Board of County Commissioners BENTON COUNTY

Jerome Delvin
District 1
Shon Small
District 2
James Beaver
District 3
Board of County Commissioners
BENTON COUNTY
David Sparks
County Administrator
Loretta Smith Kelty
Deputy County Administrator
AGENDA
BOARD OF BENTON COUNTY COMMISSIONERS
Regular Board Meeting
Tuesday, August 05, 2014
Benton County Courthouse, Prosser, WA
9:00 AM
Call to Order
Approval of Minutes
 July 29, 2014
Review Agenda
Consent Agenda
Coroner
a. Line Item Transfer, Fund No. 0000-101, Dept. 109
Human Services
b. Substance Abuse Strategic Plan Update
Juvenile
c. Line Item Transfer, Fund No. 0115-101, Dept. 173 & 174
Planning
d. Line Item Transfer, Fund No. 0000-101, Dept. 116
Public Works
e. Bid Award to Stripe Rite, Inc. for C.E. 1976 SMP - Pavement Marking
f. Purchase of Crack Seal from Special Asphalt Products, Inc.
g. Approval of Appraisals – CRID #24 – Willamette Heights Section 8
Sheriff
h. Line Item Transfer, Fund No. 0000-101, Dept. 125
i. Line Item Transfer, Fund No. 0127-101, Dept. 000
Treasurer
j. Agreement w/ FTN Financial Main Street Advisors, LLC
Scheduled Business
MATRICS Business Plan Presentation ~ C Johnson
Unscheduled Visitors
Other Business
____________________________________________________________________________________________________________
P.O. Box 190, Prosser, WA 99350-0190; Phone (509) 786-5600 or (509) 736-3080, Fax (509) 786-5625
[email protected]
MINUTES
BOARD OF BENTON COUNTY COMMISSIONERS
Regular Board Meeting
Tuesday, July 29, 2014, 9:00 a.m.
Commissioners’ Conference Room
Benton County Courthouse, Prosser, WA
Present:
Chairman Pro Tem Jerome Delvin
Commissioner Shon Small
County Administrator David Sparks
Clerk of the Board Cami McKenzie
Absent:
Chairman James Beaver – ECA Conference
Benton County Employees Present During All or a Portion of the Meeting: Deputy
Administrator Loretta Smith Kelty; Public Works Manager Daniel Ford; Planning Manager
Mike Shuttleworth; DPA Ryan Brown; Clerk Josie Delvin; Bob Woody, IT Department; GIS
Manager Mary Phillips; Michelle Simpson and Erhiza Rivera, Treasurer’s Office; Marty Groom,
Public Works.
Approval of Minutes
The Minutes of July 22, 2014 were approved.
Consent Agenda
MOTION: Commissioner Small moved to approve the consent agenda items “a” through “r”.
Commissioner Delvin seconded and upon vote, the Board approved the following:
Commissioners
a.
2014 Organization of Benton County Commissioners; Rescinding Resolution 2013882
b.
Line Item Transfer, Fund No. 0000-101, Dept. 107
Facilities
c. Approval of Invitation to Bid for Janitorial Services @ Various Benton County Locations
d. Amended Contract w/ABM Janitorial, Inc. for Janitorial Services
e. Contract w/PBS Engineering & Environmental Inc. for Hazardous Materials
Investigations
Human Services
f. Line Item Transfer, Fund No. 0108-101, Dept. 560
Juvenile
g. Amended Contract w/Kennewick School District for Truancy Services
h. Amended Contract w/Pasco School District for Truancy Services
-1-
Office of Public Defense
i. Terminating Contract w/J Briggs for District Court Indigent Defense
Personnel
j. Contract w/C Poulsen for Training Services
Public Works
k. Award of Card Lock Service for Fuel to Co-Energy
Sheriff
l. Interlocal Agreement w/City of Connell for Swat Team Assistance
m. Line Item Transfer, Fund No. 0000-101, Dept. 118
n. Line Item Transfer, Fund No. 0000-101, Dept. 119
o. Line Item Transfer, Fund No. 0000-101, Dept. 121
Treasurer
p. Authorization for Disbursements from Historical Preservation Fund
Workforce Development Council
q. Appointment of A Woodcock to the BF Workforce Development Council
r. Appointment of G Campos to the BF Workforce Development Council
Other Business
MATRICS/Dispatch Issue
Commissioner Small said he talked to Emergency Dispatch about the letter from FOP and they
would also be writing a letter to that group. He recapped that he talked to Sheriff Latham and the
City of Pasco regarding those entities getting on Benton County’s system until a merger
happened and that Chief Skinner had offered to assist them so they could become a customer of
dispatch until MATRICS, so it was originally offered to them.
