April 9, 2014 The Marshall County Commission met in regular session on Wednesday, April 9, 2014 at 10:00 a.m. in the Marshall County Commission Chambers. PRESENT WERE: James Hutcheson, Chairman William H. Stricklend, III, Dist. 1 Commissioner R.E. Martin, Dist. 2 Commissioner David Kelley, Dist. 3 Commissioner Tamey Hale, Dist. 4 Commissioner Shelly Fleisher, County Administrator Jennifer Lewis, Commission Clerk Bob Pirando, County Engineer Karen Young, Administrative Assistant Clint Maze, County Attorney Chairman Hutcheson called the meeting to order and asked Phillip Cody, Pastor The River Church of God, to deliver the invocation. He then asked Commissioner Bill Stricklend to lead the Pledge of Allegiance. CONSENT AGENDA A motion was made by Commissioner Martin, duly seconded by Commissioner Kelley, all members voting affirmatively and so carried to approve the consent agenda as read by Chairman Hutcheson. The consent agenda includes the minutes from the March 26, 2014 commission meeting and the claims docket for March 22, 2014 – April 7, 2014 in the amount of $831,338.05. APPROVE PROCLAMATION FOR APRIL AS SARCOIDOSIS AWARENESS MONTH A motion was made by Commissioner Stricklend, duly seconded by Commissioner Hale, all members voting affirmatively and so carried to approve April as Sarcoidosis Awareness Month. PROCLAMATION WHEREAS, once thought to be a rare disease, sarcoidosis is now known to affect people of all ages, races and genders; and WHEREAS, sarcoidosis is an inflammatory disease that can affect almost any organ in the body and causes heightened immunity, a condition that results in overreaction of the immune system, resulting in damage to the body’s own tissues; and WHEREAS, the classic feature of sarcoidosis is the formation of granulomas, microscopic clumps of inflammatory cells that group together, interfering with organ function; and WHEREAS, in the United States, sarcoidosis most commonly targets the lungs and lymph nodes, but can also affect the skin, eyes, liver, salivary glands, sinuses, kidneys, heart, the muscles and bones, the brain and nervous system; and WHEREAS, though the exact cause of sarcoidosis is not known, current research indicates that in individuals who are genetically susceptible to sarcoidosis, exposure to bacteria, viruses or chemicals might trigger the disease; and WHEREAS, while progress has been made in understanding the symptoms and better diagnosing the disease, there is still much to learn about sarcoidosis, but with increased research, the goal of discovering the cause, improving treatment and finding a cure is attainable: NOW, THEREFORE, I, James Hutcheson, Chairman of the Marshall County Commission and in such capacity, do hereby proclaim the month of April 2014, as SARCOIDOSIS AWARENESS MONTH in Marshall County, Alabama. April 9, 2014 APPROVE DIRECT SUPPORT PAYMENT TO BOAZ CHAMBER OF COMMERCE FOR FIRST ANNUAL “ALABAMA FARM & POULTRY EXPO” A motion was made by Commissioner Hale, duly seconded by Commissioner Kelley, all members voting affirmatively and so carried to approve direct support payment in the amount of $1,000 for First Annual “Alabama Farm & Poultry Expo”. This will be paid from contingency fund. EMA – APPROVE XEROX COPIER CONTRACT; $219.70 MONTHLY – 36 MONTH LEASE A motion was made by Commissioner Hale, duly seconded by Commissioner Kelley, all members voting affirmatively and so carried to approve Xerox copier contract in the amount of $219.70 monthly for a 36 month lease. JUVENILE PROBATION – APPROVE CONTRACT BETWEEN MARSHALL COUNTY COMMISSION AND YOUTH ADVOCATE PROGRAMS, INC. A motion was made by Commissioner Martin, duly seconded by Commissioner Stricklend, all members voting affirmatively and so carried to approve contract between Marshall County Commission and Youth Advocate Programs, Inc. This is a standard annual contract using funds from a DYS grant. APPROVE EMPLOYEE VEHICLE USE POLICY A motion was made by Commissioner Hale, duly seconded by Commissioner Kelley, all members voting affirmatively and so carried to approve employee vehicle use policy. VEHICLE USE POLICY Marshall County Commission provides employees holding certain positions a vehicle to perform business duties. The Elected Official may require an employee to commute in the county-provided vehicle due to the need for the employee to be available outside normal business hours or to have access to equipment on the vehicle/truck. It is the policy of the Marshall County