Board of Trustees - Baltimore City Community College

Board of Trustees
Open Session
Tuesday, May 27, 2014
4 P.M.
Mini Conference Center
Liberty Campus
BALTIMORE CITY COMMUNITY COLLEGE
Board of Trustees
Dr. Rosemary Gillett-Karam, Chair
Dr. Mary E. Owens Southall, Vice Chair
Dr. Donald A. Gabriel
Mr. Jay Hutchins
Ms. Morgan McKie, Student Trustee
Ms. Pamela Paulk
Ms. Maria Harris Tildon
Dr. S. Todd Yeary
TAB 1
BALTIMORE CITY COMMUNITY COLLEGE
BOARD OF TRUSTEES
UNAPPROVED
OPEN SESSION AGENDA
Tuesday, May 27, 2014, 4 p.m.
Mini Conference Center
Liberty Campus
I.
CALL TO ORDER (Dr. Rosemary Gillett-Karam, Chair)
II.
ADOPTION OF AGENDA
III.
PUBLIC PRESENTATIONS
College Excellence Award Presentation
Dr. Richard Bucher, Sabbatical Update
IV.
BOARD ACTIONS/CONSENT AGENDA (All actions requiring a vote.)
A. Approval of the May 27, 2014, Agenda ............................................................. TAB
B. Approval of the April 22, 2014, Minutes ............................................................. TAB
C. College Contracts………….. .............................................................................. TAB
D. Student Government Association (Mr. Olayiwola Bakare, President) ................ TAB
E. Faculty Senate (Dr. Katana Hall, President) ...................................................... TAB
F. AFSCME Local #1870 at BCCC (Ms. Charlene Gray, President)...................... TAB
1
2
3
4
5
6
Action: Move to approve the Board Actions/Consent Agenda
V.
FINANCE COMMITTEE RECOMMENDATIONS ................................................... TAB 7
(Dr. Donald Gabriel, Finance Committee Chair)
(Action)
A. Operating Budget Request Overview
B. Capital Budget Request Overview
C. Proposal for Non-Credit Student Payment Information Agreement
D. Tuition and Fees
VI.
PRESIDENT’S REPORT (Dr. Carolyn Anderson, Interim President) ..................... TAB 8
A. Updates
(Information)
 Middle States
 Contractual Conversions (Ms. Sheryl Nelson, executive director of Human Resources)
 Enrollment Report (Mr. Ron Smith, Vice President of Student Affairs)
VII.
VIII.
B. Active Search Listing ......................................................................................... TAB 9
(Information)
MOTION FOR ADJOURNMENT
THE CLOSED SESSION OF THE BOARD OF TRUSTEES IS DESIGNED TO DISCUSS
PERSONNEL ISSUES; PENDING PURCHASE OF PROPERTY FOR THE FUTURE
NEEDS OF THE COLLEGE; AND, TO OBTAIN LEGAL ADVICE.
NEXT MEETING:
June 24, 2014, Business and Continuing Education Division (BCED)
TAB 2
BALTIMORE CITY COMMUNITY COLLEGE
BOARD OF TRUSTEES
UNAPPROVED
OPEN SESSION MINUTES
Tuesday, April 22, 2014, 4 p.m.
Mini Conference Center-Liberty Campus
Board Members Present: Dr. Rosemary Gillett-Karam, Chair, Dr. Mary Owens Southall
Vice Chair, Dr. Donald Gabriel (via conference call), Mr. Jay Hutchins, Ms. Pamela Paulk,
Ms. Maria Harris Tildon, and Dr. S. Todd Yeary
Board Members Absent: None
I.
PRELIMINARY PRESENTATIONS (Awards, recognitions, honors, etc.)
None
II.
PUBLIC PRESENTATIONS
Dr. James Haynes and Mr. Dale Glenwood Green of Sulton, Campbell, Britt and
Associates, presented proposed a potential collaboration with the College to rent space at
the Gompers site once it is developed. Chair Gillett-Karam stated that the Board has opted
not to proceed with any presence at the Gompers site at this time.
III.
BOARD ACTIONS/CONSENT AGENDA (All Actions requiring a vote.)
The Board voted unanimously to approve the April 22, 2014, consent agenda:
 April 22, 2014, Agenda
 February 25, 2014, Minutes
IV.
ITEMS REMOVED FROM THE CONSENT AGENDA
None
V.
