BOARD OF TRUSTEES JUNE 5, 2014 A regular

BOARD OF TRUSTEES
JUNE 5, 2014
A regular meeting of the Board of Trustees of the Village of Garden City in the
County of Nassau, New York, was held at the Village Hall, 351 Stewart Avenue in said
Village on June 5, 2014 at 8:00 p.m.
Present:
Mayor John J. Watras, Trustees Nicholas P. Episcopia, Dennis C.
Donnelly, Brian C. Daughney, John A. DeMaro, Robert A.
Bolebruch, Richard V. Silver and Theresa A. Trouvé.
Also Present: Ralph V. Suozzi, Village Administrator
Brian S. Ridgway, Village Clerk
James E. Olivo, Village Auditor
Robert J. Mangan, Director of Public Works,
Michael D. Filippon, Superintendent, Building Department
Kevin E. Ocker, Chairman, Board of Commissioners of Cultural and
Recreational Affairs
Kenneth O. Jackson, Chairman, Board of Police Commissioners
William K. Castoro, Chief, Garden City Fire Department
Peter A. Bee, Bee Ready Fishbein Hatter & Donovan, LLP
Attendance:
Approximately 35
The Clerk reported that due notice of this meeting had been served on each member
of the Board.
Mayor Watras stated that the first item on the agenda is a request from First Assistant
Chief Joseph R. Nadolny of the Garden City Fire Department for the approval of one Garden
City Volunteer Firefighter, Mr. Matthew DeMarco, 4 Birch Lane. The Volunteer Fire
Department formally accepted him into their Department at its June 2014 monthly meeting.
On motion of Trustee Daughney and unanimously carried, Mr. Matthew DeMarco
was approved by the Village Board of Trustees to be a Volunteer Firefighter for the Garden
City Fire Department.
Mayor Watras stated that the next item on the agenda was the approval of the minutes
of the last meeting of the Board of Trustees.
The minutes of the regular meeting held on May 15, 2014 were reviewed, and on
motion of Trustee Bolebruch were approved as presented.
Trustee Donnelly requested that Item #4 (Public Works - Ellis Hall Environmental
Consultant - $58,100), Item #9 (Award of Bid - Street Lighting Maintenance - 2014), Item
#15 (Award of Bid - Electronic Parking Ticket Solution and Implementation) and Item #20
(Renewal of Formal Bid - Cold Water Meters) be removed for discussion.
NEW BUSINESS
CONSENT CALENDAR
FINANCE
1. Payment of Invoice - Cullen and Dykman- Legal Services - Village Court and
General Transition Work. Requested authorization to pay the claim of Cullen and Dykman,
100 Quentin Roosevelt Boulevard, Garden City, New York, for professional services in the
amount of $14,482.90. This billing reflects work done during the month of April, 2014 with
respect to legal services for Village Court and General Transition Work.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
2. Transfer of Funds. Requested authorization to transfer funds as follows:
(a) $9,600 from Account A1680.4540 - Central Data Processing - Maintenance of
Software, to Account A1680.1010 - Central Data Processing - Regular, due to mandatory cut,
this one person department was underbudgeted.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(b) $300 from Account A1620.4490 - Building - Gas and Oil, to Account No.
