ePAF for an Administrative New Hire, Rehire, Transfer Candidate in E-Recruit Dept HRF Prepares the Job Offer, confirming salary and other information using the Job Offer Component section. Confirm start date in comments. Dept Action Recruit confirms CBC and confirms/creates Emplid HR Action Recruiter Prepares for hire (Offer letter or instruction needs to say the emp needs to bring in whatever ID qualifies for section 2 of I-9 .) HR Action ePAF is placed on the Department Initiator’s worklist. Completes information formerly in Comments. Start Date, MoCode, Comp Rate, work address & phone, etc. Uploads any supporting documents which should be filed with the PAF. Dept Action Dept Initiator creates the Appointment Notification Form and submits. Never create an ePAF without creating an ANF. Student titles as listed in HR204 are only exception. This action launches on boarding and is trigger for provisioning of access and email. Usually within 24 hours, next business day. Immediately after submitting the ePAF, you must create the Appointment Notification or you risk it not being available to the employee at the same time as the rest of the onboarding forms. Information System at system level begins provision process Onboarding stays in “Not Ready” status until all steps are completed. Email Generated to employee with instructions to myHR for onboarding forms. Dept Action Employee completes onboarding forms. PDF, W-4's, Onboarding Information completed and status on list is ready. Employee Action Departmental Approver Approves. Checklist will not be complete because HR completes section 2 of I-9, Views the documents, and activates Everify. Dept Action EMPLOYEE MUST BRING Documents to HR on first day to be viewed in order to complete section 2 of i-9. HR Office reviews that onboarding is completed. HR verifies FICA checklist form . HR Action HR Action At any point in the workflow, if the PAF is “recycled” it will always return to the person who started the PAF ( initiator). Not everyone who has the ability to initiate a PAF for the unit. HR Action Any approver can ask for other information, can recycle to make corrections (recommended), can attach documents. ePAF is approved and loads to PS. HR Record is finished and Hire is complete HR verifies Image Now documents are properly indexed Not likely to occur on Administrative Hire Approver Notes ↓ HR Action