PROPOSALS FOR NEW INSTRUCTIONAL PROGRAMS (Dr. Tonja Ringgold, Interim
Vice President of Academic Affairs)
Dr. Ringgold presented the Health Information Technology Associate of Applied Science
and Coding Specialist Certificate for approval, noting substantive changes in both
programs must be made to comply with the new requirements issued by Maryland Higher
Education Commission (MHEC).
Action: The Board of Trustees approved the Health Information Technology
Associate of Applied Science and Coding Specialist Certificate.
*Trustee Gabriel abstained from the vote
VI.
TUITION AND FEES
The Board tabled the vote on tuition and fees to receive more comprehensive data that
supports an increase.
VII.
PRESIDENT’S REPORT
Please see the April 22, 2014 Board Book for the full President’s Report.
VIII.
ENROLLMENT UPDATE (Mr. Ron Smith, vice president of Student Affairs)
No enrollment update was provided.
Page 1 of 2
IX.
NEXT MEETING
May 27, 2014, Liberty Campus
X.
ADJOURNMENT
The Board of Trustees meeting adjourned at 5:24 p.m.
ATTENDANCE:
Dr. Carolyn Anderson, Interim President
BCCC Staff Present: Dr. Wayne Beckles, Ms. Linda Benjamin, Mr. Bill Booth, Ms. Vera
Brooks, Ms. Leslie Brown, Ms. Kathy Odell Carlson, Mr. Dan Coleman, Ms. Angelique
Cook-Haynes, Ms. Beatriz del Castillo, Ms. Marlene Downs, Ms. Patricia Edwards, Mr.
Edward Ennels, Mr. Christopher Falkenhagen, Mr. Erik Fortune, Ms. Charlene Gray, Ms.
Linda Hall, Mr. Tony Herrera, Dr. Meta Harris, Ms. Shaw Harrison, Ms. Dorothy Holley, Dr.
Bob Iweha, Dr. Brad Lyman, Mr. Gregory Mason, Ms. Valerie McQueen-Bey, Ms. Shontee
McMillan, Mr. Adam Morsy, Mr. Carlos Muhammad, Ms. Jacqueline McNair, Ms. Sheryl
Nelson, Ms. Sue Niehoff, Mr. Scott Olden, Mr. Patrick Onley, Mr. Jerry Reichenberg, Ms.
Sylvia Rochester, Mr. Scott Saunders, Ms. Sabina Silkworth, Mr. D. FitzGerald Smith, Mr.
Ron Smith, Dr. Daphne Snowden, Ms. Kathy Styles, Mr. Chima Ugah, Mr. JaHon Vance,
Ms. Robin Washington-Scott, Ms. Cynthia Webb, Dr. Dennis Weeks, Dr. Penny Weidner,
Ms. Meintje Westerbeek, Ms. Brenda Wiley
Others Present: Mr. Olayiwola Bakare, BCCC student; Ms. Sally Grant, BCCC
Foundation Board; Mr. Bryan Perry, Assistant Attorney General; Ms. Nicole Lee and Mr.
Charles Mezu, Coppin State University, Mr. Dale Green, Morgan State University student;
Mr. Garret Halbach, Department of Legislative Services,
CLOSED SESSION
The Board voted unanimously, under the Open Meeting Act, State Government Article,
Section 10-508, to convene in Closed Session on April 22, 2014, in the President’s
Conference Room to discuss real estate, personnel and to obtain legal advice.
Respectfully submitted,
Carolyn Anderson, Ed.D.
Interim President
*Full report on file in the President’s Office
Page 2 of 2
TAB 3
BOARD AGENDA
TAB 3-Action
May 27, 2014
NO COLLEGE CONTRACTS
TAB 4
BOARD AGENDA
TAB 4-Information
May 27, 2014
Baltimore City Community College
Student Government Association
April Board Report
Respect the Craft
April 8, 2014
The monthly “Respect the Craft” event was held in the Café in the Main Building from
7:00pm – 9:30pm. This event was very well attended, with over 90 attendees. There were
over 10 very talented performers in a talent show format. The “Respect the Craft” show is
a very popular event on campus. Performers from other colleges are often invited to this
event held once a month.
Bake Sale
April 21, 2014
The T.R.U.T.H.S.S club had a bake sale and recruitment event. It was held at the Atrium
and was very successful. They also had a special performer (Michael Jackson
impersonator) to come on campus and entertain the students, faculty and staff. Fun was
had by all.
Passport to Student Leadership Program Review
April 23, 2014
The monthly Passport Student Leadership Series is always a very popular event for the
student body. The review was held this month and basically reminded students of the
things they had learned from the previous sessions. This event was well attended with
approximately 94 participants. The seminar was held in the Mini Conference Room in the
Fine Arts Building.
