Draft Minutes - Richfield Township

4410 W Streetsboro Road
Richfield, Ohio 44286
MEETING HELD AT THE TOWNSHIP ADMINISTRATIVE OFFICES
(The Village’s brick building behind the Village Town Hall)
RICHFIELD TOWNSHIP BOARD OF TRUSTEES
THURSDAY, NOVEMBER 6, 2014
10:00 A.M.
Trustee Ms. Jankura began the Regular Trustee Meeting with the Pledge of Allegiance at 10:00 a.m.
followed by Roll Call taken by Township Administrator, Mrs. Mindy Remec.
Roll Call:
Janet Jankura – Chairperson
Jeff Shupe - Vice Chairperson
Robert Luther
Also in Attendance:
Mrs. Mindy Remec, Township Administrator
Ms. Laurie Pinney, Township Fiscal Officer
Chief Keith Morgan, Village of Richfield Police Department
Mr. Jeff Gorman, West Side Leader Publications,
Ms. Kristen Wevemeyer Goss, Richfield Times
Approval of Minutes:
October 16, 2014 Regular Meeting:
Dispensing with the reading of the minutes, Trustees Shupe and Luther had no corrections or
additions.
MOTION by: Mr. Shupe and seconded by Mr. Luther to approve the October 16, 2014 Regular
Meeting Minutes as presented.
FURTHER DISCUSSION: NONE
MOTION PASSED BY MAJORITY PRESENT: Jankura (abstain), Luther (yea), Shupe (yea)
October 23, 2014 Special Meeting Work Session:
Regular Meeting
Page 2
November 6, 2014
Dispensing with the reading of the minutes, Trustee Ms. Jankura had corrections there no other
corrections or additions provided from Trustees Shupe and Luther.
MOTION by: Ms. Jankura and seconded by Mr. Shupe to approve the October 23, 2014 Special
Meeting Work Session as corrected that states:
“Trustee Ms. Jankura began the meeting” And on page 2 that
“All in attendance understood the rationale for a design that would include multiple floors.” And that
Handwritten corrections were noted on the Minutes for October 23, 2014.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
October 31, 2014 Special Meeting:
MOTION by: Ms. Jankura and seconded by Mr. Shupe to approve the October 31, 2014 Special
Meeting as presented.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
Department Head Reports:
Police Report:
Chief Morgan distributed the monthly report and stated that there were 131 calls for service in
the Township and 1170 calls for service in the Village. The following hunting information was
provided:
Species
White-Tailed Deer: Archery
White-Tailed Deer: Antlerless
Deer Muzzleloader
White-Tailed Deer: Youth Gun
White-Tailed Deer: Gun
White-Tailed Deer: Muzzleloader
Opening Date
September 27,
2014
October 11, 2014
Closing Date
February 1, 2015
Daily Bag Limit
October 12, 2014
November 22,
2014
December 1, 2014
January 2, 2015
November 23,
2014
December 7, 2014
January 5, 2015
Refer to the Deer
Hunting Section
for details on
zone and bag
limits
Revere High School will be hosting a Veteran’s Day Breakfast & Ceremony on Tuesday,
November 11, 2014 at 9:15 a.m. All veterans are invited to attend and for reservations call
Revere High School at telephone number 330.523.3203.
Regular Meeting
Page 3
November 6, 2014
Fire Report:
There were 16 Township EMS calls for the month of October, 3 for Fire, 6 Mutual Aid Given
and 1 Mutual Aid Received. A grant was awarded through the State of Ohio Bureaus Worker’s
Compensation for a power-load system and power-cot. This system helps lift patients into the
rescue squads which are safer and more efficient for the patent and the firefighters. The amount
of the grant was in excess of $24K.
Fiscal Report:
None
Zoning:
Zoning Inspector, Ms. Pinney, stated that two (2) zoning certificates were issued in October
making the year to date activity twenty-seven (27). (4 new residences, 4 residential additions, 7
residential accessory buildings, 2 agricultural accessory buildings, 3 decks, 2 swimming pools
with fences and 5 fences)
An appeal of the Board of Zoning Appeals Case 596-14 Club MotorPlex was filed with the Court
of Common Pleas on March 27, 2014. All required documents have been provided and more
discussion on the matter with legal counsel will occur at a future date.
The Trustees have applied to the Board of Zoning Appeals for setback variances to construct a
government center at the service department site, 3038 Boston Mills Road. The hearing is
scheduled for Monday, November 17, 2014 and it is anticipated that the discussion will continue
to the December 15, 2014 BZA meeting.