A1440.4010 - Engineering - Materials and Supplies, required for additional printer supplies.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(c) $500 from Account A1620.4030 - Building - Maintenance of Plant, to Account
No. A1440.4020 Engineering - Maintenance of Equipment, due to the additional
maintenance of equipment.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(d) $16,802 from Account A1990.4000 - Contingent, to Account A1420.4340 - Law
Retainer. Board mandated the reduction of account during 2013/14 budget process, but did
not act to reduce the contracted Counsel’s fees until changing firms in February, leaving the
account short.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(e) $1,130 from Account A1990.4000 - Contingent to Account A1420.4360 - Law Labor Retainer, due to the Board’s engagement of new Counsel delayed by study and
process, where fee was budgeted based on mandated reduction.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(f) $40,000 from Account A1440.1010 - Engineering - Regular, to Account
A5110.1010 - Street Administration - Regular, due to Village Yard weekend watchmen not
being budgeted in 2013/14.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(g) $26,650 from Account F8320.1010 - Source of Supply, Power and Pump Regular, to Account F8310.1010 - Water Administration - Regular, due to payment of
incentive to Water and Sewer Servicer General Supervisor.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(h) $26,000 from Account F8330.1010 - Purification - Regular, to Account
F8340.1010 - Transmission and Distribution - Regular, due to payment of incentive for prior
time accumulated for Water Meter Installer.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(i) $15,510 from Account A8160.1010 - Refuse and Garbage - Regular, to Account
A8189.1010 - Recycling - Regular, since a Sanitation worker had worked in Recycling to
offset a long-term injury.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(j) $12,000 from Account A1990.4000 - Contingent, to Account A1620.4030 Building - Maintenance of Plant, for electrical modifications to the air conditioning system.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(k) $753 from Account A8140.1010 - Storm Sewers - Regular, to Account
A8189.1020 - Recycling - Overtime, for additional overtime to cover longer pickups when
only one truck was available.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(l) $3,500 from Account A1440.1010 - Engineering - Regular, to Account
A5110.1020 - Street Maintenance - Overtime, due to additional overtime for Street
emergencies.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(m) $20,000 from Account A1990.4000 - Contingent, to Account A8160.4230 Refuse and Garbage - County and Town Services, for additional funds required to repair
sanitation trucks, as the fleet is aging and the replacement of trucks has been extended.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(n) $8,000 from Account A1990.4000 - Contingent, to Account A5110.4010 - Street
Maintenance - Materials and Supplies, for additional maintenance and asphalt for potholes,
street damage and crack sealing.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(o) $10,000 from Account A1990.4000 - Contingent, to Account A5110.4020 Street Maintenance - Maintenance of Equipment, due to additional maintenance of trucks as
a result of sever winter activities.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(p) $10,000 from Account A1990.4000 - Contingent, to Account A8160.4020 Refuse and Garbage - Maintenance of Equipment, for additional maintenance of the
sanitation fleet.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(q) $5,000 from Account A1990.4000 - Contingent, to Account A1640.4010 Central Garage - Maintenance Materials and Supplies, for additional supplies and drug
testing.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(r) $10,000 from Account A1990.4000 - Contingent, to Account A1640.4020 Central Garage - Maintenance of Equipment, for additional repairs to equipment due to the
winter weather.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(s) $5,000 from Account A1990.4000 - Contingent, to Account A1640.4060 Central Garage - Electricity, due to excessive electrical bills since more power was used
during the winter as the result of overtime and building use during snowstorms.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(t) $6 from Account A5182.4280 - Street Lighting - Uniforms, to Account
A8120.4010 - Sanitary Sewers - Materials and Supplies, for additional supplies.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(u) $1,165 from Account A8170.4010 - Street Cleaning - Materials and Supplies, to
Account A8189.4020 - Recycling - Maintenance of Equipment, for additional repairs.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(v) $450 from Account A8160.4020 - Refuse and Garbage - Maintenance of
Equipment, to Account A8189.4020 - Recycling - Maintenance of Equipment, for parts to
repair Vehicle #209.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(w) $3,480 from Account A3410.4120 - Fire - Travel and Training, to Account
A3410.2000 - Fire - Equipment, for Thermal Imaging Camera for Rescue 146.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(x) $16,306 from Account A3410.4120 - Fire - Travel and Training, to Account