Pre-Panther Pride Week Activities
BCCC’s Got Talent
April 25, 2014
Many different students showcased their various talents. There was dancing, singing and
poetry to name a few. It was very well received by the students and staff as they were
extremely thrilled by the performances. This was our 3 rd annual show. This year’s event
was sponsored by the Office of Student Life, the Student Government Association in
collaboration with the 4A Program.
Completion Mentoring Passport Program
April 26, 2014
A group of students were able to have a great experience in the Nation’s capital. Students
and their college mentors of the Completion Mentoring Passport Program visited the
Martin Luther King, Jr. Memorial and the African American Museum of Art in Washington,
D.C. The trip was fun, educational and a great bonding experience for all that attended.
Page 1 of 2
Panther Pride Week Kick-Off
April 28, 2014
Clubs & Organizations Day
Many student clubs and organizations set up tables to give the College community
information about their club. It was also a good recruiting event. They were able to create
a serious buzz as they were all glowing in the spirit of Panther Pride.
Re-Opening of the Game Room
Students were very excited to see the game room re-opened during Panther Pride Week.
It promoted the spirit of healthy competition among students who played against each
other. It also served as an outlet for many students to relax after regular classwork.
China Day
April 29, 2014
It’s been the tradition of the International Student’s Club to celebrate a country every year.
This year, they decided to celebrate The People’s Republic of China. It was an amazing
and fun event. It was well attended by students, staff, faculty, and community members at
large. The Baltimore Times reported about the event. The guest speaker was Mr. W.
Fontaine Bell from the Maryland-China Business Council. There were also traditional
Kung-Fu dancers from Baltimore, Lion Dancers from Washington, D.C. and elementary
school students from the Baltimore International Academy who sang the national anthem
in Chinese. This event was the talk of the week.
Panther Block “PAW’’TY
April 30, 2014
The rain could not stop the Block “Paw”ty. This event was scheduled to be outside but
because of the weather it was relocated to the Student Atrium and it was a BIG Success.
There were refreshments, giveaways and many activities for the students, staff and
faculty. Some activities included a video booth, caricature artists, photo booth,
personalized street signs, stuff plush animals and local vendors. The feedback from this
activity was very positive. It was suggested that we move this event to the Student Atrium
again next year…even if it does not rain.
Page 2 of 2
TAB 5
BOARD AGENDA
TAB 5-Information
May 27, 2014
Baltimore City Community College
Report of the Faculty Senate to the Board of Trustees
May 12, 2014
The Faculty Senate elected Dr. Katana Hall, Professor of English, to the Presidency of the
Faculty Senate for 2014-16. The Senate also elected Professor Theron Coleman as the
2014-16 Secretary. The Senate Executive Committee members are elected by academic
departments. The Vice President is elected from its ranks by the SEC. The new SEC and
officers take office on May 15, 2014.
On April 30, 2014 President Lyman, President-elect Hall and Vice President Webb met
with President Anderson.
On April 30, 2014 President Lyman, President-elect Hall and Vice President Webb met
with Vice President Ringgold.
Outgoing Senate President Lyman is serving on the President Anderson’s Task Force to
develop a statement on shared governance. You will recall that attached to the September
2013 Senate report to the Board of Trustees was The Statement on Government of
Colleges and Universities issued jointly by the American Council on Education, the
American Association of University Professors and the Association of Governing Boards of
Universities and Colleges. The introduction provides the rationale for shared governance:
This statement is a call to mutual understanding regarding the government of
colleges and universities. Understanding, based on community of interest and
producing joint effort, is essential for at least three reasons. First, the academic
institution, public or private, often has become less autonomous; buildings,
research, and student tuition are supported by funds over which the college or
university exercises a diminishing control. Legislative and executive governmental
authorities, at all levels, play a part in the making of important decisions in
academic policy. If these voices and forces are to be successfully heard and
integrated, the academic institution must be in a position to meet them with its own
generally unified view. Second, regard for the welfare of the institution remains
important despite the mobility and interchange of scholars. Third, a college or
university in which all the components are aware of their interdependence, of the
usefulness of communication among themselves, and of the force of joint action will
enjoy increased capacity to solve educational problems.
The Senate is also pleased that the Board of Trustees has included two faculty members
on the Presidential Search Committee. The Senate Leadership is also appreciative of the
opportunity to meet with the Presidential candidates in keeping with the Statement’s
advice on Presidential appointment.
