1. NIT - wapcos

NOTICE INVITING TENDER (NIT)
Notice No. WAP/POWER/TH/ZIM/2014/ for Restoration of Coke Oven Gas (COG) Plant,
Zimbabwe
Sub: Notice of Invitation for Pre-bid association with WAPCOS for “Restoration of Coke
Oven Gas (COG) Plant at Thermal Power Station in Zimbabwe”
1.0
INTRODUCTION
WAPCOS LIMITED intends to take up the Project Management Consultancy PMC services
for “Restoration of Coke Oven Gas (COG) Plant in Zimbabwe, to Hwange Colliery
Company Limited (HCCL) "Supplying Coke Oven Gas to Hwange Power Station. In
this context, WAPCOS Limited intends to engage a pre-bid associate having experts/ having
expertise in similar nature of work for the scope of work as given in Clause – (4.0) and the
associate should also tie up with agency from Zimbabwe as their local associate to assist
WAPCOS for the services shown in Clause 4.0.
2.0
PROJECT DESCRIPTION
ZIMBABWE is land locked country located in the South Central part of Africa. Hwange
Thermal Power Station, in the North West of Zimbabwe, is about 800 Kms away from
Harare, the capital of Zimbabwe and about 100 Kms from Victoria Falls. The power station
was constructed in two stages. Stage 1 comprising 4x120 MW units was completed in 1986
and Stage 2 comprising 2x220 MW units was completed in 1987-88 and Coal is being used
as Primary fuel and Diesel is being used as Secondary fuel for start-up and stabilization of
flame in Boilers. Diesel consumption has since increased in the range of 2000 to 2500 tonnes
/month for startup and stabilization of the Hwange units. The cost of diesel consumed is very
high and in some months it is nearing to the cost of the coal consumed at Hwange Power
Station. That resulted, Zimbabwe Power Company to rethink and examine the viability of
using Coke Oven Gas as a secondary fuel which is locally available in Hwange.
Coke Oven Gas (COG) supply system was earlier in operation at Hwange Power Station in
Zimbabwe during period 1997 to 2006. The supply of COG was met from Hwange Colliery
Company Limited (HCCL) Plant. The plant could not be maintained due to spares problem.
That led, Zimbabwe Power Company to request WAPCOS to carry out a study and prepare
Feasibility report for Restoration of Coke Oven Gas Plant. So that COG can substitute Diesel
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as secondary fuel for Stage-1 and Stage-2 units at Hwange Power Station for start-up and
stabilization of flame in Boilers.
3.0
PROJECT DURATION/COMPLETION
The completion period for the service shall be 18 months after the award of contract.
4.0
SCOPE OF WORK
The associate shall assist WAPCOS Limited (The Client) in the following scope of work:
A) Assist WAPCOS Ltd. In providing services of Key Experts from India and Local Expert
from Zimbabwe having experience in the following areas :
1. Preparation of technical specifications, tender documents, for procurement,
refurbishment of COG plant and equipment.
2. Supervision of repairs and refurbishment of plant and equipment carried out by the
contractor.
3. Supervision of Construction of Civil/Mechanical/Electrical/Instrumentation Works
4. Testing and Quality Control of Civil works
B) The associate shall provide following manpower to WAPCOS at home office and project
site, Coke oven gas plant at Hwange on the following positions :
1. Group Leader
2. Mechanical Expert
3. Instrumentation Expert
4. Specialist for Chemical services (Local)
5.0
QUALIFYING CRITERIA
a.
b.
The associate should be registered and incorporated in India.
Key experts should have experience in Zimbabwe for more than 1 year and Group Leader
should have more than 3 years of experience.
Key experts and their Local associate experts should have experience in Thermal Power
Station/Coal Mining Industries/Collieries in Zimbabwe.
The associate must have a local associate in Zimbabwe for local support. The associate
shall enclose certified copy of tie-up with local firm in Zimbabwe along with its profile &
experience in its bid.
c.
d.
6.0
TECHNICAL EVALUATION CRITERIA
S.No. Evaluation Criteria
1.
2
NIT
Methodology including Installation, Testing & Commissioning,
Operation & maintenance practices of Coke Oven Gas (COG)
plant to Thermal Power Station.
Local Association/Joint venture/consortium in Zimbabwe having
experience in similar nature of work.
