Minutes - City of Sullivan, Illinois

Q
REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SULLIVAN,
ILLINOIS, MONDAY, JUNE 23, 2014
1.
The City Council of the City of Sullivan, Illinois, met in regular session on
Monday, June 23, 2014, at 7: 00 p.m. in the City Council Chambers at the Sullivan City
Building, 2 West Harrison Street, Sullivan. The meeting was called to order by Mayor
Short. A roll call was taken, which showed the following members as present:
Commissioner Mike Mossman
present
Commissioner Mike Kirk
present
Commissioner Bill Hagen
present
Commissioner
Monty
LeCrone
present
Mayor Ann Short
present
2.
The minutes of the previous regular meeting held on June 9, 2014, were
presented by the City Clerk. A motion was made by Commissioner Hagen and seconded
by Commissioner Mossman that the foregoing minutes be approved as printed. Upon a
roll call being taken, the results were as follows:
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
yea
and the motion was declared carried.
Mayor Short
3.
noted
that
one
claim
left
was
off
the
claim
report.
An
amount of$ 97, 014.06 to Bartels Construction should be added to the TIF I Special Tax
by Mayor Short. A motion was made by
Commissioner Hagen and seconded by Commissioner LeCrone that the foregoing claims
be approved with the addition and that City Warrants be drawn in payment of the same.
Upon a roll call being taken, the results were as follows:
Allocation Fund. The
claims
were
read
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty LeCrone
Mayor Ann Short
yea
and the motion was declared carried.
Commissioner Mossman reported that Treasurer Myron Salmon is at the
4.
Illinois Municipal Treasurer' s Association conference, and he has recently been elected
to their Board of Directors.
Commissioner Mossman reported that the Civic Center will be closed for
5.
30t
while the carnival
during the week of June
is busy preparing for the
of July activities.
maintenance
Department
6.
is in town, and the Park
4th
Commissioner Mossman
noted
that
all
Commissioners
should have
received a budget document from Treasurer Salmon showing actual amounts compared to
budgeted amounts.
7.
Commissioner Kirk
reported
that B &
R Contracting out of Findlay has
begun masonry work on the welcome signs on the edge of town, which was quoted at a
price of$ 4067. 00. The lights are now working, and the wood portions of the signs will
need to be painted once the masonry work is finished.
8.
about an
Commissioner Hagen reported that several people have received letters
opportunity for
citizens
to
purchase
insurance
on water
lines. Those letters do
not come from the City of Sullivan, and Commissioner Hagen does not recommend
people
spending their money
on
the
water
line insurance.
9.
Commissioner Hagen reported that the work on the water tower passed
inspection.
10.
improved.
Commissioner Hagen reported that the water quality in town has
Maintenance work at the Water Treatment Plant recently caused some
discoloration of water in town.
11.
Commissioner LeCrone reported that Pay Estimate 7 has been received for
This will be the final pay request for the project
and will signify that the project is now completed. A motion was made by Commissioner
LeCrone and seconded by Commissioner Hagen to approve Pay Estimate 7 in the amount
the Monroe Street Storm Sewer Project.
10, 000. 00 to Walk
Excavating for the Monroe Street
roll call being taken, the results were as follows:
of$
Storm Sewer Project. Upon a
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
yea
and the motion was declared carried.
12.
regards
dirt
Commissioner Kirk reported that test samples have been received back in
to the
underground storage
removal will
be
required, and
tank issue in the alley
the storage tank
will
be
south of
Jefferson Street.
cut, scrubbed, and
No
filled. The
contractors are waiting for the State Fire Marshall to specify a date that the work can be
completed.
Once the tank issue is taken care of, the alley work can be completed by
Bartels Construction.
13.
Mayor Short explained that portions of the interest rebate from the Build
America Bonds
amounts were
were
to be
to be
allocated
set
to
aside
other
for the Water &
Sewer projects, and remaining
funds. With the change in the scope of the Water
Treatment Plant project, it has been proposed to allocate more of those funds to help with
the EPA loan payments.
A motion was made by Mayor Short and seconded by
Commissioner Mossman to allocate all receipts from 2013 forward from the Build
America Bond Interest Rebate to the Water &
Sewer EPA Loan payments. Upon a roll
call being taken, the results were as follows:
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
yea
and the motion was declared carried.
14.