Joint effort of a most critical kind must be taken when an institution chooses a new
president. The selection of a chief administrative officer should follow upon a
Page 1 of 2
cooperative search by the governing board and the faculty, taking into consideration
the opinions of others who are appropriately interested. The president should be
equally qualified to serve both as the executive officer of the governing board and
as the chief academic officer of the institution and the faculty. The president’s dual
role requires an ability to interpret to board and faculty the educational views and
concepts of institutional government of the other. The president should have the
confidence of the board and the faculty.
The Board of Trustees can expect to receive the advice of the Faculty Senate upon the
completion of candidates’ visits.
Respectfully Submitted,
Brad Lyman, PhD
President of the Faculty Senate
Page 2 of 2
TAB 6
BOARD AGENDA
TAB 6-Information
May 27, 2014
AFSCME Local 1870 Presentation
To the Board of Trustees
Tuesday, May 27, 2014
1. Labor Management Committee (LMC) (in progress)
We met in April for LMC. Agenda items for the May 22 LMC will be:
1) Anonymous Supervisor Evaluation (ASE) where we will jointly review the
previously approved ASE form and process. Union representatives will present
proposal to disseminate ASE to Bargaining Unit employees between May 28
and June 4 as per process. These completed forms will be delivered to HR for
data analysis and reporting.
2) Overtime Form. Agreement needs to be reached between labor and
management on the form that the college is using so that there is consistency
and so that the OT form accurately reflects MOU agreements. Other agenda
items will also be discussed.
2. Update on Contractual conversion to PINS.
Union is requesting details (work area; whether Bargaining Unit employee or
management employee, etc.) of the three positions that recently got PINs where
contractual staff were given the PIN positions.
3. Presidential Search (discussion of timelines and progress to date)
4. Middle States (update on recent communications and next step/timeline in process)
5. Other
TAB 7
BOARD AGENDA
TAB 7-Action
May 27, 2014
FINANCE COMMITTEE RECOMMENDATIONS
OPERATING BUDGET REQUEST OVERVIEW
 THE FINANCE COMMITTEE RECOMMENDS APPROVAL OF THE FY2015 AND
FY2016 BUDGET REQUEST TO THE BOARD OF TRUSTEES.
CAPITAL BUDGET REQUEST OVERVIEW
 THE FINANCE COMMITTEE RECOMMENDS APPROVAL OF THE FY 2016 – FY
2020 CAPITAL IMPROVEMENT PROGRAM FOR SUBMISSION TO THE BOARD
OF TRUSTEES AND THE DEPARTMENT OF BUDGET AND MANAGEMENT
(DBM).
PROPOSAL FOR NON-CREDIT STUDENT PAYMENT INFORMATION AGREEMENT
 THE FINANCE COMMITTEE RECOMMENDS THAT THE BOARD OF TRUSTEES
APPROVE A SIX-MONTH INSTALLMENT PLAN THAT MAY BE USED BY NONCREDIT STUDENTS WHOSE PORTION IS NOT COVERED BY A THIRD PARTY
AGREEMENT.
TUITION AND FEES
 THERE IS NO INCREASE IN THE BASE CREDIT TUITION RATE FOR FY2015.
AT THE FEBRUARY 2014 BOARD OF TRUSTEES MEETING, THE BOARD DID
NOT VOTE TO INCREASE TUITION AND FEES FOR THE FY2015 FISCAL
YEAR. HOWEVER, THE OUT OF STATE TUITION RATE WILL INCREASE BY
$15 (FROM $210/PER CREDIT HOUR TO $225/PER CREDIT HOUR) AS
MANDATED IN THE COLLEGE’S ARTICLES OF EDUCATION.
PLEASE SEE THE MAY 27, 2014, FINANCE COMMITTEE BOOK FOR THE FULL
REPORT
TAB 8
BOARD AGENDA
TAB 8-Information
May 27, 2014
Baltimore City Community College (BCCC)
2901 Liberty Heights Avenue. Baltimore, Maryland 21215
Interim President’s Board Report … May 27, 2014
The month of May ushers in many closing events and celebrations of achievement for
students as well as staff. Commencement services, scheduled for June 7, 2014, will mark
the ultimate achievement for many of our students, with an anticipated 488 graduates.
The primary areas of focus for operations have been development of an Institutional
Response to the Middle States Exit Report and development of the FY 2015 budget for
review by the Board. This document highlights progress on BCCC Core Business and
Operations matters. If there are other items about which you wish information, do not
hesitate to contact Nikita Lemon, and information will be made available.