A3410.2000 - Fire - Equipment, for the purchase of two Scott self-contained breathing
apparatus with spare cylinder.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(y) $11,030 from Account A7140.4500 - Recreation - Water, to Account
A7110.4500 - Parks - Water, since the Parks Department did not have a segregated water
consumption account, this correction should be made for accounting consistency.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(z) $12,500 from Account A1990.4000 - Contingent, to Account A7140.1070 Recreation - Operational Staff, due to an unexpected increase in minimum wages and extra
staffing required to cover programming.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(aa) $43,600 from Account A1990.4000 - Contingent, to Account A7110.1010 Parks - Regular, to fund two unbudgeted employees.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(bb) $4,150 from Account A1990.4000 - Contingent, to Account A5182.4460 Street Lighting - Contractual Services, for additional emergency directional drilling in
Parking Field 11 on Birch Lane and Wetherill Road.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(cc) $10,300 from Account A1930.4000 - Judgements and Claims, to Account
A5110.4010 - Street Maintenance - Materials and Supplies, for additional road repair due to
the severe winter.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(dd) $3,960 from Account A1930.4000 - Judgements and Claims, to Account
A8170.4020 - Street Cleaning - Maintenance of Equipment, for additional repairs to
sweepers.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(ee) $3,600 from Account A1930.4000 - Judgements and Claims, to Account
A8170.4490 - Street Cleaning - Gas and Oil, for additional sweeping and leaf removal.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(ff) $1,500 from Account A8120.4030 - Sanitary Sewer - Maintenance of Plant and
$1,400 from Account A8120.4490 - Sanitary Sewers - Gas and Oil, to Account A8189.4020 Recycling - Maintenance of Equipment, for additional repairs to recycling trucks.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(gg) $130 from Account A8120.4020 - Sanitary Sewer - Maintenance of Equipment,
to Account A8140.4010 - Storm Sewers -Materials and Supplies, for additional storm basin
installation.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(hh) $36 from Account A8120.4500 - Sanitary Sewers - Water, to Account
A8189.4010 - Recycling - Materials and Supplies, for additional recycling containers that
were distributed.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(ii) $500 from Account A5110.4490 - Street Maintenance - Gas and Oil and $2,000
from Account A8120.4060 - Sanitary Sewers - Electricity, to Account A1440.4490 Engineering - Gas and Oil, as vehicles were charged to an incorrect account.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(jj) $465 from Account A5142.4460 - Snow Removal - Contractual Services, to
Account A8189.4490 - Recycling - Gas and Oil, for additional gas and oil used.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(kk) $330 from Account A8120.4020 - Sanitary Sewers - Maintenance of
Equipment, to Account A1440.4020 - Engineering - Maintenance of Equipment, for
additional supplies needed.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(ll) $3,000 from Account A3410.4080 - Fire - Telephone, $2,000 from Account
A3410.4010 - Fire Materials and Supplies and $10,000 from Account A3410.4020 - Fire Maintenance of Equipment, to Account A3410.2000 - Fire - Equipment, for the purchase of
a Utility Task Vehicle (UTV) and related equipment.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
(mm) $140 from Account A5182.4460 - Street Lighting - Contractual Services, to
Account A5142.4020 - Snow Removal - Maintenance of Equipment, for additional repairs
to vehicles.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved and the Treasurer was authorized to make the necessary
transfer of funds.
POLICE
1. Sick Leave - Three Employees. Requested authorization to pay Detective
Sergeant James Bartkowski, Detective Angelo Barone and Police Officer Michael Punch
through July 17, 2014 or such earlier date as they may be able to return to duty as determined
by the Village medical advisor and pursuant to the provisions of the contract between the
Incorporated Village of Garden City and the Police Benevolent Association, which became
effective June 1, 2009.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
2. Attendance at “Law Enforcement Responses to Adolescent Girls” Program.
Requested authorization for Police Officers Steve Roumeliotis and Keith Wehr, Police
Department, to attend the “Law Enforcement Responses to Adolescent Girls” Program at
Monroe Community College, scheduled for June 23-24, 2014 in Rochester, New York, at
an approximate cost of $600. There is no cost for this two day training, sponsored by the
Office of Juvenile Justice and Delinquency Prevention, Office of Justice Programs, United
States Department of Justice and the International Association of Chiefs of Police, but due
to the travel time involved, an overnight stay is involved. Funds are available in Account
OA.3120.4120.
On motion of Trustee DeMaro and unanimously carried, Police Officers Steve
Roumeliotis and Keith Wehr of the Police Department were authorized to attend the
aforesaid conference and to be reimbursed for such expenses as they may incur in connection
therewith.
