Policy No. 22 Careers Education and IAG Policy 2013 – 2014 _________________________________ Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 INTRODUCTION College Mission Unlocking potential, fulfilling ambition through learning. Scope of the Policy This policy applies to all of the College’s learners and prospective learners including those on apprenticeship schemes. Management Responsibility Vice Principal Teaching and Learning Director of Learner Services Definitions Careers Education, Information, Advice and Guidance covers a range of impartial activities and processes that can support choices made by learners; the key elements of which are defined as follows: • Information: information is data and basic factual information conveyed through different media (either printed or via ICT) on course opportunities, occupations or support services. • Advice: advice involves helping a learner to understand and interpret how the information provided might relate to his/her personal situation. Advice helps learners to understand their abilities and targets and may involve suggestions or options on how to go about a given course of action. • Guidance: guidance aims to support learners to better understand their needs, to confront barriers and to make informed and appropriate choices. • Referral: guidance may involve advocacy on behalf of some learners and referral for specialist guidance and support. Referral happens in person-to-person advice or guidance when another member of staff, agency or provider offers services that more closely match the learner’s needs. • Signposting: is when the learner is directed to another internal/external specialist service provider who is more able to meet their needs. • Careers Education: helps learners to develop the skills and confidence to make realistic and informed choices/decisions about their futures beyond their current programme, and to make and implement plans for their futures, based on an awareness of education, training and career opportunities. College’s Commitments The College believes that high quality and impartial CEIAG enables learners of all ages to make informed choices about their course and career options and thereby helps to maximise their participation and achievement in learning. IAG Commitments The College’s commitments in the delivery of IAG services are as follows: Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 • The College will provide IAG services to learners at all stages in their programmes; • At pre-enrolment stage all learners will receive impartial IAG covering the following broad areas: o their choice of learning programme, including course content o the entry requirements for each learning aim within their programme o an assessment of the suitability of the learning programme o the availability of financial and learning support o the costs of the programme o possibilities for progression • Once on programme all learners will be allocated a Pastoral Tutor. The tutorial entitlement is outlined in the Tutorial Policy. • The range of IAG services provided will reflect the diversity of the learners’ needs. • The College will provide a clear and accurate specification of the IAG services available for its learners including opening hours and the basis/criteria for referrals. • The College will maintain a formal partnership agreement with Essex County Council to support the delivery of IAG. The partnership agreement will include details of joint working arrangements and will be reviewed regularly. • Staff providing IAG will have the skills/knowledge/experience to identify learners’ needs and to signpost and/or refer onwards as appropriate. • In any referral to a third party either internally or externally learner confidentiality will be maintained in accordance with the Data Protection Act 1998. Careers Education Commitments We expect all learners upon completion of their current programme, to do one of the following: • move onto a higher level F.E. programme • enter Higher Education • enter training or employment This policy therefore, will mostly refer to opportunities for learners after their current programme. However, we regard a career as not just a job, but a path through life, including work and the learner’s role in the community/society. The policy recognises that the provision of effective Careers Education and Guidance is an essential part of the preparation of all learners for the opportunities, responsibilities and experiences of adult life. It also recognises the contribution made by advice and guidance to “achieving economic well-being”. Impartial, relevant guidance and advice is important in the decision making process of learners. An effective Careers Education and Guidance Programme will: • Contribute to strategies for raising achievement, especially by increasing motivation Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 • Support inclusion, challenge stereotyping and promote equality and diversity • Encourage participation in continued learning, including Higher Education • Develop enterprise and employability skills • Reduce drop out from, and switching between courses • Enable individuals to manage transition to new roles and situations throughout their life, and help them to achieve their aspirations. IAG Arrangements The College’s IAG arrangements are as follows: • The team of College staff (Admissions, Reception, Student Services,) provide initial information and