1. NIT - wapcos

NOTICE INVITING TENDER (NIT)
Notice No. WAP/P/TH/ZIM/2014/ Provision of Specialist Consultancy Services for Hwange
Stages I & II Plant Improvement at Hwange Power Station (HPS).
Sub: Notice of Invitation for an Agency/Associate to assist WAPCOS for “Provision of
Specialist Consultancy Services for Hwange Stages I & II Plant Improvement at Hwange
Power Station (HPS) in Zimbabwe”.
1.0
INTRODUCTION
WAPCOS LIMITED is Project Management Consultant for “Provision of Specialist
Consultancy Services for Hwange Stages I & II Plant Improvement at Hwange Power
Station”. In this context, WAPCOS Limited intends to engage associate company having
experts having expertise in similar nature of work for the scope of work as given in
Clause – 4. The company should also be capable for providing local experts from Zimbabwe
as an associate/joint venture.
2.0
PROJECT DESCRIPTION
ZIMBABWE is land locked country located in the South Central part of Africa. Hwange
Thermal Power Station, in the North West of Zimbabwe, is about 800 Kms away from Harare,
the capital of Zimbabwe and about 100 Kms from Victoria Falls. The power station was
constructed in two stages. Stage 1 comprising 4x120 MW units was completed in 1986 and
Stage 2 comprising 2x220 MW units was completed in 1987-88. Hwange Power Station is
connected to the national grid through three 330 KV, 720 MW thermally rated transmission
lines. Two transmission lines evacuate generated power to the country major substation
situation in central region of Zimbabwe.
Zimbabwe Power Company (ZPC) a subsidiary of Zimbabwe Electricity Supply Authority
(ZESA) Holdings responsible for generation of electricity in Zimbabwe & operates a 920 MW
pit head Coal Fired Thermal Power Station at Hwange.
Hwange Power Station Plant Improvement and Life Extension Project - Zimbabwe
Power Company intends to rehabilitate and upgrade the existing coal fired power station. The
work shall include the implementation of findings of the plant improvement study carried out
on stage one units, and stage 2 turbines. The studies did not include stage 2 boilers, their
associate auxiliaries and balance of plant.
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The desired outcome of the project is as follows:

Increasing current generating capacity of stage 1 units, increase the availability of the
units to optimum and extend the life of the plant by a further 20 years.

The plant improvement study shall be extended to cover stage 2 units, i.e. the two boilers,
their balance of plant, and the associated auxiliaries and integrating the outcome of the
study carried out on the turbines. The desired outcome shall be: increasing the current
output and extending life by 20 years, and improving the plant availability to 85 to 90%.

3.0
Modernizing the existing Hwange Power Station in the process.
PROJECT DURATION/COMPLETION
The completion period for the service shall be 31 months from the date of signing of the
contract and it is broken as follow:
a. Phase I: Preparation of the Feasibility Report and Tendering Stage (7 months)
b. Phase II : Design Review, Project Management and Site Supervision (24 months)
4.0
SCOPE OF WORK
The “Associate” shall assist WAPCOS Limited (The Client) in the following scope of work
under the following two phases:
1) Phase I: Preparation of the Feasibility Report and Tendering Stage
2) Phase II: Design Review, Project Management and Site Supervision
4.1
Phase I : Preparation of Feasibility Report and Tendering Stage :
A.
Feasibility studies and EPC Proposal Phase.
1.
Inception phase
2.
Review of user requirements specifications
3.
Review of the available plant improvement and life extension studies.
4.
Performance Improvement Studies of boilers of Stage-II, Hwange TPS
5.
Review of coal supply chain
6.
Preparation of Plant Conceptual Design
7.
Environmental Impact Assessment
8.
Review of project agreements
9.
Project cost computation
10.
Economic and Financial Assessment
11.
Preparation of proposal
12.
Reporting and Documentation
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4.2
Phase II : Design Review, Project Management and Site Supervision
A.
Design review & Project Management
1.
General works including creation of site office, checking/review of designs/drawings
etc.
2.
Project Management
3.
Review of Supplier’s Design
4.
Review of Contractor’s Assurance Quality Procedures
5.
Arranging Design review meetings
6.