Commission that county-provided vehicles are not to be used for personal purposes other than for commuting or de minimis personal use (such as a stop for a personal errand on the way between the work location and the employee’s home). Personal use of a vehicle is all use that is not for business related purposes. th Adopted this 9 day of April 2014 s./James Hutcheson__________ Chairman Signature APPROVE SELL, TRADE OR SCRAP OF FIXED ASSETS A motion was made by Commissioner Stricklend, duly seconded by Commissioner Martin, all members voting affirmatively and so carried to approve sell, trade or scrap of fixed assets. Surplus – 2007 Ford F150 – District 1 2005 Sterling Dump Truck – District 2 APPROVE BID INVITATION FOR PIER AT PARK 1 A motion was made by Commissioner Martin, duly seconded by Commissioner Kelley, with Commissioner Stricklend voting nay, Commissioner Hale voting nay and Chairman Hutcheson voting yay and so carried to approve bid invitation for T Pier at Park 1. APPROVE BID INVITATION FOR COVERED PICNIC PAVILION(S) FOR PARK 1 A motion was made by Commissioner Martin, duly seconded by Commissioner Hale, with Commissioner Stricklend voting nay and Commissioner Kelley voting yay and so carried to follow recommendation of County Engineer Pirando and approve the bid invitation for covered picnic pavilion(s) for Park 1. April 9, 2014 APPROVE RECORDS REQUEST FORM A motion was made by Commissioner Stricklend, duly seconded by Commissioner Martin, all members voting affirmatively and so carried to approve records request form. As calculated by the County Attorney, the charges for records research are tied to the lowest level of the pay scale in the commission office for the employee doing the research. The amount for research is $10/half hour and copies are $.25 per copy. APPROVE REQUIRING CONTRACTORS TO HAVE INSURANCE WHEN PERFORMING WORK FOR THE COUNTY A motion was made by Commissioner Stricklend, duly seconded by Commissioner Hale, with Commissioner Martin voting nay and Commissioner Kelly voting yay and so carried to approve all contractors performing work for the county have general liability insurance in the amount of one million dollars, workers compensation insurance, the appropriate business license and the ability to be bonded. ANNOUNCE PALS “DON’T DROP IN ON ALABAMA” DAY – APRIL 26, 2014 Chairman Hutcheson announced PALS “Don’t Drop in on Alabama” Day will be April 26, 2014 with a spring cleanup week being April 19-26, 2014. APPROVE VOLUNTEER FIRE DEPARTMENT AND RESCUE SQUADS PLANS AND PROCEDURES A motion was made by Commissioner Stricklend, duly seconded by Commissioner Kelley, all members voting affirmatively and so carried to approve Marshall County Fire Department and Rescue Squads Plans and Procedures for the Formation, Evaluation, Funding and Dissolution of Volunteer Fire Districts. APPROVE FIRE DISTRICTS FOR MARSHALL COUNTY FIRE & RESCUE SQUAD A motion was made by Commissioner Hale, duly seconded by Commissioner Stricklend, all members voting affirmatively to remove this item from the table. A motion was made by Commissioner Hale, duly seconded by Commissioner Martin, all members voting affirmatively and so carried to approve four (4) fire districts for Marshall County Fire & Rescue Squads. Georgia Mountain and Four C Volunteer Fire Departments for District 1. Hebron and Sweargin Volunteer Fire Departments for District 2. APPROVE BID FOR TRUCK A motion was made by Commissioner Stricklend, duly seconded by Commissioner Martin, all members voting affirmatively to remove this item from the table. A motion was made by Commissioner Stricklend, duly seconded by Commissioner Hale, all members voting affirmatively to follow recommendation of County Engineer Pirando and approve bid for 4WD truck to Gilbert & Baugh in the amount of $28,896. This is the third lowest bid. The lowest bid did not meet specifications. The second lowest was outside of the county. Commissioner Stricklend envoked the 3% preference for in-county and approved acceptance of Gilbert & Baugh bid for truck. ADJOURNMENT There being no further business; a motion was made by Commissioner Stricklend, duly seconded by Commissioner Hale and so carried to adjourn. MEETING ADJOURNED James Hutcheson, Chairman William H. Stricklend, District 1 Commissioner April 9, 2014 R.E. Martin, District 2 Commissioner David Kelley, District 3 Commissioner Tamey Hale, District 4 Commissioner
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