BCCC Core Business Matters
Middle States Commission on Higher Education (MSCHE). The College has uploaded
onto the MSCHE website the required Institutional Response to the Middle States Exit
Report. When the full Commission meets in June, the visiting Team will present an oral
report, and a decision will be rendered on the accreditation status of the institution. The
College community continues to be involved in providing responses and action plans to
address the concerns, suggestions, recommendations, and requirements reflected in the
Exit Report.
Accreditation Council for Business Schools and Programs (ACBSP). The ACBSP
Accreditation Team forwarded to the College a favorable review regarding eligibility and
compliance for continued accreditation.
BCCC Business Operations Matters
Contractual Employee Conversion. Human Resources and Business and Finance have
worked diligently to complete an assessment of the contractual employee workforce. The
employment status of four contractual employees will be converted to PIN positions.
Affordable Health Care Act (AHCA). The College continues to work closely with the
State regarding the impact of the Affordable Health Care Act. The Governor’s office on
Healthcare Reform has been charged with coordinating efforts on healthcare reform in
Maryland and implementing federal mandates through the Maryland Healthcare Exchange.
Anna Rutah, Benefits Coordinator, has worked with several employees who have
expressed an interest. The most recent communication from the State indicates that more
information will be forthcoming within the next several months.
FY 2015 Operating Budget: The Governor’s FY 2015 budget allotment of $41,831,621
has been adjusted by the reduction of two PIN positions and a $79,000 rebate to the State
Department of Budget and Management.
TAB 9
HR Active Search Listing *
As of May 9, 2014
*18 Active Searches
1
2
Div
PIN #
Position
Date(s) posted
Advertised
Current Status/Updates
AA
76824
Prescriptive Tutoring Manager
11/18/2013
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Re-opened Search /Committee Reviewing
AA
76591
Science Center, Coordinator
11/20/2013
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Offered Accepted
HERC, HEJ, MD job,
CareerBuilder, network, Beyond,
8/29/2013 & 12/3/13
ADHA, mydentaljobs.com,
Socials
AA
73961
Assistant Prof. Dental Hygiene
AA
66654
Assistant Professor of Education
12/3/2013 & 05/7/14
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Search Reopened
AA
84362
Assistant Professor of Fashion
Design
5/6/2014
Socials, Beyond, HEJ
Search Open
AA
66706
Dean of Special Projects
5/9/2014
Internal
Search Open
B&F
66982
Chief Budget Officer
3/18/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
2nd Interview Scheduled
B&F
66653
Procurement Specialist II
1/14/2014
CB,HERC,HEJ, Chronicle, MD
job Network, Beyond, socials
Search to be re-opened
B&F
66740
VP of Business & Finance
SAR Process (signatures)
B&F
66658
Accounts Receivables Clerk
SAR Process (signatures)
BCED
81695
Director, ABE
1/7/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Offered Accepted
BCED
66633
Admissions Specialist
3/19/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Search Committee Reviewing applications
BCED
84364
Non-Credit Healthcare Manager
3/19/2014
Socials, Advance Nursing,
Academic Careers
Search Reopened
IAMR
66686
VP, IAMR
3/1/2013, 12/13/13
CB,HERC,HEJ, Chronicle, MD
job Network, Beyond, socials
Offered Accepted
IAMR
67013
Accountant I
4/9/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
HR Screening Resumes
PO- HR
73168
Professional Development
Professional
3/11/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Search Open
PO-CITS
73032
Manager, Infrastructure, Systems,
Telecommunications
11/9/2012,
12/13/2013
HEJ, ISHEJ, HERC, DICE, CB.
Socials
Reopening/Job Description Revised
PO-CITS
66958
Helpdesk Supervisor
1/29/2014
HEJ,Beyond, HERC, MD/DC Job
network, socials, Beyond, Career
Builder, Dice
Offered Accepted
PO-HR
82345
Associate Director of HR
3/21/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
1st Interviews Scheduled
PO-HR
82345
Talent Acquisitions
3/21/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Search Committee Reviewing applications
SA
66991
Dean, Student Development
12/20/2013
HEJ,Beyond, HERC, MD/DC Job
network socials, Beyond, Career
Builder
2nd Interviews Pending
SA
66633
Admissions Specialist
3/12/2014
socials, HEJ, HERC, Beyond,
CareerBuilder, MD Job Network
Search Committee Reviewing applications
3
Par Pending
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22

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