advice to help potential learners (and their parents where appropriate) to choose the course that suits their needs and to access any financial and learning support that may be available; • Specialist team members provide IAG on transport, welfare and finance (Bursaries, Learner Support Fund, Adult Learner Grant); • Specialist Careers advice is available from the College Careers Adviser and for 19+ learners via the Next Step service. These 2 services are based in the careers room in the College ‘Street’; • The team will also refer potential learners for full-time and substantial part-time courses to Curriculum specialist staff for an in-depth course guidance interview prior to any offer of a place; • Admissions staff will also refer learners to the Additional Learning Support (ALS) team for detailed advice and guidance on support available for students. Learning Support Team The Learning Support team provides specialist advice and guidance to help learners to access support with learning difficulties and disabilities. Curriculum Staff Curriculum teams provide specific course detail to learners to help them choose the course that is right for them. Pastoral Tutors All learners have access to IAG from their Pastoral Tutors. Study Support Staff Provide IAG about the range of resources including the careers library, Achieve IT courses and the use on-line research skills. Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 The 360 Team Designated staff from the 360Team provides IAG directly to prospective apprentices as part of the college’s commitment to employer engagement. The College Careers Adviser The Careers Service is open to all learners. Learners can be referred by any member of college staff or they can self-refer. The service is impartial and confidential and offers: • Careers Drop-in: these do not require pre-booking, and offer the learner about 10 minutes of immediate IAG. If more time is required, the Adviser will arrange a Careers Interview at an agreed time. • Careers Interview: a 1-1 confidential booked appointment, lasting for 30 minutes. The Careers Adviser will produce an Interview Summary after this appointment. • Careers Groupworks: cover a range of topics, including; Job Search Skills, CVs, Job Applications, University applications, University finance, Interviews, Course Progression. Support for Special Needs An Essex County Council Personal Adviser provides support for learners with learning difficulties and disabilities (LLDD) up to age 25. Adults not in Learning All adults have access to IAG services provided by the National Careers Service on 0800 100 900. Referral Arrangements Where necessary, with the learner’s permission, he/she may be referred to another provider or agency who can provide a service or course that more closely meets their needs. In these circumstances IAG staff will comply with the following requirements: • For referrals within the College for Additional Learning Support, IAG staff will help the learner in completing the appropriate referral form • For referrals to any external provider or agency the learner will be notified of any links between the College and the third party that may impair objectivity • The referral process will be fully explained to the learner to include the following: - details about any other organisation involved - confirmation as to why referral is appropriate - clarification on what is expected of the learner - the setting of boundaries about the sharing of information with any other agency Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Careers Education Arrangements Careers Education and Work Related Learning is delivered by a variety of people and organisations and in a variety of ways, including: • by teaching staff, as curriculum embedded activities • by External Agencies (HEIs or employers), during visits, talks or events • by Pastoral Tutors, during Tutorials, 1-1s and progression reviews • by the Careers Service, during group works and 1-1s • by Enrichment staff, during events, visits and talks • by the UCAS Coordinator, via events and information • by the College, during Careers events and Open Evenings Careers Education provision can be considered in relation to the 3 destinations that learners might aim for: Employment, Further Education and Higher Education. These are detailed below. Employment Support and resources for learners planning to move into an Apprenticeship or Employment. This will include: • Provision of Job Search Skills workshops on CVs, interview preparation, etc. These will be tailored as appropriate to each course level and subject. • Information on Job Hunting (tailored to specific course subject areas), CV writing, Interviews, etc, made available via ERIC. • Information on events pertinent to employment, e.g. recruitment fairs, talks/seminars • Visiting speakers from industry and/or visits to industry. • Opportunity to attend the annual Careers Fest, organised in partnership with local schools, and hosted at EFC. • Individual guidance interviews with the College Careers Adviser as required Further Education Support and resources for learners considering moving on to a higher level further education programme upon completion of their course. This will include: • Individual progression interviews to all learners on appropriate courses, supporting them to apply to a higher level course at the college. • Information and advice on Further Education opportunities offered by EFC and other F.E. providers. Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 • Opportunity to attend the annual Careers Fest, organised in partnership with local schools, and hosted at EFC. • Individual guidance interviews with the College Careers Adviser as required Higher Education Support and resources for learners considering moving on to Higher Education upon completion of their course. This will include: • Information and advice on Higher Education opportunities. • Information on the UCAS process, on past EFC students’ progression to University and HE Finance, made available via ERIC. • Information on events pertinent to Higher Education, e.g. university open days, HE Fairs • The opportunity to attend UCAS’s Essex H.E. Fair • Information, Advice and guidance on the UCAS application procedure • Talks/seminars by visiting HEI speakers and visits to HEIs • Provision of an annual College HE Fair • Information and advice on searching for, and applying to, specific H.E. Opportunities. • On-going support throughout the UCAS Application Process, (to include assistance with Personal Statements and finance applications) • Individual guidance interviews with the College Careers Adviser as required The College has a Work Related Learning/Careers Education Calendar, which sets out suggested activities for each course level. (See Appendix 1) Resources ERIC The College’s Virtual Learning Environment (known as ERIC) is available to all students via the Internet and the College’s Intranet. • The Careers Service has a strong presence on ERIC, where a wide range of inhouse tailored Information Sheets can be found, along with many of the group works that the College Careers Adviser has developed. • There is also a comprehensive collection of HE and UCAS resources on ERIC, maintained by the College’s UCAS Co-Ordinator. • Pastoral tutors and teaching staff also make relevant information available on ERIC. Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Adult Directions The College makes career choice software called ‘Adult Directions’ available to all students, to support them in career decision making. This is available over the Internet, and signposted on ERIC. It is mentioned in all Careers Service group works and highlighted on all the Careers Service Information Sheets. Learning Resource Centre (LRC) The College’s LRC houses a collection of Careers books, e-resources and University prospectuses. This collection is maintained by the College Librarian, with advice from the College Careers Adviser as appropriate. The LRC also has a collection of magazines relevant to various careers areas. The LRC also houses a Tutorial collection. Careers Service Information Sheets The College Careers Adviser develops and updates a wide range of over 80 Information Sheets, tailored to the needs of college students. These include ideas on Job Hunting and Progression to HE (tailored to subject areas), information about specific careers, and general information about Job Hunting, Apprenticeships and HE. Working in Partnership IAG Sub Group Epping Forest District Area Planning Group consisting of the College and 6 local high schools collaborate in providing IAG to pupils and their families which is consistent across the area. There is an Epping Forest Learners’ website, and each institution provides impartial information, advice and guidance to enable year 11 pupils and their parents/guardians to make an appropriate choice of course or career option. The local IAG Sub Group holds an annual careers event called Careersfest, which is hosted by the college. FE Forum The College Careers Adviser sits on an Essex-wide Forum of Careers Advisers from FE and Sixth Form Colleges. Essex County Council The College has support from Essex County Council in the form of: an IAG Participation Consultant; a TPS Personal Adviser; Employability & Skills Intervention Team NEET Personal Advisers; a Targeted Youth Adviser. National Careers Service (Next Step) The College provides accommodation one day a week for a Careers Adviser from the National Careers Service. Referrals are made both ways, as appropriate. HE Fair The annual HE Fair, hosted by the College, helps to develop good relationships with a range of Universities, including the local Universities of Anglia Ruskin and Essex. Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Curriculum Links The different Departments of the College have their own links with relevant employers and HEIs, and they organise visits to and talks from these as appropriate. Epping Forest Children’s Partnership This is hosted by the College, and as good practice includes all the 11-18 schools as well as the 11-16 ones. Epping Forest Association of Secondary Heads (ASH) The College is an active member of this group. Youth Strategy Forum The College actively participates in this group. Related Policies Tutorial Policy Admissions Policy Feedback and Complaints Procedure Single Equality Scheme Skills for Life Strategy Learner Engagement Policy CEIAG Quality and Staff Development IAG Quality Standards The College monitors the effectiveness of IAG provision against the following performance indicators: • Referrals in College to the Learning Support Team will normally be made within 5 working days • Requests for information held by the College will be processed within 3 working days. • The successful outcome of pre-entry advice and guidance will be recorded on a