BHOPAL MUNICIPAL CORPORATION

BHOPAL MUNICIPAL CORPORATION
TENDER ENQUIRY FOR SUPPLY, TESTING, INSATALLTION
of100 units of HAND HELD MACHINES (HHM)
INCLUDING DEVELOPMENT/CUSTMIZATION OF
APPLICATION SOFTWARE
NIT No: 3 BMC/IT/Tender/2014/………Bhopal, Dated 31 Jan 2014
www.mpeproc.gov.in System Tender No 397
Bid Document
Bid Document Purchased
By
Document Fee Details
By NEFT/By E-payment
UTR No
Bhopal Municipal Corporation (BMC)
Annapurna Building
Near Sadar Manzil
Bhopal
Tel: 0755-2701190
Email : [email protected]
Web : www.bmconline.gov.in
Disclaimer
THE INFORMATION PROVIDED BY THE BIDDERS IN RESPONSE TO
THIS TENDER DOCUMENT WILL BECOME THE PROPERTY OF BMC
corporation AND WILL NOT BE RETURNED. BMC RESERVES THE
RIGHT TO AMEND, RESCIND OR REISSUE THIS TENDER
DOCUMENT AND ALL AMENDMENTS WILL BE ADVISED TO THE
BIDDERS AND SUCH AMENDMENTS WILL BE BINDING ON THEM.
THIS DOCUMENT IS PREPARED BY BMC FOR THE PROCUREMENT
OF HAND HELD COMPUTERS. IT SHOULD NOT BE REUSED OR
COPIED OR USED EITHER PARTIALLY OR FULLY IN ANY FORM
BHOPAL MUNICIPAL CORPORATION
Page 2
BHOPAL MUNICIPAL CORPORATION
(Computer Section)
Annapurna Building, Near Hamidia Hospital, Bhopal,MP, Phone 0755 2701190
NIT No: 3 / BMC/IT/Tender/2014/
Bhopal, Dated: 31 Jan 2014
Bhopal Municipal Corporation hereby invites the bids from reputed vendors for supply of Items
mentioned in table below.
S.
No
.
1
Details of Item
SUPPLY TESTING INSATALLTION of
100
HAND HELD MACHINES (HHM) INCLUDING
DEVELOPMENT CUSTMIZATION OF APPLICATION
SOFTWARE
Estimated
Cost
Rs 20,00,000
Earnest
Money
(EMD)
Cost of RFP
Rs.
50,000.
Rs. 5,000/-
Document
Last Date
and Time to
purchase
/download
the RFP
document
21.02.2014
17.25
Last Date and
Time to
submit the Bid
21.02.2014
23.59
The Request for proposal document is available in the tender section of BMC website
www.bhopalmuniicpal.com and www.mpeproc.gov.in. Interested bidders may submit the tender
proposal via e- tendering portal www.mpeproc.gov.in. The Nonrefundable document fee, EMD amount
will be payable thorough NEFT/e-payment gateway of www.mpeproc.gov.in The Bid (s) will be opened
on 22.02.2014 Corrigendum (if any) will be published on website not in Newspapers. So that bidders are
advised to visit the above websites regularly.