Arranging shop inspection and witnessing of testing process.
B.
Site supervision
1.
Field Supervision Services
2.
Site Quality Control
3.
Site material control
4.
Construction supervision services
5.
Cost control
6.
Commisioning and Testing
7.
Completion and Guarantee Performance Tests
8.
End of manufacture report
9.
Reporting
10. As built drawings
11. Project completion report
C. The “Associate” shall provide following man-power to WAPCOS for a period of 31
months on the following positions:
1) For Phase I: Preparation of the Feasibility Report and Tendering Stage:
a) Project Director
b) BOP Expert
c) NDT Expert
2) For Phase II: Design Review, Project Management and Site Supervision
a) Project Director
b) Mechanical Engineer
c) Electrical Expert (local)
d) Mechanical Expert (local)
e) Draftsmen (local)
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f) Ministerial Staff (2 nos.) (local)
5.0
QUALIFYING CRITERIA
The associate should fulfil the following minimum qualifying criteria:
a) Company should be registered and incorporated in India.
b) Key experts should have experience in Zimbabwe for more than 1 year and Project
Director/Group Leader should have more than 5 years of experience in Zimbabwe.
c) Key experts and their Local associate experts should have for more than 1 year
experience in Thermal Power Station in Zimbabwe.
6.0
TECHNICAL EVALUATION CRITERIA
S.No. Evaluation Criteria
Marks
1.
Approach & Methodology adopted
30
2
Local Association/Joint venture/consortium in Zimbabwe having
experience in similar nature of work.
20
Experience of following key local experts:
a) Electrical Expert (Local)
 Educational Qualification – 2 Marks
 Experience in Energy/ Power Sector in Zimbabwe – 3 Marks
 Relevant experience of more than 10 years in Thermal Power
Stations in Zimbabwe – 5 Marks
3.
a)
d)
f)
g)
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b) Mechanical Expert (Local)
 Educational Qualification – 2 Marks
 Experience in Energy/ Power Sector in Zimbabwe – 3 Marks
 Relevant experience of more than 10 years in Thermal Power
Stations in Zimbabwe – 5 Marks
Experience of following key experts:
Project Director
 Educational Qualification – 2 Marks
 Experience in Energy/ Power Sector of 5 years in Zimbabwe
– 8 Marks
 Relevant experience of more than 20 years in Thermal Power
Stations in India and abroad – 10 Marks
BOP Expert
 Educational Qualification – 2 Marks
 Experience in Energy/ Power Sector of 3 years in Zimbabwe
– 3 Marks
 Relevant experience of more than 20 years in Thermal
Power Stations in India and abroad – 5 Marks
Mechanical Expert
 Educational Qualification – 2 Marks
 Experience in Energy/ Power Sector of 3 years in Zimbabwe
– 3 Marks
 Relevant experience of more than 20 years in Thermal Power
Stations in India and abroad – 5 Marks
NDT Expert
 Educational Qualification – 2 Marks
20
10
10
10
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

Experience in Energy/ Power Sector of 3 years in Zimbabwe
– 3 Marks
Relevant experience of more than 20 years in Thermal Power
Stations in India and abroad – 5 Marks
GRAND TOTAL
100
NOTE:
1. The bidder who does not meet the minimum qualifying criteria as per Clause 5.0 shall
not be considered for further evaluation.
2. The bidder should score minimum 80 marks in their technical proposal for
consideration.
3. The bidder should be capable of organizing any other works and shall be responsible for
the completion of entire project.
7.0
AWARD CRITERIA
All the tenders scoring 80% and above will be considered at par and recommended for
opening of commercial (price) tender. The contract shall be awarded to the lowest bidder.
8.0
SUBMISSION OF BID
The following instructions must be carefully observed by all Bidders. Quotations/tenders not
strictly in accordance with these instructions will be liable to be rejected. Failure to comply
with any of the instruction or to offer explanation for non-compliance is likely to render
effective comparison of the tender as a whole impossible and may lead to rejection of an
otherwise apparently lowest offer. The offer should comply with the followings:
i. The tender must be complete in all respects
ii. Conditional tenders, telegraphic, through telex, fax tenders, tenders not on prescribed
forms or tenders without earnest money in the shape of "Demand Draft" shall not
be accepted.
iii. The tender shall be submitted in three separate parts i.e. Part-I containing the
‘Earnest Money’, Part-II containing the ‘Technical Bid’ and Part-III ‘Price Bid’.