FIRE
Sick Leave - Christopher VanManen. Requested authorization to pay Firefighter
Christopher VanManen through July 17, 2014 or such earlier date as he may be able to return
to duty as determined by the Village medical advisor and pursuant to the provisions of the
contract between the Incorporated Village of Garden City and the Professional Fire Fighters
Association, which became effective June 1, 2004.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
RECREATION
Sick Leave - Two Employees. Requested authorization to pay Michael Fiesel, Tree
Pruner, Parks Department and Daniel Garaguso, Labor Supervisor, Parks Department
through July 17, 2014 or such earlier date as they may be able to return to duty as determined
by the Village medical advisor and pursuant to the provisions of the contract between the
Incorporated Village of Garden City and the Civil Service Employees' Association, which
became effective June 1, 2010.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
PUBLIC WORKS
1. Sick Leave - Joseph Brusack. Requested authorization to pay Joseph Brusack,
Assistant Motor Repair Supervisor, Shop Department, through June 19, 2014 or such earlier
date as he may be able to return to duty as determined by the Village medical advisor and
pursuant to the provisions of the contract between the Incorporated Village of Garden City
and the Civil Service Employees' Association, which became effective June 1, 2010.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
2. Renewal of Professional Services Contract - Drug and Alcohol Testing - Tri-State
Transportation. Requested authorization to renew the professional services contract with TriState Transportation, 6 Cherry Lane, Setauket, New York, in the amount of $16,000, for
Phase II of the testing for compliance with the Federal Department of Transportation
Commercial Driver’s License (CDL) requirements and the non-CDL employees as required
by the CSEA contract. Funds are available in the Operating Budget Accounts
OA.7140.4010, OA.1640.4010, OA.8310.4010 and OA7110.4461.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
3. Payment of Invoice - Survey of Cherry Valley Properties - Parcel A and Parcel B Bladykas & Panetta, PC. Requested authorization to pay the invoice of Bladykas & Panetta,
PC, Land Surveying, Planning & Engineering, 23 Spring Street, Oyster Bay, New York, for
the survey that they prepared for the Cherry Valley Properties - Parcel A and Parcel B, in the
amount of $5,800. Funds are available in Account OA.1440.4460.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
AWARD OF BIDS
1. Directional Drilling - Various Locations. Reported that a tabulation of bids had
been circulated to each member of the Board for Directional Drilling at Various Locations
within the Village and recommended that the bid be awarded to Island Cable Co., 562 Grant
Avenue, Collingswood, New Jersey, low bidder, for a total cost of $37,100. He added that
specification pickups reached a total of five companies and three bids were received. A
Notice to Bidders was sent to Bove Industries, CDL Underground Specialists Inc., McGraw
Hill Information Systems and Reed Construction Data.
On motion of Trustee DeMaro the following resolution was offered:
RESOLUTION NO. 99-2014
RESOLVED, that the proposal of Island Cable Co., 562 Grant Avenue,
Collingswood, New Jersey, at a cost of $37,100, be and the same hereby is accepted, this
being the lowest and best bid received.
FURTHER RESOLVED, that the Mayor and Clerk be and they hereby are authorized
on behalf of the Village to execute a contract with Island Cable Co., for this work, pursuant
to the terms and conditions set forth in the request for bids and in the proposal submitted by
said Company, the form of contract to be approved by Village Counsel; and
FURTHER RESOLVED, that all other bids be rejected.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
2. Requisition No. 14-1, Dated June 5, 2014, Purchase of Materials for the Public
Works Department.
Steel Items. Recommended the purchase of assorted steel items, as specified, from
Sims Steel Corp., 650 Muncy Avenue, Lindenhurst, New York, overall low bidder, for an
amount not to exceed $28,273. A total of six invitations to bid were sent and three bids were
received. A Notice to Bidders was sent to Eagle Steel Co., Angle Iron Works and Bid
Reporter.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
Leaf Picker Parts. Recommended the purchase of assorted parts for Leaf Picker
Tarco Model TTL-1 and ODB Model SCL-800-TM, as specified, from ODB, 5118 Glen
Alden Drive, Richmond, Virginia, overall low bidder and only complete bidder, at an amount
not to exceed $25,000. A total of fifteen invitations to bid were sent and three bids were
received. A Notice to Bidders was sent to Cypress Landscaping Inc., Gannon Municipal,
Trius Inc., Coleman Tool Manufacturing Corp., Branca Brothers Equipment Corp., Vasso
Waste Systems, Seeley Equipment and Supply, Corts Truck Equipment, Inc., Sam Allen’s
Modern Machinery, Long Island Sanitation Equipment Co. and Bid Reporter.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
1½" Crushed Stone. Recommended the purchase of (five hundred) 500 tons, more
or less, of 1½" crushed stone, or Village approved equal, from Long Island Sound Transport,
Inc., d/b/a A & R Materials, 72 Union Avenue, Ronkonkoma, New York, low bidder, at an
amount not to exceed $15,500. A total of thirty-two invitations to bid were sent and ten bids
were received. A Notice to Bidders was sent to Atlas Concrete Batching Corp., Islip
Business Corp., Oyster Bay Sand and Gravel, Guillo Construction Corp., American Sand and
Gravel, Nicolia Ready Mix Inc., Empire Sand and Stone Corp., J & M Ready Mix Products
Inc., Nassau Ready Mix Corp., South Shore Ready Mix Corp., Commercial Concrete Corp.,
Cross Ready Mix Inc., Empire Asphalt LLC, Stasi Brothers Asphalt, J & K Trucking, L.I.