David Sparks stated that the budget call letter would go out on Friday to all departments and they
would then have four weeks to get their budget completed. The Board would then meet with the
departments during budget workshop in October. He mentioned there was a new instruction
sheet that Loretta Smith Kelty put together that would be included with the call letter to conform
with the budget policy.
Executive Session
The Board went into executive session at 9:05 a.m. for approximately 10 minutes to discuss the
status of a pending litigation with DPA Ryan Brown and DPA Reid Hay via/videoconference.
Also present were David Sparks, Loretta Smith Kelty, and Cami McKenzie. The Board came
out at 9:15 a.m. Mr. Brown said the Board discussed pending litigation and took no action.
Vouchers
Check Date: 07/18/2014
Warrant #: 105296-105477
Total all funds: $5,895.01
-2-
Transfers#: 071801-071813
Total all funds: $1,182,645.83
Warrant #: 105529-105744
Total all funds: $1,905,702.03
Check Date: 07/25/2014
Warrant #: 105745-105887
Total all funds: $38,981.88
Warrant #: 072501-072511
Total all funds: $717,947.34
Warrant #: 106237-106402
Total all funds: $643,562.25
Total amounts approved by fund can be reviewed in the Benton County Auditor’s Office.
Resolutions
2014-561:
2014-562:
2014-563:
2014-564:
2014-565:
2014-566:
2014-567:
2014-568:
2014-569:
2014-570:
2014-571:
2014-572:
2014-573:
2014-574:
2014-575:
2014-576:
2014-577:
2014-578:
2014 Organization of Benton County Commissioners; Rescinding Resolution
2013-882
Line Item Transfer, Fund No. 0000-101, Dept. 107
Approval of Invitation to Bid for Janitorial Services @ Various Benton County
Locations
Amended Contract w/ABM Janitorial, Inc. for Janitorial Services
Contract w/PBS Engineering & Environmental Inc. for Hazardous Materials
Investigations
Line Item Transfer, Fund No. 0108-101, Dept. 560
Amended Contract w/Kennewick School District for Truancy Services
Amended Contract w/Pasco School District for Truancy Services
Terminating Contract w/J Briggs for District Court Indigent Defense
Contract w/C Poulsen for Training Services
Award of Card Lock Service for Fuel to Co-Energy
Interlocal Agreement w/City of Connell for Swat Team Assistance
Line Item Transfer, Fund No. 0000-101, Dept. 118
Line Item Transfer, Fund No. 0000-101, Dept. 119
Line Item Transfer, Fund No. 0000-101, Dept. 121
Authorization for Disbursements from Historical Preservation Fund
Appointment of A Woodcock to the BF Workforce Development Council
Appointment of G Campos to the BF Workforce Development Council
-3-
There being no further business before the Board, the meeting adjourned at approximately 9:15
a.m.
_______________________________
Clerk of the Board
______________________________
Chairman
-4-
a. Line Item Transfer, Fund
No. 0000-101, Dept. 109
b. Substance Abuse Strategic
Plan Update
c. Line Item Transfer, Fund No.