While opening the tenders, the part containing Earnest Money shall be opened first
and in case the deposit of Earnest Money is in accordance with the terms of Notice
inviting Tender, only then the Part-II containing the ‘Technical Bid’ shall be opened.
Subject to confirmation/verification of valid Earnest Money as per NIT, the bids will
be taken up for evaluation with respect to the Information submitted by the tenderers
regarding ‘technical bid.
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iv. The bidders shall enclose copies of their Memorandum & Articles of Association
alongwith their Technical bids. The person who is signing the bid should have
authorization from the company for such purpose and notarized copy of such
authorization shall be attached with the Technical proposal.
9.0
LIQUIDATED DAMAGES FOR DELAY IN COMPLETION
Time is an important factor of the contract. In case the contractor fails to deploy the expert
timely and continuously, he shall be liable to pay the WAPCOS, as liquidated damages and
not as a penalty till the contractual obligation of completion of the Project.
Associate shall mobilize all experts within the period of 2 weeks from the date of signing of
the contract agreement. Also they should be present throughout the period of the contract
agreement till the contractual obligation of completion of the Project.
The losses incurred due to delay in deployment of the experts to Zimbabwe shall be
recovered from the Associate.
In cases where the Services are not completed on time regarding the execution time
schedule, a penalty of 1 / 1000 of the total contract amount will be applied to the Consultant
per calendar day of delay, except in cases of Force Majeure confirmed by all parties or in
case the delay is otherwise due to reasons not attributable to the Consultant.
However, late penalties will not exceed 10% of the total contract price. Above 10%
penalties, the Agreement can be terminated without further proceedings.
10.0
TERMINATION CLAUSE
In case of unsatisfactory performance by the associate, WAPCOS shall be entitled to
terminate the contract & get the work done at the risk and cost of the associate.
11.0
SETTLEMENT OF DISPUTES
Except as otherwise specifically provided in the Contract, all disputes concerning questions
of facts under the contract shall be decided by CMD, WAPCOS subject to a written appeal
by the associate to CMD, WAPCOS whose decision shall be final to the parties hereto.
12.0
FORCED MAJEURE
“Force majeure” means an event beyond the control of the parties and not involving the
concerned party’s fault or negligence and not reasonably foreseeable in the circumstances.
Such events may include, but are not limited to acts of the party in its sovereign or
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contractual capacity, wars or revolutions, fires, floods, epidemics, riot, civil disorder,
earthquakes, explosion or other adverse weather conditions, strikes, lockouts or other
industrial actions.
If force Majeure situation affecting the Associate arises, the Associate shall promptly notify
WAPCOS in writing of such condition and the cause thereof. Unless otherwise directed by
WAPCOS in writing, the Associate shall continue to perform its obligations under the
Contract as far as it is reasonably practical, and shall seek all reasonable alternatives means
for performance not prevented by Force Majeure event.
13.0
INDEMNIFICATION
The associate shall indemnify and hold WAPCOS harmless from and against any claim that
may arise against WAPCOS in connection with the project work.
14.0
COURT OF JURISDICTION
The courts of New Delhi will have the exclusive jurisdiction in all matters.
15.0
PAYMENT TERMS
The payment to the associate shall be made on back-to-back basis after receipt of
corresponding payment from client.
Payment shall be released to the associate against certification by the authorized
representatives of WAPCOS after affecting necessary deductions if any.
The payment terms are as follows:
S.No. Milestone
Corresponding
Payment (%)
Phase-I Preparation of Feasibility Report and Tendering Stage
1.
Mobilisation advance of Phase-I within 15 days of the
20 % for Advance
receipt of invoice (2 copies) after signing of contract
Bank Guarantee
against matching Advance Bank Guarantee (reducing
&
value) and a Performance Bond of 5% of the contract 5% for Performance
price (Phase-I value) with a validity of atleast 8 (eight)
Bond
months plus 2 (two) months claim period.