Additional Commissioner
Bhopal Municipal Corporation
BHOPAL MUNICIPAL CORPORATION
Page 3
BIDDING ACTIVITY SHEDULE
Purchase of Tender Start
Date :*
Purchase of Tender End
Date:*
Mandatory Submission
(Envelope A)Open Date:*
Financial Bid (Envelope
C)Open Date:*
01.02.2014 , 12.30
21.02.2014, 17.25
Prebid meeting Date and
Time:
Bid Submission End
Date:*
12.02.2014,14.30
21.02.2014, 23.59
Technical Proposal
22.02.2014, 10.30
(Envelope B)Open 22.02.2014, 11.00
Date:*
28.02.2014, 10.30
BHOPAL MUNICIPAL CORPORATION
Page 4
Bid Data Sheet
SNo
1
Tender Notice No. & 3 BMC/IT/Tender/2014/ Bhopal, Dated 31 JAN
Date
2014 ,
System tender No BMC/TENDER NO -397
2
Name of the Work
3
Name and address Bhopal Municipal Corporation
of the Agency
Annapurna Building, Near Sadar Manzil Bhopal
TENDER ENQUIRY FOR SUPPLY, TESTING,
INSATALLTION of
100 HAND HELD MACHINES
(HHM) INCLUDING DEVELOPMENT/CUSTMIZATION
OF APPLICATION SOFTWARE
Tel: 0755-2701190
4
Name & Address of
Bidder
4
Earnest
Deposit
5
Non
Refundable INR 5,000 by NEFT
Document Fee
www.mpeproc.gov.in
6
Last date & time of
receipt of bids- Due
Date
Money INR 50,000 by NEFT or E-payment on
www.mpeproc.gov.in
or
E-payment
on
As per Tendering Schedule available on
http://.mpeproc.gov.in
7
Opening of technical
bid
9
Opening of financial To Be Notified of Qualified bidders
bid
11
Contact Number of Bhopal Municipal Corporation, Annapurna
tendering authority
Building, Near Sadar Manzil, Bhopal
Phone 07552701190
Bidders Signature with seal
BHOPAL MUNICIPAL CORPORATION
Page 5
Bhopal Municipal Corporation
Annapurna Building, Near Sadar Manzil Bhopal
Tel: 0755-2701190
Bhopal Municipal Corporation wish to procure 100 HAND HELD MACHINES (HHM)
INCLUDING DEVELOPMENT/CUSTMIZATION OF APPLICATION SOFTWARE.
Detail
specification of hardware and software is in annexure-A
1.00 Services to be provided by Successful/selected bidder:
1. Supply and Installation of desired hardware to client.(Detail Specification are given in
annexure A)
2. Develop/Customize, test and install the integrated application software to be used on
HHM. (Limited to Max 5 Application)
3. Train the BMC staff to operate HMM and software.
4. Provide one year onsite warranty followed by two year maintenance contarct
5. Take care and resolve of Software related issues(if any).
2.0 The Eligibility Criteria for Bidders
1. The bidder should be an Original Equipment Manufacturer (OEM) or their Business
Partners/Agents/Authorised Dealer duly Authorised for participation in this particular
tender.
2. The Bidder must have previous experience to supplying similar hardware (including
development/customization of attached software) to any State Government of india /
State government PSU/ Central government / Central Government PSU.
3. Bidder (or Respective OEM) should be a registered Company with at least 5 years of
st
existence as on 31 Dec 2013.
4. The average Turnover of bidder should not be less then 20.0 Cr in last three financial
years out of which he Supplied the hand held machines costing more than Rs. 2
Crores
5. The Bidder should have valid Sales Tax & VAT registration.
6. The Bidder should have a valid IT-PAN.
3.00 Bidding Procedure
1. Request
for
proposal
document
is
available
on
BMC
www.bhopalmunicipal.gov.in and e- tendering portal http://mpeproc.gov.in.
website
2. Bidders may register themselves on E tendering portal www.mpeproc.gov.in.
3. After successful registration bidders may download the RFP document from portal by
paying desired document fee(Rs 5,000) and processing charges. The Document Fee
and processing fee will be payable via NEFT-E-payment on www.mpeproc.gov.in
BHOPAL MUNICIPAL CORPORATION
Page 6
4. Bidders are required to pay Earnest money deposit Rs 50,000.00(Rs Fifty Thousand
only) Via NEFT -E-payment on www.mpeproc.gov.in
5. The bidders are required to submit the online bid on www.mpeproc.gov.in by following
manner 5.1 Fill the desired details in e-bid.
5.2 Upload the scan copy (PDF) of All documents mandatory for Bid submission.
(a)
(b)
(c)
(e)
(f)
(g)
(h)
(i)
Signed Bid Cover Letter on headed stationary,
RFP Document , Filled and Signed(on each page with rubber stamp)
Authorization of OEM
Product Brochure
VAT registration, Copy of IT PAN.
Company/Firm's registration certificate .
Turnover certificate issued by CA or auditor of firm/comapany.
Copy of work orders for similar products
5.2 Fill and submit the price bid in HTML template available on www.mproc.gov.in.
5.3 Authenticate the bid by digital signature of authorized signatory of bidding firm .
6. OEM who chooses to bid for this order may submit their bid in electronic form
(prescribed format (Annexure-B and Annexure-C) ) on www.mpeproc.gov.in
7. Financial Bid Must be submitted through e-tendering website only.
8. The Bid(s) will be accepted by e-tendering system only. Bidders who submit the Bid by
any other means will not be accepted.
