in support of such payment to OMC Ltd., Bhubaneswar
every month. Any deviation to the above shall be liable for cancellation of the supply
order by OMC Ltd.
12.
WEIGHMENT: For the purpose of payment, Weighment as recorded in OMC’s
nominated weighbridge /Govt. weighbridge/weighbridge of Paradip Port Trust shall be
final.
13:
DISPUTE:
The decision of the Chairman cum Managing Director, OMC shall be final
on any dispute arising out of the above deal.
14:
SPECIAL CONDITION: The highest quoted price (H1) for different grade / type/ item
of ore received through this tender shall be scrutinized by OMC Ltd., as per prevailing
price of OMC Ltd. OMC reserves the right to accept or reject the highest quoted price
received through this tender for any grade/ type/item of ore tendered, if such price is
considered as not commensurate with the prevailing price of OMC Ltd. In case of more
quantity is found actually available, successful tenderer can be allowed to lift the
surplus quantity at the approved price subject to approval of OMC.
In case the eligible highest bidder is a new buyer to OMC, he will not have the
right to be enlisted as a regular buyer and allotment of the tendered quantity shall be
made subject to successful plant inspection. Successful Plant inspection includes
subsequent compliance and clarification, if necessary, relating to submission of
additional information/ documents to prove bonafideness and authenticity of the unit
apart from documents asked for prior to supply of Iron ore as successful H1 bidder. In
such case, if the compliance of the H1 bidder agency is not upto the satisfaction of
OMC, the supply of tender quantity of Iron ore to the said H1 bidder can not be made
and OMC Ltd. shall have the right to be free of its tender obligations and take further
suitable decision.
The buyer shall carry out loading and transporting of materials and comply
strictly with all provisions of Mines Act – 1952, Rules – 1955, Metalliferous Mines
Regulation – 1961, MMRD Act, Payment of wages (Mines Rules), Maternity benefit Act
of 1961, Industrial dispute Act – 1947, M.V. Act, Contract Labour (R&A) - 1970 etc. and
“other government / statutory regulations, decisions, recommendations prevailing and
applicable from time to time.
The buyers allotted ore /material, shall submit a true copy of the said contract
with signature in each page to AGM (S&M), OMC Ltd., Bhubaneswar prior to execution
of SO (Sales Order), as a token of acceptance of terms and conditions of contract.
Before delivery of material to the buyer, Shipment Office, OMC Ltd., Paradip shall
ensure the following:
a) Approval from port Authority (PPT) for lifting of cargo from Paradip Port to the
plant of the buyer.
b) Permission from DDM, JK Road for stock removal, transit pass and way bill.
15:
AUTHORISATION OF AGENTS / REPRESENTATIVES: For the bid submitted by
agent/representatives, the name of their principal is to be furnished along with a letter
of authority issued by the Principal authorizing the agent / representative to participate
on their behalf.
16.
TENDER PAPER. This Tender Notice along with Technical and Price Bid format is to be
downloaded from OMC website to file tender documents. No provision exists for sale of
Tender paper
17.
OMC Management reserves the right to defer/accept/discharge the part or whole of the
tender without assigning any reason thereof.
Addl. General Manager (S&M)
FORMAT FOR TECHNICAL BID
1.
Name of the Agency
:
2.
Address
:
Registered Office Address
Destination Address of material to be
dispatched
3. RTGS / Core Banking Details
(I)
In case the Customer wants refund of Commitment Amount/ EMD
through RTGS the following details may please be furnished.
a)
Name of the Bank
:
b)
Branch Code No.
:
c)
Account No. of the customer :
d)
IFSC Code of the Bank
(II)
The customer having account in State Bank of India/ Andhra Bank may
submit their Account No. and Branch Name and Code for transfer of funds through core
banking.
:
4. (a) Name of the Managing Director
of the bidder/agency
:
(b) Name of the Director(s) of the
bidder/ agency:
:
5.
Name of the Contact Person
:
Telephone No.
:
Mobile No.
:
Fax No.
:
E.Mail
:
6.
Details of Documents enclosed: (Signed legible/clear copies to be submitted)
i)
Memorandum and articles of Association of the Company or/and DIC Registration
ii)
Copy of Sales Tax Registration Certificate(VAT/CST/TIN)
iii)
Copy of valid Trading Licence of respective region from concerned Dy. Director of
Mines/Mining Officer for trading of Iron Ore.
iv)
In case of use in own plant the clearance/consent of Pollution Control Board/MOEF for
Sintering/ Palletisation Plants should be enclosed.
v)
IBM Registration Certificate under Rule 45 of MCDR (Amendment) 2011
v)
Tender Notice signed in each page (with seal) as token of acceptance of terms &
conditions.
(vi)
Details of Earnest Money Deposit (EMD) against desired item(s) as per table below:
Item
No.
a.
b.
*
Description of Material
Grade
(Cr2o3)
Iron Ore Fines,
(-10mm)
62-60%Fe,
Basis
(Cr2O3)
62%Fe
Basic Grade
Lumps 62% Fe
62%Fe
Quantity
(WMT)
Name of the
Bank
DD No.
& Date
Amount
(In Rs.)
11570.510
WMT ±10%*
1432.310
WMT±10%*
In case of more quantity is found actually available, successful tenderer can be allowed
to lift the surplus quantity at the approved price subject to approval of OMC.
(All the bidders must submit above documents positively, failing which the bid shall be
rejected).
I/We ……………………………………………… (Name of the Agency) have enclosed the Notice
(downloaded from website) duly signed by me as token of acceptance of the schedule, terms
and conditions. Further , we declare that we do not possess/own any iron ore lease.
Place
Date
Signature of the Agency
(Name / Designation of authorised
signatory with company’s seal/pad)
NB:
Format should be filled by typed written (except signature). Hand
written format will be summarily rejected.
FORMAT FOR PRICE BID
1:
Name of the Agency
:
2:
Address (with Pin code)
:
3.
Quoted Price (should be typed written)
Item
No.
*
Description of Material
Quoted Price (Rs./WMT)
( including royalty,
Wharfage charges,
weighment charges &
service tax thereon)
Quantity
(WMT)
Grade
(Cr2o3)
Basis
(Cr2O3)
a.
Iron Ore Fines,
(-10mm)
62-60%Fe,
62%Fe
11570.510 WMT
±10%*
b.
Basic Grade Lumps
62% Fe
62%Fe
1432.310
WMT±10%*
In case of more quantity is found actually available, successful tenderer can be allowed
to lift the surplus quantity at the approved price subject to approval of OMC.
Signature of the agency
(Name / Designation of authorized
signatory with company’s seal/pad)
NB: Format should be filled by typed written (except signature). Hand written
format will be
summarily rejected.

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