May - Y-W Electric Association, Inc.

Y-W ELECTRIC ASSOCIATION, INC.
REGULAR MEETING OF THE BOARD OF DIRECTORS
May 20, 2014
A regular meeting of the Board of Directors of Y-W Electric Association, Inc.
was held at the office of the Association in Akron, Colorado at 1:00 P.M. on May
20, 2014.
ROLL CALL
President Stuart Travis called the meeting to order. Directors present were:
Robert Bledsoe
Chet Gebauer
Max Olsen
Steven Schoenfeld
Jim Soehner
Stuart Travis
Joneal Young
Manager Hall and Attorney Williamson were also present.
Attorney
Williamson recorded the minutes of the meeting.
Craig Lambley and Roger Schenk were absent.
AGENDA APPROVED
It was properly moved, seconded and carried that the agenda be approved
as presented.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES
It was properly moved, seconded and carried that the minutes of the regular
meeting for the Board of Directors of April 15, 2014 be approved as presented.
REVIEW BILLS
The list of bills paid by the Association in the month of April 2014 was
reviewed and discussed.
APPROVE NEW MEMBERS
It was properly moved, seconded and carried that the following persons be
accepted into full membership in Y-W Electric Association, Inc.:
Bohall, Treece & Allison
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Brown, Barry Ross & Brown, Darin Jon
Brush, Luanne
Crites, Larry R & Fran
Ewell, Sky & Rebecca
Gillett, Mike
Hooper, Michael
Richards, Kenneth A & Alma E
Sackett Bros LLC
Severson, Randall & Deborah
Schulte, Shawn & Tawnya
Weaver, Scott & Karen
West, Robert & Gwen
Young, Clarence & Janna
FINANCIAL REPORT
Mindi Segelke presented the first quarter financial report. She presented
the Investments, Loan Rate Comparison, and Statement of Operations.
Operating margins and total margins are better than budget. Hall presented the
Financial and Statistical Report, Consumer Sales & Revenue Data, and Cash
Flow Report, all through March. He presented the May Tri-State bill. He
reviewed graphs of demand and energy and cost per kWh through April 2014.
WRITE-OFFS
Segelke presented the proposed list of accounts for write-off. The total
amount proposed for write-off is $1,539.66. It was properly moved, seconded
and carried to approve the accounts for write-off as presented.
RUS RESOLUTION
Mindi Segelke presented RUS Resolution Form #675. It was properly
moved, seconded and carried to approve the following resolution:
RESOLVED, that the following be authorized to sign RUS
Form #595, Financial Requirement and Expenditure Statement.
General Manager
President
Vice President
Secretary
Treasurer
Terence J. Hall, Jr.
Stuart Travis
Joneal Young
Chester Gebauer
Roger Schenk
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NORTHSTAR BANK OF COLORADO RESOLUTION
Segelke presented a resolution regarding the Northstar Bank of Colorado
Checking Account. It was properly moved, seconded and carried to approve the
following resolution.
RESOLVED, that the following individuals shall be
responsible for the administration of the Revolving Loan Checking
Account held at the Northstar Bank of Colorado, Akron, Colorado.
It was properly moved, seconded and carried that the
following be authorized to conduct banking transactions associated
with this account.
Terence J. Hall, Jr.
Stuart Travis
Joneal Young
Chester Gebauer
Roger Schenk
Max Olsen
Craig Lambley
General Manager
President
Vice President
Secretary
Treasurer
Director
Director
STORM REPORT
Rod Dunker reported on the May storm. Y-W lost 112 poles near
Arickaree, Cope, Abarr, Joes, and Kirk and replaced them with 150 new poles.
Linemen worked very long hours to replace the poles and restore power to Y-W
members. The Board commended Rod and the rest of the employees for a job
well done.
SCHOLARSHIP REQUEST
Andy Molt presented a written request from Garret Basler. Basler asked to
use his scholarship to attend lineman school in spring 2015. Molt recommended
holding the scholarship for Basler. The Board agreed.
Molt presented a request from Kendall Goeglein for a lineman scholarship
to attend school in June 2014. The Board directed Molt to encourage Goeglein to
apply for the scholarship in 2015.
CERTIFICATION OF RPS OBLIGATION
Terry Hall presented his letter to the Colorado PUC regarding Y-W’s
compliance with the Colorado Renewable Portfolio Standard.
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ENGINEERING SERVICE CONTRACT
James Ziebarth reported that Y-W will need an engineering consultant to
help design the mobile substation to be shared by Y-W, Highline, and Mountain
View. He presented a contract with Transformer Cooling and App, LLC to do the
engineering work. It was properly moved, seconded and carried to approve the
contract as presented.
NERC/WECC DEACTIVATION
Hall presented a letter from NERC stating that Y-W has been deactivated
as a registered entity.
WRAY WIND REPORT
Hall presented the March and April Wray wind reports.
POLICY 1-10
Manager Hall presented Policy 1-10. It was properly moved, seconded
and carried to approve the policy as presented.
POLICY 2-1
Manager Hall presented Policy 2-1. It was properly moved, seconded and
carried to approve the policy as presented.
POLICY 2-2
Manager Hall presented Policy 2-2. It was properly moved, seconded and
carried to approve the policy as presented.
DONATION REQUESTS
Hall presented a donation request from the Cope Conservation District for
the USDA-ARS Field Day. It was properly moved, seconded and carried to
donate $100.
WESTERN UNITED
Max Olsen reported on his attendance at the regular meeting of the Western
United Board of Directors. Western United continues to have strong sales.
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CREA
Stuart Travis reported on the regular meeting of the CREA Board of
Directors.
He reported on his attendance at the legislative conference in
Washington D.C.
TRI-STATE & WESTERN FUELS REPORT
Jim Soehner reported that he was not able to attend the meeting of the TriState Board of Directors.
MIDWEST ELECTRIC
Max Olsen reported that there was no meeting of the Midwest Electric Board
of Directors.
MANAGER’S REPORT
Manager Hall reviewed the delinquent accounts. He presented thank you
notes. He presented a letter from Colorado Country Life regarding donation of
books to the Akron Public Library.
MEETING ATTENDANCE
The Board discussed who would be attending upcoming meetings and
seminars.
CAPITAL CREDIT REFUNDS
After consideration of the financial condition of the Cooperative, it was
properly moved seconded and carried that the Board authorize the refunding of
capital credits for the following deceased members:
Saffer, Jeff
Pagel, Raymond
Thorson, Arveen
Russell, Victor G.
Campbell, G.G.
Kock, Ken
Elliott, Robert L.
Shull, Sterling
Fadenrecht, John L.
Archer, Jodi B.
$ 894.07
782.47
701.65
875.67
733.22
1,405.33
942.53
Assignment
Assignment
Assignment
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ADJOURNMENT
There being no further business to come before the meeting, the meeting
was adjourned at 3:10 p.m.
________________________________
SECRETARY
________________________________
PRESIDENT
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