Quarry, East Coast Mines, Waste Management of New York, Custom Golf Materials Inc.,
Sun Valley Trucking and Bid Reporter.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
Concrete Ready Mix. Recommended the purchase of (three hundred) 300 cubic
yards, more or less, of concrete ready mix, or Village approved equal, from Universal Ready
Mix Inc., 197 Atlantic Avenue, Garden City Park, New York, low bidder at an amount not
to exceed $25,872. A total of thirty-two invitations to bid were sent and five bids were
received. A Notice to Bidders was sent to Pioneer Mason Material, Atlas Concrete Batching
Corp., Islip Business Corp., Oyster Bay Sand & Gravel, Guillo Construction Corp., American
Sand & Gravel, Nicolia Ready Mix, Inc., Empire Sand & Stone Corp., J&M Ready Mix
Products Inc., Nassau Ready Mix Corp., South Shore Ready Mix Inc., Commercial Concrete
Corp., Cross Ready Mix Inc., Empire Asphalt LLC, Stasi Brothers Asphalt, J&K Trucking,
L.I. Quarry, East Coast Mines, Waste Management of New York, Custom Golf Materials
Inc., Sun Valley Trucking, Custom Golf, Soil Solutions Inc., and Bid Reporter.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
Aluminum and Wood Street Light Poles, Luminaires and Accessories. (a)
Recommend the purchase of Item No. 1 fifty (50) Cree XSP2 LED Light Fixtures, or Village
approved equal, on an “as needed basis”, from Best Led Group, 1300 Veterans Highway,
Suite 150, Hauppauge, New York, low bidder, and Item No. 2 fifty (50) Sensity Retrofit LED
Kits, or Village approved equal, on an “as needed basis”, from Best Led Group, 1300
Veterans Highway, Suite 150, Hauppauge, New York, only bidder, for a subtotal award of
$41,300.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
(b) Recommend the purchase of Item No. 7 one (1) SLH 100 WHPS Hamlet Sentry
Post Top Luminaire, Item No. 10 four (4) Magniflood BCS-150 HPS-120 MT-Type III
green-no photo receptacles, Item No. 11 four (4) Magniflood BCS-250 HPS 120 MT-Type
III green-no photo receptacles, Item No. 14 one (1) 100W HPS Sentry Central Park post top,
Item No. 31, one (1) 26–7" Bishops Crook Single Arm Pole,Item No. 65 five (5) Magniflood
banner brackets for Bishop Crook poles, or Village approved equal, on an “as needed basis”,
only bidder and Item No. 25 two (2) 10' M.H. Sentry fluted aluminum poles (SAL-4H-F),
low bidder or Village approved equal, on an “as needed basis”, from Magniflood Inc., 7200
New Horizons Boulevard, North Amityville, New York, for a subtotal award of $12,290.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
(c) Recommend the purchase of Item No. 15 one (1) 10' M.H. round pedestal post
top matte black aluminum pole, Item No. 16 thirty (30) 12' M.H. direct burial post top matte
black aluminum pole, Item No. 17 one (1) 20' M.H. direct burial aluminum street light pole
w/4' single arm, Item No. 18 four (4) 20' M.H. direct burial aluminum street light pole w/6'
twin arm, Item No. 19 twelve (12) 20' M.H. base mount aluminum street light pole w/6' twin
arm, Item No. 20 eight (8) 20' M.H. base mount aluminum street light pole w/6' arm, Item
No. 21 four (4) 25' M.H. base mount aluminum street light pole w/6' arm, Item No. 22 two
(2) 25' M.H. base mount aluminum street light pole w/6' twin arm, Item No. 23 two (2) 25'
M.H. direct burial aluminum street light pole w/6' arm, Item No. 24 one (1) 20' M.H. tri-base
aluminum post street light top pole, Item No. 26 one (1) 10' M.H. Sentry fluted aluminum
pole (SAL-B), Item No. 32 one (1) 27'-6" M.H. base mount aluminum street light pole w/8'
single arm, Item No. 33 one (1) 27'-6" M.H. base mount aluminum street light pole w/6'
single arm, Item No. 34 one (1) 27'-6" M.H. base mount aluminum street light pole w/8' twin
arm, Item No. 35 two (2) 27'-6" M.H. base mount aluminum street light pole w/6' twin arm,
Item No. 39 six (6) transformer bases 17-H w/hinged covers, Item No. 40 one (1) transformer
base 20-TB117H w/hinged cover, Item No. 41 one-hundred (100) Phillips LU 150 HPS
Lamps, Item No. 42 one hundred (100) Phillips LU 100 HPS lamps, Item No. 43 one
hundred (100) Phillips LU 250 HPS Lamps, Item No. 44 twelve (12) Mulberry photocells
and brackets, Item No. 45 fifty (50) Sun-Tech Sunrise Technologies, Inc., Photo Controls,
