Electronic Auction and Fulfillment BUYER MANUAL

Electronic Auction and Fulfillment
BUYER MANUAL
Food Corporation of India – OMSS (D) through NCDEX SPOT Exchange Limited
Information
Go to Website- www.ncdexspot.com and then to Circulars->English.
(http://ncdexspot.com/Circular_English.aspx).
Here you will get updated information on 
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Region wise, depot wise auction schedule to be conducted in electronic form
Details of account numbers where EMD and cost of purchase is to be deposited for each
region where electronic auctions are to be conducted.
FCI Tender Notice for Electronic Auctions
Region / Depot wise Taxes and Levies applicable
Any other relevant information
All the information is made available in the form downloadable PDF files. Please download and study
the information. Please remember to check for auction schedule updates, if any on the same page.
Process of Depositing EMD
All prospective buyers need to deposit the EMD in the respective regional account for regions where
they intend to participate. (The account details are available on the information page mentioned
above)
When making the payment into the concerned FCI Account please note the UTR no or intra bank
transaction reference number. This number is required to be entered in Auction web site as
described below.
The EMD should be 10% of the declared base price multiplied by the quantity they wish to bid for
across all depots of the region.
Please note that for every auction, EMD needs to be deposited afresh. Any returnable EMD
unutilized from previous auctions, if any, cannot be used. Even if the funds statement shows a
credit balance, fresh EMD for every auction needs to be deposited region wise.
Go to ncdexspot.com website
Click on FCI RELEASE ORDER
Enter your USER ID AND PASSWORD & Reset your password
You may also go directly to this website https://fciro.nspot.in
After logging in, Select FUND OPERATION as shown below
Select Funds
Operation
In Fund Operation menu select FUND DEPOSIT
Select
FUNDS DEPOSIT
1) Please enter all details of payment done in FCI Bank account as shown below. Choose
Deposit type as EMD if deposit is for EMD and when depositing cost of commodity, choose
as COST
Please enter details of amount
deposited in FCI Bank account
i.e., Select Region Code, Name of FCI
Bank, Deposit type (EMD /COST), amount
deposited, & FCI Bank Branch .
2) Enter details of deposit made into FCI account
Enter your bank details and UTR
or bank reference no
Click SUBMIT
Click on FUND PAYMENT DETAIL
Click FUND Payment
details to Check the
status of Funds
approval
3) Following icon will open check status
of funds.
Status of
Funds Deposit
Allow at least four hours for NEFT/RTGS transaction to be effected and verified by the
back-office.
BIDDING
For participating and bidding in the auctions, go to www.ncdexspot.com and Click on FCI
OMSSD AUCTION or you may directly go to https://fciauction.nspot.in
Log in to Bidding screen for Bidding in E auctions with USER ID and Password provided by
NCDEX Spot Exchange
Go to FCI Auction  overview – Select Region – will give details of FCI depots (Auction
Timings Auction quantity, base price etc.) scheduled for e- auction for the day. Click on BID
Select FCI Auction  Auction Floor  Select Region
Quote BID
Price in
Rs./Quintal
Quote
quantity in
MT ( Metric
tonnes)
Time left for
completion of
E Auction
For the first time for every depot, you will be asked to confirm your quote once more after you
submit the quote, screen is shown as below. After confirmation, you have to agree to terms
displayed as below.
PLEASE DO NOT WAIT TILL THE LAST MINUTE TO PUT IN YOUR BIDS. YOUR BID TAKES A FINITE
TIME TO REACH THE AUCTION SERVER. IF THERE ARE MANY DEPOTS AND MANY BIDDERS, YOUR
BID MAY BE IN QUEUE OR IN TRANSAMISSION AND MAY NOT REACH SERVER BEFORE THE
SCHEDULED END TIME OF THE AUCTION.
IF YOUR BID DOES NOT REACH THE SERVER BEFORE SCHEDULED END TIME, IT WILL BE REJECTED.
TRY AND PUT IN YOUR BIDS AT LEAST 3-5 MINUTES BEFORE SCHEDULED END TO ENSURE THAT IT
REACHES THE SERVER IN TIME.
Prices and Quantities of five highest bids are displayed on the screen. Buyer identity is not revealed
ONCE YOUR BID IS RECORDED, YOU CAN NOT REDUCE THE QUANTITY NOR PRICE OF YOUR BID. SO
MAKE SURE YOU CHECK YOUR QUOTES PROPERLY BEFORE SUBMISSION. THERE IS NO CORRECTION
MECHANISM ONCE THE BIDS IS RECORDED.
At the end of the auction, you can check in the “Provisional Winning Bids” to see if you are amongst
the shortlisted bidders. The winners are provisional and need approval from respective FCI regional
office. Once the FCI regional office approves the Quoted Prices & Quantities the same can be seen in
in the Auction Fulfillment application https://fciro.nspot.in or go to http://ncdexspot.com and then
click on FCI Release Order.
In case your bid is not approved, it will appear as ‘NONE’ / ‘INVALID’ in Auction Fulfillment and you
cannot process it further. In case your bid is approved, you will have to complete subsequent steps.
These are:
Deposit of cost of commodity shall include all taxes and levies as applicable in the region/area.
Please check applicable taxes and levies before depositing the amount on the information page. If
amount is inadequate, you will not be able to get the Release Order. Please note that you can pay
and lift at the most in two installments.
The amount needs to be deposited in the respective regional bank account of FCI and then the
information of the deposit needs to be updated in Funds Deposit as you did in case of EMD
(described above) but deposit type needs to be mentioned as COST.
After depositing the amount, click Auction Fulfilment.
You will see list of pending fulfillment transactions along with an Edit button (circled below)
In case you want to lift the commodity in parts, please use split fulfillment obligation option. You
have to split an obligation into two obligations based on the amount you have deposited.
Fill up the details of Payment made for cost of commodities as below and request release order.
Complete Payment
Info for Cost of
Commodities
You may be able to download a copy of the provisional Release Order. While you may download it
for your records, it cannot be used for lifting till it is digitally signed. If you take unsigned Release
Order to Area Office or Depot, it will not be accepted. Wait till the release order and payment for
cost has been verified and release order is digitally signed.
You can check the status of your order as per the screen below.
When Sequence No 7 in above screen is shown as completed, your Release Order is ready for
download.
A valid Digitally Signed Release Order would look like screen below. Please note the circled area,
Please note that a valid Release Order must have two digital signatures. The actual names in the
signature would depend on the individual officers signing the Release Order.
Release of EMD and Withdrawal of Funds
If your bid is unsuccessful or partially unsuccessful, request for release of your EMD in full or part
respectively will be sent by NCDEX SPOT Exchange to respective regional office of FCI by next
business day. FCI regional offices would transfer the amounts to your account.
In case the your deposit towards cost of commodity is in excess of requirement or actual delivered
quantity is less than the Release Order quantity, you may put in a funds withdrawal request as per
the screen below. The request would be forwarded to FCI regional office on the next business day
and the amount will be transferred to your account by FCI regional office.
Please contact NCDEX SPOT Exchange at toll free number 1800-2101222 in case of any query or
alternatively at email: [email protected]

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