learning agreement signed by the learner and a College representative. • The impartiality of information, advice and guidance is assured in the following ways: o Feedback from student course representatives, Focus Groups and the Student Governors (see Learner Engagement Policy) Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 o Analysis of results from Student interview and induction questionnaires o Peer observation of tutorial sessions o o Cross-college standardised interview paperwork External assessment of IAG provided by Matrix o Observation of Careers Guidance practice by the IAGPC Staff Qualifications & Development The College has a commitment to IAG qualifications. • The Director of Learner Services is Level 6 IAG qualified. • The College Careers Adviser is Level 6 IAG qualified. • College policy is that all Admissions Staff will attain at least Level 3 IAG. • IAG qualifications are recognised as a major benefit in Pastoral Tutors Initial training or update training for staff involved in delivering IAG is included in the College’s annual staff development programme. Front line staff will have or be working towards an appropriate qualification in Advice and Guidance or Customer Service. Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Epping Forest College Employability Calendar for 2013-14 - Overview Employability helps learners to develop the skills and confidence to make realistic and informed choices/decisions about their futures beyond their current programme, and to make and implement plans for their futures, based on an awareness of education, training and career opportunities. It helps prepare learners for an apprenticeship, employment or further study at FE or HE Level. It includes curriculum and class activities, visits to industry or HE, speakers from Industry or HE, etc. This Calendar aims to give a general structure to the Employability Programme across the college and to provide some level of consistency between Departments. The aim is that each learner has a similar level of Employability learning relevant to their curriculum area. As reflected on the Calendar, learning around Employability may be delivered by Curriculum staff, Pastoral Tutors, the Careers Adviser and others. Please note that external speakers might charge and that generally it is more cost-effective and time efficient for them to speak 2-4 times in a day, so please plan and book in advance. The Enrichment Team, Careers Adviser and UCAS Coordinator are available to assist with finding outside speakers from Industry or University. For each Course Level, we have suggested appropriate topics/activities spread throughout the year, with suggestions on who might deliver and/or organise them. In addition to these activities, all students have access to 1-1 Careers Information, Advice and Guidance from the Careers Adviser, and information and advice about progression within the college from the Admissions Team. They also have access to other Enrichment, curriculum and college activities. If you would like help designing an Employability Programme for your learners or have any other questions, please contact the Careers Adviser. Contact Details College Careers Adviser Jim Moore [email protected] Phone: ext 8788 Based in the Careers Office, The Street (works Tuesday-Friday) If you are a Department wishing to book the Careers Adviser to deliver a group talk for your learners, then either talk to your Pastoral Tutor (who has full access to Careers Adviser’s outlook calendar and can book sessions in directly) or contact Jim directly. Jim only works 0.75, so there may be times when he is not available to deliver group sessions, although he might be able to provide you with relevant materials. Enrichment Gina Binazir [email protected] Based in The Street. for a chat. IAG Subgroup Contact via Jim Moore, College Careers Adviser Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Phone: ext 8743 Best contact is by email or dropping in UCAS Coordinator Yvonne Crighton [email protected] Based in Student Services time). Entry Level Courses Topic / Title Delivered/organised by Careers Intro & UK Education System (for f/t ESOL) Adviser Careers Induction Adviser/PT Using Social Media Curriculum/Enrichment Staying Safe Curriculum/Enrichment Skills London (120 stalls from employers & HE) Enrichment Money Management Curriculum/Enrichment Work Ethics 3Sixty/Curriculum Careers Fest (60 stalls from employers, FE & HE) SubGroup Volunteering Fair (20 stalls in the college) Enrichment Speaker from Industry Curriculum Visit to Industry/Professional Body Curriculum 1-1 Progression Review Curriculum World of work (intro to job search skills) Enrichment/Job Centre Level 1 Courses Topic / Title Delivered/organised by Careers Intro & UK Education System (for f/t ESOL) Adviser Careers Induction Adviser/PT Using Social Media Curriculum/Enrichment Skills London (120 stalls from employers & HE) Enrichment Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Phone: ext 8632 Best contact is by email (works part- Length Delivery Period 60 mins Sep Careers 10 mins Sep-Oct Careers 60 mins Oct 60 mins Nov day trip Nov 60 mins Dec-Jan 60 mins as appropriate ½ day event 30 Jan 2014 ½ day event Feb IAG 60 mins as appropriate ½ to 1 day as appropriate as approp. Apr-May 60 mins Mar-Jun Length Delivery Period 60 mins Sep Careers 10 mins Sep-Oct Careers 60 mins Oct day trip Nov Staying Safe Curriculum/Enrichment Money