Item No. 47 two thousand (2,000) feet #10 XLP-USE cu. wire stranded (black), Item No. 48
two thousand (2,000) L.F. #10 XLP-USE cu. wire-stranded 500' reel green, Item No. 49 three
hundred (300) L.F. #8 bare copper wire, Item No. 50 two hundred (200) LF, 1¼" diameter
schedule 80 PVC electrical conduit, Item No. 51 three thousand (3,000) 1½" diameter
schedule 80 PVC electrical conduit, Item No. 52 one hundred (100) LF 2" diameter schedule
80 PVC electrical conduit, Item No. 53 one hundred (100) 1½ galvanized steel conduit, Item
No. 54 ten (10) 8'x½" diameter ground rod w/connector, Item No. 56 one hundred (100)
Bussman in-line fuses 10 amps, Item; No. 57 one hundred (100) Bussman in-line fuses 20
amps, Item No. 58 one hundred (100) Bussman in-line fuses 30 amps, Item No. 59 twenty
(20) Bussman in-line fuses 35 amps, Item No. 60 one hundred (100) #10 Bussman fuse
holder #HEB-AA, Item No. 61 one hundred (100) Bussman #6 fuse holders and Item No. 63
twelve (12) Pencil HDPE buried enclosure, low bidder or Village approved equal, on an “as
needed basis”, from Kelly and Hayes Electrical Supply of Long Island, Inc., 66 Southern
Boulevard, Nesconset, New York, low bidder for a subtotal award of $51,873.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
(d) Recommend the purchase of Item No. 46 thirty thousand (30,000) #6 XLP-USE
cubic feet wire (3x500') black, white or green, or Village approved equal, on an “as needed
basis” from Champion Wire & Cable, 695 Summa Avenue, Westbury, New York, low bidder
for a subtotal award of $19,008.
On motion of Trustee DeMaro and unanimously carried, the aforesaid
recommendation was approved.
A total of seventeen invitations to bid were sent and four bids were received. A
Notice to Bidders was sent to Graybar Electric Co., Inc., Captre Electrical Supply Co., Inc..
Flagpoles Inc., Mid-Island Electric Sales Corp., Hinck Electrical Contractor, Inc., Schwing
Electrical Supply Corp., Greenvale Electric Supply, Spring City Electric Mfg. Co., Spectro
Lume, Sentry Electric Corp., Michaels Electric, Avon Electrical Supplies, Go West Electric
Inc., and Bid Reporter.
Total bid award for Aluminum and Wood Street Light Poles and Luminaires is
$124,471.
On motion of Trustee DeMaro the following resolution was offered:
RESOLUTION NO. 100-2014
RESOLVED, that Requisition No. 14-1, dated June 5, 2014, filed under separate
cover, be made a part of these minutes and that materials and equipment be purchased for the
Public Works Department in accordance with the recommendations hereinabove set forth,
as per specifications and requirements in said requisition, at prices not exceeding those
indicated.
FURTHER RESOLVED, that all other bids be rejected.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
3. Renewal of Formal Bid - Police Department Uniforms. Recommended to renew
the bid with J & A Uniform Supplies, 375 Westbury Avenue, Carle Place, New York, for
Police Department Uniforms at an amount not to exceed $39,000 for an additional year at
the same prices and under the same conditions.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
4. Renewal of Formal Bid - Work Uniforms - Public Works Department.
Recommended to renew the bid with J & A Uniform Supplies, 375 Westbury Avenue, Carle
Place, New York, for Work Uniforms for the Public Works Department at an amount not to
exceed $14,313.44 for an additional year at the same prices and under the same conditions.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
5. Renewal of Formal Bid - Assorted Traffic Signs. Recommended to renew the bid
with Vulcan Signs, P.O. Box 1850, Foley, Alabama, for Assorted Traffic Signs, for an
amount not to exceed $21,803.13 for an additional year at the same prices and under the
same conditions.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
6. Renewal of Formal Bid - Bulk Liquid Caustic Soda. Recommended to renew the
bid with Univar USA Inc, 532 East Emaus Street, Middletown, Pennsylvania, for Bulk
Liquid Caustic Soda at an amount not to exceed $75,270 for an additional year at the same
prices and under the same conditions.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