The Board of Zoning Commission discussed composing a letter of response to the JEDD Board
regarding their proposals to amend the Light Industrial-Office regulations. The Board of
Trustees declined to take action on the matter stating that the change should be initiated by the
property owner.
The property at 3538 Medina Line Road that was issued an Unsafe Building Order is still
pending with no further action anticipated in the near future.
Vacant property on Boston Road is being used for commercial storage of equipment and
materials. The owner was contacted in 2013 but did not comply with removing the items. After
recurring requests from the residents in the area, additional letters were sent June and September
of this year with no compliance from the property owner. It is being suggested that the township
file injunctions to begin the process of legal enforcement to bring the property into compliance.
Park:
Trustee Mr. Luther stated that the soccer season is over for the year and the Park
Administrator, Chris Eastwood, is putting the park “to bed.” Local Boy Scouts have used
the park for their camp outs recently.
Regular Meeting
Page 4
November 6, 2014
Roads:
Trustee Mr. Luther and Administrator Mrs. Remec presented bids for the Wakefield
Run Boulevard Storm Sewer Repair. The scope of work involves repairing two pipe
joints in the right of way and affecting sanitary sewers from Medina and water lines from
Cleveland.
MOTION by: Mr. Luther and seconded by Mr. Shupe to approve in an amount not to exceed $1,000.00
to Haeberle Excavating Company, Inc. from General Funds for the Wakefield Run Boulevard
Stormwater Repair Project.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
Trustee Mr. Luther stated that approval was required to purchase a replacement water
pressure washer. Administrator Mrs. Remec stated that washer lost in the fire was
purchased in 1997 for approximately $2354 and a comparable unit costs $3099.
MOTION by: Mr. Luther and seconded by Ms. Jankura to approve the purchase of a water pressure
washer from Shearer Equipment in the amount of $2,754.00 from the General Funds Fire Replacement
Insurance Claim.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
Administration:
Administrator Mrs. Remec stated that the final lease documents were completed and
funds were available. Payments for the first truck and backhoe have been made. Upon
notification of the delivery for the Freightliner is received, payment will be made.
Fee schedules to review construction and architect contracts were received and
distributed to the Trustees. The engagement for legal services is for limited services that
can be modified in writing and confirmed by counsel in writing.
MOTION by: Mr. Luther and seconded by Ms. Jankura to approve Brouse McDowell in an amount not
to exceed $10,000.00 for legal services from the General Fund to advise the Township in connection
with the construction and financing of the new service and administration building (Township
Government Center Project) and with revising the existing Employee Handbook.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
Regular Meeting
Page 5
November 6, 2014
Administrator Mrs. Remec will be out of the office on Friday, November 7, 2014
attending the Ohio Township Administrators Network Forum.
Old Business:
None
New Business:
Discussion of upcoming holidays:
The Trustees discussed the actual days of the week the 2014 holidays fell. Fiscal Officer, Ms.
Pinney stated that the discussion was necessary now rather than later since it was necessary to
approve the time off in advance
MOTION by: Ms. Jankura and seconded by Mr. Luther to authorize additional time off as follows:
half day for Friday, November 26, 2014, Wednesday, December 24, 201r, Friday, December 26, 2014
and Friday, January 2, 2015.
FURTHER DISCUSSION:
MOTION PASSED UNANIMOUSLY: Jankura (yea), Luther (yea), Shupe (yea)
Discussion of Safety Services Contract:
Trustee Ms. Jankura asked Trustee Mr. Shupe for a status of the negotiations and discussions
with the Village regarding the police and fire contracts. Trustee Mr. Shupe stated “all the
Township needs to know is what was printed in the Richfield Times.” Trustee Ms. Jankura
tasked Trustee Mr. Shupe to schedule a meeting with the Village regarding the matter in order
to resolve before the end of the year.
Announcements:
None
Citizens Forum:
None
Regular Meeting
Page 6
November 6, 2014
Agenda Requests and Follow-Up Actions Items:
Meeting with Village regarding Safety Contracts.
Adjournment:
MOTION by: Ms. Jankura and seconded by Mr. Luther to adjourn at 10:50 a.m.
FURTHER DISCUSSION: NONE
MOTION PASSED UNANIMOUSLY
____________________________
Trustee
______________________________
Secretary

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