Management Curriculum/Enrichment Careers Fest (60 stalls from Employers, FE & HE) SubGroup Volunteering Fair (20 stalls in the college) Enrichment Speaker from Industry Curriculum Visit to Industry/Professional Body Curriculum World of work (intro to job search skills) Enrichment/Job Centre Work Ethics 3Sixty/Curriculum 1-1 Progression Review Curriculum What Next? (progression and CVs) Adviser Level 2 Courses Topic / Title Delivered/organised by Careers Intro & Thinking Ahead (options after) Adviser Using Social Media Curriculum/Enrichment Staying Safe Curriculum/Enrichment Skills London (120 stalls from employers & HE) Enrichment Money Management Curriculum/Enrichment Careers Fest (60 stalls from Employers, FE & HE) SubGroup Volunteering Fair (20 stalls in the college) Enrichment Speaker from Industry Curriculum Visit to Industry/Professional Body Curriculum World of work (intro to job search skills) Enrichment/Job Centre Speaker from University (BTEC, CACHE courses) Curriculum Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 60 mins Nov 60 mins Dec-Jan ½ day event 30 Jan 2014 ½ day event Feb 60 mins IAG as appropriate ½ to 1 day as appropriate 60 mins 60 mins Mar-Jun as appropriate as approp. Apr-May 45 mins Mar-May Careers Length Delivery Period 30 mins Sep-Oct 60 mins Oct 60 mins Nov day trip Nov 60 mins Dec-Jan ½ day event 30 Jan 2014 ½ day event Feb 60 mins as appropriate ½ to 1 day as appropriate 60 mins Mar-Jun 60 mins as appropriate Careers IAG Job Search Skills (CVs, interview prep, etc.) Careers/Curriculum/PT Work Ethics 3Sixty/Curriculum HE Fair (30 stalls from local Universities) Coordinator 1-1 Progression Review Curriculum What Next? (progression & CVs) Adviser 60 mins as appropriate 60 mins as appropriate ½ day event mid Apr as approp. Apr-May 45 mins Mar-Apr UCAS Careers Level 3 Courses (Single year: Hair&Beauty, CYPW, Legal Sec, Motor Vehicle, FoundationDip A&D) Topic / Title Length Delivery Period Delivered/organised by Careers Intro & Thinking Ahead (inc.HE if applicable) 30 mins Sep-Nov Adviser Learning About HE (for appropriate groups) 60 mins Sep-Oct Curriculum/Pastoral tutor Using Social Media 60 mins Oct Curriculum/Enrichment Speaker from Industry 60 mins as appropriate Curriculum Visit to Industry/Professional Body ½ to 1 day as appropriate Curriculum Staying Safe 60 mins Nov Curriculum/Enrichment Money Management 60 mins Dec-Jan Curriculum/Enrichment Careers Fest (60 stalls from employers, FE & HE) ½ day event 30 Jan 2014 SubGroup Volunteering Fair (20 stalls in the college) ½ day event Feb Enrichment HE Finance (for appropriate learners) 30 mins Feb-Mar Adviser World of work (intro to job search skills) 60 mins Mar-Jun Enrichment/Job Centre Work Ethics 60 mins as appropriate 3Sixty/Curriculum Job Search Skills (CVs, interview prep, etc.) 60 mins Apr-Jun Adviser Careers IAG Careers Careers Level 3 Courses (1st Year of A Levels, BTEC, CACHE) Topic / Title Delivered/organised by Careers Intro & Thinking Ahead (inc HE) Adviser Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Length Delivery Period 30 mins Sep-Nov Careers Using Social Media Curriculum/Enrichment Skills London (120 employer & HE stalls) Enrichment Staying Safe Curriculum/Enrichment Money Management Curriculum/Enrichment Careers Fest (60 stalls from employers, FE & HE) SubGroup Volunteering Fair (20 stalls in the college) Enrichment HE Parent’s Evening Coordinator HE Fair (30 stalls from local Universities) Coordinator Speaker from Industry Curriculum Speakers from Universities (at least 1) Curriculum Subject-related visit to a University Curriculum Planning your route (options after year 2) Adviser Learning about HE (UCAS registration & research) Curriculum/PT 1-1 Progression Review Curriculum Personal Statements (for UCAS or work) Curriculum UCAS SuperFair (100+ stalls from HE, plus Campus) coordinator 60 mins Oct day trip Nov 60 mins Nov 60 mins Dec-Jan ½ day event 30 Jan 2014 ½ day event Feb 90 mins Mid Mar UCAS ½ day event mid Apr UCAS IAG 60 mins when appropriate 60 mins when appropriate ½ to 1 day when appropriate 60 mins Mar-May as approp. Mar-May as approp. Apr-May as approp. May-Jun day trip June Careers UCAS Level 3 Courses (2nd year of A Levels, BTEC, CACHE) Topic / Title Delivered/organised by UCAS support (choosing Unis, Statements, etc.) Curriculum/PT/Careers Speaker from University (subject-specific) Curriculum Careers Fest (60 stalls from employers, FE & HE) SubGroup Volunteering Fair (stalls in the college) Enrichment Preparing for Interviews (especially H&SC for HE) Careers/Curriculum Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015 Length Delivery Period as approp. Sep-Dec 60 mins Sep-Dec ½ day event 30 Jan 2014 ½ day event Feb 30-60 mins Jan-Feb IAG 1-1 Mock Interviews (especially H&SC for HE) Careers/Curriculum HE Finance (for learners going to HE) Adviser Speaker from Industry Curriculum Visit to Industry/Professional Body Curriculum World of work (intro to job search skills) Enrichment/Job Centre Work Ethics 3Sixty/Curriculum Job Search Skills (CVs, job hunting, interview prep) Adviser 20 mins each Jan-Mar 60 mins Feb-Mar Careers 60 mins when appropriate ½ to 1 day when appropriate 60 mins Mar-Jun 60 mins as appropriate 60 mins Apr-Jun Careers EFC College Careers Service, April 2013 Manager: Reviewed: Next Review of Policy & IA Avril Rattner, Head of Learner Services March 2014 March 2015
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