 Educational qualification of local man-power (supervisor-
Marks
10
15
Page 2
3.
a)
b)
c)
d)
mechanical, electrical, civil and instrumentation) - 5 Marks
 Experience in Energy/ Power Sector in Zimbabwe- 10 Marks
Experience of following key experts:
Group Leader
 Experience in Energy/Power Sector of 3 years in Zimbabwe
– 10 Marks
 Relevant experience of more than 20 years in Thermal Power
Stations in India and abroad- 20 Marks
Mechanical Expert
 Experience in Energy/Power Sector of 1 year in Zimbabwe
– 5 Marks
 Relevant experience of more than 20 years in Thermal Power
Stations in India and abroad- 10 Marks
Instrumentation Expert
 Experience in Energy/Power Sector of 1 year in Zimbabwe
– 5 Marks
 Relevant experience of more than 20 years in Thermal Power
Stations in India and abroad- 10 Marks
Specialist for Chemical Services (Local)
 Educational Qualification – 5 Marks
 Experience in Energy/Power Sector of 10 years – 10Marks
Sub-total (3)
GRAND TOTAL
30
15
15
15
75
100
NOTE:
1. The bidder who does not meet the minimum qualifying criteria as per Clause 5.0 shall
not be considered for further evaluation.
2. The bidder should score minimum 80 marks in their proposal for consideration.
3. The bidder should be capable of organizing any other works and shall be responsible for
the completion of entire project.
7.0
AWARD CRITERIA
All the tenders scoring 80% and above will be considered at par and recommended for
opening of commercial (price) tender. The contract shall be awarded to the bidder whose
tender has been determined to be substantially responsive to the tender documents and has
offered the lowest evaluated tender, which is economically most advantageous, provided
further that the bidder has the capability and resources effectively to carry out the contract
works.
An affirmative determination will be a prerequisite for award of the contract to the Tenderer.
A negative determination will result in rejection of the Tenderer’s Tender, in which event;
the Employer will proceed to the next lowest evaluated tender to make a similar
determination of the Tenderer’s capabilities to perform satisfactorily. However, next lowest
evaluated tenderer is required to match the lowest evaluated tender price i.e. L1 for
award of contract.
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8.0
SUBMISSION OF BID
The following instructions must be carefully observed by all Bidders. Quotations/tenders not
strictly in accordance with these instructions will be liable to be rejected. Failure to comply
with any of the instruction or to offer explanation for non-compliance is likely to render
effective comparison of the tender as a whole impossible and may lead to rejection of an
otherwise apparently lowest offer. The offer should comply with the following:
i. The tender must be complete in all respects
ii. Conditional tenders, telegraphic, through telex, fax tenders, tenders not on prescribed
forms or tenders without earnest money in the shape of "Demand Draft" shall not
be accepted.
iii. The tender shall be submitted in three separate parts i.e. Part-I containing the
‘Earnest Money’, Part-II containing the ‘technical bid’ and Part-III ‘Price bid’.
While opening the tenders, the part containing Earnest Money shall be opened first
and in case the deposit of Earnest Money is in accordance with the terms of Notice
inviting Tender, only then the Part-II containing the ‘Technical bid’ shall be opened.
Subject to confirmation/verification of valid Earnest Money as per NIT, the bids will
be taken up for evaluation with respect to the Information submitted by the tenderers
regarding ‘technical bid.
iv. The bidders shall enclose copies of their Memorandum & Articles of Association
alongwith their Technical bids. The person who is signing the bid should have
authorization from the company for such purpose and notarized copy of such
authorization shall be attached with the Technical proposal.
9.0
LIQUIDATED DAMAGES FOR DELAY IN COMPLETION
Time is an important factor of the contract. In case the contractor fails to deploy the expert
timely and continuously, he shall be liable to pay the WAPCOS, as liquidated damages and
not as a penalty till the contractual obligation of completion of the Project.
Associate shall mobilize all experts within the period of 2 weeks from the date of signing of
the contract agreement. Also they should be present throughout the period of the contract
agreement till the contractual obligation of completion of the Project.
The losses incurred due to delay in deployment of the experts to Zimbabwe shall be
recovered from the Associate.
In cases where the Services are not completed on time regarding the execution time
schedule, a penalty of 1 / 1000 of the total contract amount will be applied to the Consultant
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per calendar day of delay, except in cases of Force Majeure confirmed by all parties or in
case the delay is otherwise due to reasons not attributable to the Consultant.
However, late penalties will not exceed 10% of the total contract price. Above 10%
penalties, the Agreement can be terminated without further proceedings.
10.0
TERMINATION CLAUSE
In case of unsatisfactory performance by the associate, WAPCOS shall be entitled to
terminate the contract & set the work done at the risk and cost of the associate.
11.0
SETTLEMENT OF DISPUTES
Except as otherwise specifically provided in the Contract, all disputes concerning questions
of facts under the contract shall be decided by CMD, WAPCOS subject to a written appeal
by the associate to CMD, WAPCOS whose decision shall be final to the parties hereto.
12.0
FORCED MAJEURE
“Force majeure” means an event beyond the control of the parties and not involving the
concerned party’s fault or negligence and not reasonably foreseeable in the circumstances.
Such events may include, but are not limited to acts of the party in its sovereign or
contractual capacity, wars or revolutions, fires, floods, epidemics, riot, civil disorder,
earthquakes, explosion or other adverse weather conditions, strikes, lockouts or other
industrial actions.