7. Additions and Alterations to Garden City Senior Center at Golf Club Lane.
Reported that a tabulation of bids had been circulated to each member of the Board for
Additions and Alterations to Garden City Senior Center at Golf Club Lane and recommended
to reject all bids. He added that specification pickups reached a total of five vendors and
three bids were received. A Notice to Bidders was sent to Vanguard Construction, Metro
Inerior Remodeling Corp., McGraw Hill Information Systems and Reed Construction Data.
Authorization is requested to reject all bids and to rebid the project under the Wicks Law
requirements, as all of the bids came in over the Wicks threshold of $1.5 million.
On motion of Trustee DeMaro and unanimously carried, it was requested to reject the
bids for Additions and Alterations to Garden City Senior Center at Golf Club Lane and to
rebid.
LEGAL
Adoption of a “Fair Housing Policy”. Requested authorization for the Village of
Garden City to adopt a “Fair Housing Policy”, which was Court ordered with regard to the
MHANY Management Inc., and the New York Communities for Change, Inc., against the
Incorporated Village of Garden City, et al (ACORN Litigation).
On motion of Trustee DeMaro the following resolution was offered:
RESOLUTION NO. 101-2014
RESOLVED that the Village hereby adopts a fair housing policy for Garden City as
it relates to zoning and land use to assure equal housing opportunities and nondiscrimination
in its zoning and other land use processes:
1.
The Village shall at all times comply with the federal Fair Housing Act, 42
USC 3601 et seq. (the “FHA”), 42 USC 1981, 42 USC 1982, 42 USC 1983,
42 USC 2000d et seq, and the Equal Protection Clause of the Fourteenth
Amendment to the United States Constitution; and
2.
The Village shall not interpret nor enforce its zoning and/or land use
processes in a manner that unlawfully discriminates in the sale, rental, and/or
financing of dwellings, and/or in other housing-related transactions, because
of race, color, national origin, religion, sex, familial status (including children
under the age of 18 living with parents or legal custodians, pregnant women,
and people securing custody of children under the age of 18), or disability.
3.
The Village shall interpret and enforce its zoning and/or land use processes
in a manner calculated to assure equal housing opportunities and
nondiscrimination as required by law.
4.
The Village shall not interpret nor enforce its zoning and/or land use
processes in a manner that restricts or denies housing opportunities or
otherwise makes unavailable or denies dwellings to persons because of race,
color, national origin, religion, sex, handicap, familial status, or disability.
AND IT IS FURTHER RESOLVED that a copy of this Resolution shall be
distributed to each officer and employee of the Village forthwith.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
EXTERNAL COMMUNICATIONS
PERMITS
1. Ms. Johanna Rosato, Garden City Community Church, 245 Stewart Avenue,
Garden City, requested authorization to close a section of Whitehall Boulevard between
Stewart and Stratford Avenues, on Sunday, June 8, 2014 from 9:00 a.m. to 4:00 p.m., in
conjunction with its annual picnic. Further communication from the Church advises the
Village that the Church does not require barricades for this picnic. The Church will be
holding their annual picnic on the grounds of the Church.
Parade:
2. Garden City High School requested authorization to hold its annual Homecoming
Day Parade on Saturday, October 25, 2014 beginning at 1:00 p.m.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved, subject to receipt of an original Certificate of Insurance and coordination with
the Police Department.
Block Parties:
3. Jackson Street between Stewart Avenue and Manor Road, Saturday, June 21, 2014
from l2 noon to 11:00 p.m. (Rain date June 22)
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved. Due to unexpected circumstances, the residents on this block have requested
to reschedule their block party. When the new date is determined by the residents, it will be
processed.
4. Roosevelt Street between Chester and Salisbury Avenues, Saturday, June 28, 2014
from 12 noon to 11:00 p.m. (No Rain Date)
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
5. Garden Street between Boylston and Grove Streets, Saturday, August 9, 2014 from
1:00 p.m. to 9:00 p.m. (Rain date August 10)
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
Following discussion, the following items were acted upon:
Agenda Item #4 of the Consent Calendar
PUBLIC WORKS
Ellis Hall Environmental Consultant - Airtek Environmental Corp. Requested
authorization for the Village to engage Airtek Environmental Corp., 39-27 29th Street, Long
Island City, New York, to provide Project Monitoring and Project Management Services for
the Remediation and Deconstruction of Ellis Hall, at hourly rates on file in the Village
Clerk’s Office not to exceed $58,010. Funds are available in the Bond.