0115-101, Dept. 173 & 174
d. Line Item Transfer, Fund
No. 0000-101, Dept. 116
e. Bid Award to Stripe Rite, Inc. for
C.E. 1976 SMP - Pavement Marking
f. Purchase of Crack Seal from
Special Asphalt Products, Inc.
g. Approval of Appraisals – CRID #24
– Willamette Heights Section 8
h. Line Item Transfer, Fund
No. 0000-101, Dept. 125
i. Line Item Transfer, Fund
No. 0127-101, Dept. 000
j. Agreement w/ FTN Financial
Main Street Advisors, LLC
MATRICS Business Plan
Presentation ~ C Johnson
Business Plan for the
Multi-Agency Three Rivers
Information and Communication Services
(MATRICS)
Submitted to the MATRICS Steering Committee: 27 June 2014
MATRICS Business Plan
Section 1: Project Background
Overview
Over the last several years, Franklin County and Benton County have been exploring how
to improve the public safety and emergency service provided. This is due in no small part
to the fact that the two counties law enforcement, fire and emergency medical services
have increased the amount of operational interactivity over the last decade. While there
were specific areas that were of interest to different constituencies (e.g., improving the
accuracy of misdirected 9-1-1 calls made in bordering areas such as the highway), there
was a broad consensus for examining the possibility of improved services through
consolidation of the public safety answering points (PSAPs) currently located in the
communications centers of the two counties while reducing the risk profile of the current
two county dispatch center setup.
After more intensive discussion, a Steering Committee was formed consisting of
representatives from each County Commission and the Cities of Kennewick, Pasco and
Richland. The Steering Committee decided to hire a consultant to perform a feasibility
analysis of the potential consolidation. Based upon the findings in that analysis, the
Steering Committee requested that the consultant develop a business plan for MATRICS
using a grant from the State. This document is the result of that business plan.
Bi-County Cooperation
There are many indications that the need for bi-county cooperation has been increasing
over the last decade or more. This can be seen anecdotally in the Public Safety area with
the various task forces (e.g., Drug Task Force, Special Investigations Task Force); or with
the BiPIN Board, which oversees the I/LEADS Law and Jail Records Management System.
In addition, the BentonFranklin Council of
Governments
has
collected 2013 traffic
counts
from
four
regional jurisdictions:
WSDOT, the Cities of
West
Richland,
Richland, Kennewick
and Franklin County.
Page 1
MATRICS Business Plan
These show a significant increase in traffic over the bridges in the last decade.
While this does not provide a direct indicator of a need for additional cooperation, it
provides evidence of the stresses the local communities are under, especially Public
Safety agencies, to provide quick, decisive response to an increasingly mobile population.
Evolution of Public Safety Answering Points (PSAPs)
At the beginning, 9-1-1 call answering and dispatch services were provided by local public
safety answering points (PSAPs), typically as part of a sheriff’s office or police department,
to provide call response for law enforcement, fire and emergency medical services. These
early 9-1-1 Centers were frequently staffed by available civilian or sworn personnel, who
typically performed other functions for the agency.
These early 9-1-1 calls provided the call taker with little-to-no information. The move to
Enhanced 9-1-1 (E9-1-1) provided access to a database with Automatic Location Identifier
(ALI) information and Automatic Number Identifier (ANI) information, generally
maintained by the local telephone company, under a contract with the PSAP. A
companion database, known as the MSAG, Master Street Address Guide, provided
address elements including the exact spellings of street names, and street number ranges.
In the nearly five decades since the first 9-1-1 call was placed, 9-1-1 Centers have evolved.
They are now staffed with highly-trained personnel who utilize sophisticated technologies
and who measure results in seconds cut from response times and in lives saved. These
changes were brought about by: increased demand resulting in higher 9-1-1 call volumes,
as the public became more aware of its availability and cell phones became more widely
used; and, raised public expectations about available emergency medical services through
9-1-1.
A shift is occurring nationally away from landline calls to mobile phone calls for 9-1-1
services. With this shift comes the accompanying demand that smartphone capabilities
be accepted by 9-1-1- Centers. This move, towards Next Generation (NG) 9-1-1 will make
it possible for individuals contacting 9-1-1 Centers to do so through means other than a
phone call. Text messaging, video calls, and other forms of communications will now be
possible. But this evolution to NG 9-1-1 will be disruptive and expensive.
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