The following Ordinance was presented:
ORDINANCE 14- 12
An Ordinance Amending Chapter 40 Zoning Code Division IV Sign Regulations by
Adding Thereto Section 40-4- 42 A-Frame Signs
Mayor Short explained that a hearing was held by the Planning Commission on
June 19, 2014, regarding the proposed change to the zoning code. The Planning
Commission recommended the passing of the ordinance with two suggestions. In Section
1 ( A) they recommended deleting" be reasonable, attractive, and promote pedestrian and
vitality" and substitute" meet the requirements of this ordinance." They also
retail
recommended deleting Section 1( L) entirely, believing that attachments to signs should
be
allowed so
long as
the
overall
dimensions
of
the
sign were within standards.
i
Mayor Short explained that if the Council were to follow the recommendations of
the Planning Commission and change the proposed ordinance, a new ordinance must be
rewritten and another hearing would have to be held before bringing it back to the
Council. A motion was made by Commissioner Hagen and seconded by Commissioner
LeCrone to waive the reading and accept the ordinance as submitted, and to not make the
two changes as recommended by the Planning Commission. Upon roll call being taken,
the results were as follows:
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
yea
and the motion was declared carried and the Ordinance adopted and the Mayor did sign
the same in open meeting and did direct the Clerk to record the same in full in the records
of the Council.
15.
The following Ordinance was presented:
ORDINANCE 14- 17
An Ordinance Annexing Certain Territory to the City of Sullivan, Moultrie County,
Illinois
Mayor Short explained that a petition has been filed by Zach Horn to annex
property on Eden Street. A motion was made by Commissioner Hagen and seconded by
Commissioner Kirk to waive the reading and accept the ordinance as submitted. Upon
roll call being taken, the results were as follows:
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
yea
and the motion was declared carried and the Ordinance adopted and the Mayor did sign
the same in open meeting and did direct the Clerk to record the same in full in the records
of the Council.
Mayor Short noted that Mr. Horn has also expressed interest in expanding a TIF
The City will have to check with the TIF consultants for
district to that property.
requirements for expanding a TIF district and to see if it would be economically feasible
to expand a TIF district or to create a new TIF district.
16.
The approval of a reciprocal reporting agreement between the City of
Sullivan, SCUD 300, Moultrie County Sheriff Department, and the States Attorney will
be tabled because an updated version of the agreement has not yet been forwarded to the
City attorney or to the Council.
17.
A motion was made by Commissioner Mossman and seconded by
Commissioner LeCrone to waive all fees and approve the raffle license applications for
the Ambucs, Operation Secret Santa, and the Sons of the American Legion Post 68.
Upon roll call being taken, the results were as follows:
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
and
the
motion was
declared
yea
carried.
18.
Mayor Short announced that 2013 payable 2014 projected real estate tax
increment amounts are in line with what has been received in past years.
19.
Mayor Short reported that notice was received from the City' s TIF
consultants that the Hydro- Gear contract has now expired after 16 years, which is when
TIF II was set to originally expire. TIF II has since been extended, and Hydro- Gear has
more
money left
on
the
contract
that
they
could
potentially
claim.
The Council agreed
that Hydro- Gear' s contract should be extended along with the new life of TIF II.
20.
SCED Executive Director Stepheny McMahon updated the Council on the
project. Many schools and businesses have been brought together
No Jobs Left Behind
to help define what skills are needed for jobs in manufacturing. Lake Land College could
become part of the group, and Ms. McMahon explained that a technical training center in
Sullivan
would
be
a goal.
Ms. McMahon also reported that she has been receiving calls
from new potential businesses that might want to locate to Sullivan.
Clerks note: Commissioner Hagen left the meeting at 7: 33 p.m. and returned at 7: 34 p.m.
21.
Mayor Short began discussion
on
the
employee
handbook.
She read the
14 bullet points that were addressed by the labor lawyer and explained why she agreed
the changes. It was reported by Mayor Short and confirmed by Assistant
with each of
Treasurer Sarah Simmons that there are no part time City employees that would cause
issues regarding health insurance
and
the Affordable Care Act. Employee ID cards were
discussed, and there was a consensus amongst the Council that the City should consider
issuing employee ID cards as in the past. Commissioner Mossman noted that Treasurer
Salmon currently writes employee evaluations, and each department should get back to
that
practice.
Clerk Johnson was instructed to get clean copies of the handbook to each
member of the Council before the next meeting so that it may be reviewed a final time
before passage.
Clerks note: Commissioner LeCrone left the meeting at 7: 55 p.m. and returned at 7: 56 p.m.
by Commissioner Hagen and seconded by
Commissioner Kirk that the minutes of the meeting be engrossed by the Clerk. Upon roll
call being taken, the results were as follows:
22.
A
motion
was
made
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
Monty
LeCrone
Mayor Ann Short
yea
yea
and the motion was declared carried.
A motion was made by Commissioner Mossman and seconded by
Commissioner Kirk that the meeting be adjourned. Upon roll call being taken, the results
23.
were as follows:
Commissioner Mike Mossman
yea
Commissioner Mike Kirk
yea
Commissioner Bill Hagen
yea
Commissioner
yea
Monty
LeCrone
Mayor Ann Short
yea
and the motion was declared carried and the meeting was adjourned at 8: 01 p.m.
Mayor Ann Short
Attest
Mon
e
Johnson,
City
Clerk

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