On motion of Trustee Donnelly and unanimously carried, the aforesaid authorization
was approved.
Agenda Item #9 of the Consent Calendar
AWARD OF BIDS
Street Lighting Maintenance - 2014. (a) Reported that a tabulation of bids had been
circulated to each member of the Board for Street Lighting Maintenance for 2014 and
recommended that the low bid of Facility Solutions Group, Inc., 401 Westgate, Suite 310,
Austin, Texas be rejected as they have not shown the required experience in maintaining at
least six systems of similar size and nature.
(b) Award bid to Anker’s Electric Services, Inc., 10 South Fifth Street, Locust
Valley, New York, second low bidder, at a cost of $152,998. He added that specification
pickups reached a total of seven companies and four bids were received. A Notice to Bidders
was sent to Atlantic Electric Maintenance & Contracting Corp., Commander Electric Inc.,
Magniflood, McGraw Hill Information Systems and Reed Construction Data.
On motion of Trustee Donnelly the following resolution was offered:
RESOLUTION NO. 102-2014
RESOLVED, that the proposal of Anker’s Electric Services, Inc., 10 South Fifth
Street, Locust Valley, New York, at a cost of $152,998, be and the same hereby is accepted,
this being the lowest and best bid received.
FURTHER RESOLVED, that the Mayor and Clerk be and they hereby are authorized
on behalf of the Village to execute a contract with Anker’s Electric Services, Inc., for this
work, pursuant to the terms and conditions set forth in the request for bids and in the
proposal submitted by said Company, the form of contract to be approved by Village
Counsel; and
FURTHER RESOLVED, that all other bids be rejected.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
Agenda Item #15 of the Consent Calendar
AWARD OF BIDS
Electronic Parking Ticket Solution and Implementation. Reported that a tabulation
of bids had been circulated to each member of the Board for Electronic Ticket Solution and
Implementation and recommended that the bid be awarded to Duncan Parking Technologies,
633 W. Wisconsin Avenue, Milwaukee, Wisconsin, only bidder for a total cost of $39,298.
He added that specification pickups reached a total of three companies and one bid was
received. A Notice to Bidders was sent to Upstate Wholesale Supply, Inc., APARC Systems
and Bid Reporter.
On motion of Trustee Donnelly the following resolution was offered:
RESOLUTION NO. 103-2014
RESOLVED, that the proposal of Duncan Parking Technologies, 633 W. Wisconsin
Avenue, Milwaukee, Wisconsin, at a cost of $39,298, be and the same hereby is accepted,
this being the only and best bid received.
FURTHER RESOLVED, that the Mayor and Clerk be and they hereby are authorized
on behalf of the Village to execute a contract with Duncan Parking Technologies, for this
work, pursuant to the terms and conditions set forth in the request for bids and in the
proposal submitted by said Company, the form of contract to be approved by Village
Counsel; and
FURTHER RESOLVED, that all other bids be rejected.
The vote on the foregoing resolution was as follows:
AYES: 8
NOES: 0
The resolution was declared adopted.
Agenda Item #20 of the Consent Calendar
AWARD OF BIDS
Renewal of Formal Bid - Cold Water Meters. Recommended to renew the bid with
Rio Supply Inc. of New York, 100 Allied Parkway, Sicklerville, New Jersey, for Cold Water
Meters, for an amount not to exceed $100,000 for an additional year at the same prices and
under the same conditions.
On motion of Trustee DeMaro and unanimously carried, the aforesaid authorization
was approved.
Mayor Watras announced that he appointed a Committee to look into opportunities
for out-sourcing Village services. The Committee consists of Trustees Brian C. Daughney,
Dennis C. Donnelly and Robert A. Bolebruch.
Mayor Watras recognized the following:
George Salem, 24 St. Paul’s Place
Cyril Smith, 109 Fourth Street
Bridget Coyne, 28 Franklin Court
Kara Lord, 8 Fifth Place
Michele Nicholas, 12 Fifth Place
There being no further business, on motion duly made, the meeting adjourned at 8:50
p.m.

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