2.
Within 30 (thirty) days after Submission of Draft
25 %
Feasibility Report
3.
Within 30 (thirty) days after Submission of Final
15 %
Feasibility Report
4.
Within 30 (thirty) days after Submission of Draft
25 %
Technical Specification and Tender Documents/
Drawings
5.
Within 30 (thirty) days after Submission of Final
15 %
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Technical Specification and Tender Documents/
Drawings
Phase-II Design Review, Project Management and Site Supervision
1.
Mobilization Advance payment shall be paid within 30
20 % for Advance
(thirty) days after award of contract to EPC Contractor
Bank Guarantee
against a matching Advance Bank Guarantee (reducing
&
value) and a Performance Bond of 5% of the contract 5% for Performance
price (Phase-II value) with a validity of atleast 25
Bond
(twenty five) months plus 6 (six) months claim period.
2.
Shall be paid against running bills within 30 (thirty)
80 %
days of raising of invoice at end of every month for
Design Review, Project Management and Site
Supervision.
Payments shall be made within 30 days of receipt of the invoice and within 45 days in the
case of final payment after receipt of the corresponding payment from the client.
16.0
BID VALIDITY
The bid should be valid for six (6) months from the date of opening of financial bid.
17.0
EARNEST MONEY DEPOSIT
Bidders have to furnish Earnest Money Deposit (EMD) for INR Two (2) Lakhs in the form
of demand draft drawn towards WAPCOS Ltd. payable at New Delhi.
18.0
TAXES
a) WAPCOS shall reimburse all the local taxes, duties, levies, fees etc as applicable in
Zimbabwe, after the receipt of corresponding reimbursement from ZPC to the
Associate.
b) The Associate and its personnel shall be required to file tax returns on their own if
required under local laws of Zimbabwe.
c) Any amount of taxes which are not reimbursed by the ZPC and/or paid by WAPCOS
shall be recovered from the payments due to the Associate.
d) The payment shall be made after deduction of applicable taxes, duties, levies, fee etc.
as per Indian Laws except for service tax which shall be paid by WAPCOS.
19.0
PRICE BID
The bidder should quote for entire scope of work. Price Bid shall be furnished in Indian
Rupees including all the logistic expenses towards international travel (from Delhi-Harare-
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Delhi) and accommodation at Harare. The price schedule is also enclosed at Annexure-I.
The bidder should quote firm price fixed till completion of contract.
20.0
The last date and time of receipt of quotations is …………at 11:30 Hours. The tender shall
be opened on the same day at 12:00 hours in presence of the bidders who may like to be
present. Tenders which are not received by 11:30 hours on the closing date whether by hand
or by post will be treated as late tenders and will be rejected.
21.0
Tenders which are properly addressed to WAPCOS Limited in envelopes with the advertised
tender number, the closing date and tender description endorsed on the outside are not
opened until 1130 hours on the closing date.
22.0
The quotations must be enclosed in sealed envelopes, endorsed on the outside with the
advertised tender number, the closing date and description of tender shall be addressed to:General Manager (Power)
WAPCOS LIMITED
(A Government of India Undertaking)
901, 9th Floor, Kailash Building,
26 K.G. Marg, Connaught Place
New Delhi-110001
Tel.: +91-11-23324562
Fax: +91-11-23324561
E-mail: [email protected]
23.0
Any tender submitted that does not fully comply with the above terms and conditions will be
rejected without further consideration as will tenders received after the published closing
date.
24.0
Tenders must be submitted in duplicate with original clearly marked ‘ORIGINAL’
and each copy marked ‘COPY’.
25.0
Any clarifications from the bidder should be within 7 days from the date of NIT publication
in writing to the General Manager (Power) at the contact details given above.
26.0
Any neglect, delay or failure on the part of the Bidder to obtain additional information upon
the above or any other matters which the bidder considers necessary shall not relieve him
from responsibility as a bidder.
27.0
Bidders are required to adhere to the instructions regarding preparation and submission of
tenders as those who do not comply will be disqualified.
28.0
WAPCOS reserves the right to reject any one or all of the quotations without assigning any
reason.
D.V.S.N Raju
General Manager (Power)
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