If force Majeure situation affecting the Contractor arises, the Contractor shall promptly
notify WAPCOS in writing of such condition and the cause thereof. Unless otherwise
directed by WAPCOS in writing, the Associate shall continue to perform its obligations
under the Contract as far as it is reasonably practical, and shall seek all reasonable
alternatives means for performance not prevented by Force Majeure event.
13.0
INDEMNIFICATION
The associate shall indemnify and hold the other Party harmless from and against any claim
that the indemnifying party’s (associate) negligent or willful acts or omissions resulted in
personal injury (including death) or damage to tangible property. The indemnified party
(WAPCOS) will give the associate (i) prompt written notice of any actual or alleged Claim;
(ii) sole control of the defense and settlement of such Claim; and (iii) all information,
reasonable assistance, and authority to fully defend and settle such Claim. The associate
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may not compromise or settle any Claim or consent to the entry of any judgment without the
indemnified Party’s prior written consent, provided that the indemnified party will not
unreasonably withhold or delay giving consent.
14.0
COURT OF JURISDICTION
The courts of New Delhi will have the exclusive jurisdiction in all matters.
15.0
PAYMENT TERMS
The payment to the associate shall be made on back-to-back basis after receipt of
corresponding payment from client. The terms and conditions for payment to the associate
shall be in line with the terms and conditions finalized with the client.
Payment shall be released to the associate against certification by the authorized
representatives of WAPCOS after affecting necessary deductions if any.
The payment terms are as follows:
a) An advance payment shall be made against a matching bank guarantee from a
Nationalized/ reputed Indian Commercial Bank. The validity and guaranteed amount
shall be in line with the terms and conditions finalized with the client.
b) Monthly payment shall be released within 10 days from the date of receipt of invoice
from the associate.
16.0
BID VALIDITY
The bid should be valid for six (6) months from the date of opening of financial bid.
17.0
EARNEST MONEY DEPOSIT
Bidders have to furnish Earnest Money Deposit (EMD) for INR Two (2) Lakhs in the form
of demand draft drawn towards WAPCOS Ltd. payable at New Delhi.
18.0
ADVANCE PAYMENT GUARANTEE
Advance Payment Guarantees will be on reducing balance.
19.0
RETENTION MONEY
5% payment for each running bill shall be retained as retention money and the same shall be
released after successful completion of the assignment.
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20.0
TAXES
a) WAPCOS shall reimburse all the local taxes, duties, levies, fees etc as applicable in
Zimbabwe, after the receipt of corresponding reimbursement from ZPC to the
Associate.
b) The Associate and its personnel shall be required to file tax returns on their own if
required under local laws of Zimbabwe.
c) Any amount of taxes which are not reimbursed by the ZPC and/or paid by WAPCOS
shall be recovered from the payments due to the Associate.
d) The payment shall be made after deduction of applicable taxes, duties, levies, fee etc.
as per Indian Laws except for service tax which shall be paid by WAPCOS.
21.0
PRICE BID
The bidder should quote for entire scope of work. Price Bid shall be furnished in Indian
Rupees. All the logistic expenses towards international travel (business class for Group
Leader and economy class for other experts), accommodation, communication, local
transportation shall be taken care by WAPCOS as per WAPCOS’ standard practices. The
price schedule is also enclosed at Annexure-I. The bidder should quote firm price fixed till
completion of contract.
22.0
The last date and time of receipt of quotations is 08.10.2014 at 11:30 Hours. The tender
shall be opened on the same day at 12:00 hours in presence of the bidders who may like to
be present.
23.0
The quotations in sealed envelopes shall be addressed to:General Manager (Power)
WAPCOS LIMITED
(A Government of India Undertaking)
901, 9th Floor, Kailash Building,
26 K.G. Marg, Connaught Place
New Delhi-110001
Tel.: +91-11-23324562
Fax: +91-11-23324561
E-mail: [email protected]
24.0 WAPCOS reserves the right to reject any one or all of the quotations without assigning any
reason.
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Annexure-I
S.NO
1
2
3
4
5
6
7
8
NIT
Financial Proposal
Budgetary man-month rate of each Specialist for home and field work
SPECIALIST
HOME
FIELD
TOTAL
AMOUNT
(INR)
No. of
ManNo. of
ManMan
Month
Man
Month
Months
Rate
Months
Rate
(INR)
(INR)
GROUP LEADER
2
8
MECHANICAL EXPERT
3
15
INSTRUMENTATION
3
15
EXPERT
SPECIALIST FOR
NA
8
CHEMICAL
SERVICES(LOCAL)
SUPERVISOR
NA
9
CIVIL(LOCAL)
SUPERVISOR
NA
15
MECHANICAL(LOCAL)
SUPERVISOR
NA
15
INSTRUMENTATION(L
OCAL)
SUPERVISOR
NA
15
ELECTRICAL (LOCAL)
Sub-total
Service Tax
GRAND-TOTAL
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