GMS Adjustment To use the GMS Adjustment Tool:

GMS Adjustment Webinar
GMS Adjustment
The GMS Adjustment is used so that Reception and Admin Staff can use ONE service code to charge patients and
the correct price will be reflected in the invoice regardless of the Patient’s Age, whether they are funded, have a
Community Service Card or have a High User Card.
To use the GMS Adjustment Tool:
1. Ensure you have the latest Subsidies in Medtech. Check in Setup > Accounting Subsidies
2. Ensure the Subsidies in the GMS Adjustment Tool reflect exactly what you have in Medtech E.g. The subsidy
for AGPN in Medtech as shown below
needs to match the Subsidies from the Subsidies tab within the GMS Adjustment Tool
The same goes for CACC in Medtech
They need to match the subsidies in the subsidy tab of the GMS Adjustment Tool
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and the same goes for GMS
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3.
Enter the prices you want to charge into the top half of the Consultation tab of the GMS Adjustment Tool
(Registered should be the same as Casual)
Funded refers to your enrolled patients
GMS Age Codes:
A = Adult
J = Juvenile
Y = Youngest
18 + years (can vary – Check Tools > Patient > GMS Utility)
6 – 17 years
Birth – 6 years
Special Funding Card Codes:
1 = CSC Card (Patient has a Community Services Card)
3 = No Card (Patient does not have a special funding card)
Z = HU Card (Patient has a High User Card)
1. Adult:
2. Juvenile:
3. Youth:
A1 = Adult CSC Card
J1 = Juvenile - CSC Card
Y1 = Youth CSC Card
A3 = Adult No Card
J3 = Juvenile - No Card
Y3 = Youth No Card
AZ = Adult HU Card
JZ = Juvenile - HU Card
YZ = Youth HU Card
You can use copy and paste within this table (be careful not to amend the GMS Adjustment table as this contains
calculations).
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4. You will also need to enter the amounts you want to charge into the ACC Consultation and AGPN
Consultation tabs
5. The 2nd table of each tab will display the GMS Adjustment.
6. It is recommended that you print the GMS Adjustment out from the Adjustment FAX tab
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7. Follow the instructions as per the Adjustment Fax
a. Within Medtech
b. Choose Setup > Accounting > Services
c. Open the Consultation Service Code (type C to directly go to the Consultation code)
d. Enter the Service Fee as displayed in the printed table from the Adjustment Fax
e. Ensure that there is no tick in Fixed Fee (a tick in here will mean the GMS adjustment will not work)
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f. Click the GMS Adjustment Tab
g. Enter all values as displayed in the printed table the Adjustment Fax
8.
You can also use the GMS adjustment tab within Medtech to charge for items such as travel vaccines which
have a different price for Adults and Children.
a. E.g. if a travel Vaccine for Typhoid is $80.00 for Adults, but you only want to charge $60.00 for
Children
b. Go to Setup > Accounting > Services
c. Enter in 80 for the Service Fee
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d. Go to the GMS Adjustment Tab and enter minus 20 for all Ys and Js
9. Manual Formula for GMS
If you want to calculate the GMS Adjustment Manually the formula is:
(Patient Co-payment + Subsidy) – Service Fee = GMS Adjustment
Manual Formula for CACC and AGPN is the same however the Service Fee is different
Service fee for CACC and AGPN is the highest Casual fee + the Subsidy
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