9. Bidder is libel to pay bid processing fee stipulated in NIT . The Bid processing fee will
be collected by e-procurement portal directly.
10. If BMC issue corrigendum(s) , the same will be uploaded on BMC website .Bidders are
advised to visit regularly on http://bmc.mpeproc.gov.in and www.bmconline.gov.in
11. The Bid(s)/will remain valid for six months from last date of submitting bid(s).
12. Hypothetical/ conditional tenders will not be entertained.
13. A
technical committee appointed by Commissioner Bhopal
Municipal Corporation will evaluate th ebid/ product. Technical
committee may call the a particular bidder and/or all bidder
for demonstration of product.
7. Bidders who are NOT meeting the eligibility criterion of the tender bid, they shall
stands disqualified and accordingly their financial bids shall not be considered for
further evaluation.
8. If Technical committee in a view that product(s) /model (s) quoted in technical bid are
not as per the specification given in annexure A, financial bid of same bidder shall not
opened.
9. The Date of opening of Financial Bid will be notified to bidders by Email.
10. The lowest evaluated bid for (L1 Basis) shall be considered further for placement of
contract after complete clarification and price negotiations as applicable.
11. L1 will be calculated on total cost burden on BMC.
BHOPAL MUNICIPAL CORPORATION
Page 7
12. BMC may call the bidders for price negotiation by price order.
13. The successful bidder will be informed to sign an agreement with BMC for supply of
100 HAND HELD MACHINES (HHM) INCLUDINGDEVELOPMENT/CUSTMIZATION
OF APPLICATION SOFTWARE"
14. If Bidder fails to sign the agreement within 7 days, BMC will be free to forfeit the EMD
and offer the assignment of other bidder.
15. Upon signing of agreement the bidder will be provided them with supply order.
16. The Earnest money deposit un-successful bidder is returned within 30 days of Bid
finalization.
17. The Earnest money deposit of L2 Bidder will be returned after signing of contract by
successful bidder.
18. The Earnest money deposit of Successful bidder will be converted to Security deposit
and will be returned after warranty period(i.e. One year). No interest will will be
provided on Earnest money deposit.
19. The door delivery price with all applicable taxes for configuration / item should be
indicated.
20. Final choice of bidder to execute the work shall be made on the basis of conformity to
technical specifications, appropriateness of the product offered, capability of bidder to
execute and service the project and appropriateness of financial offer from the point of
view of cost-effectiveness over the entire maintenance period for the product/services.
21. Supply, Delivery and Installation of Hand Held Machines is to be ensured very
expeditiously but not later than one month from the date of signing of agreement. The
agency has to install the Hand Held Machines with required software and has to give
training to the staff of BMC. The source code (both software and machine source
code) should be handed over to BMC after warranty.
22. The material supplied will be inspected by the technical persons of BMC and
in case the supply is not found strictly in conformity with the approved
specifications and any complaint is received about its quality and
performance during the course of their use/utilization, the deficient supplies
will have to be replaced with the good quality material, exactly
commensurate with the approved specifications at the cost of tenderer. The
decision of the BMC in this regard shall be final.
23. The supply of Hand Held Machines shall be required to be made within the
stipulated time on issue of Purchase Order and in case supply is not made
within the stipulated time and the BMC is forced to make purchases to meet
the emergency demand, the renderer will be liable to make good the loss
due to difference which the BMC may directly deduct from Bill/security and
the renderer will also be liable for penalty as follows.
24. Penalty for Default in Delivery:
• For any delays in delivery beyond accepted period for delivery, the
vendor will be liable for penalties as follows: (Delivery period shall be
counted from the date of receipt of Purchase Order)
• For the delay of first one week or part there of 1 % of the value of the
purchase order.
• For additional delay beyond one week, for every one week or part
BHOPAL MUNICIPAL CORPORATION
Page 8
thereof a penalty of 0.5 % of the PO value will be levied.
If the delivery time is more than 8 weeks, the above percentage of
penalties are applicable but in a compounding manner ie., for 1st week
1% and 2nd week 2.5 % and so on.
• If the delay exceeds more than 30 days, BMC will reserve the right to
cancel the order without giving any notice and EMD will be liable for
forfeiture.
25. The BMC will deal with the tenderer directly and no middlemen / agents /
Commission agents etc. should be asked by the tenderers to represent their
cause and they will not be entertained by the BMC.
26. Payment shall be made promptly by the BMC, but in no case later than (30)
days after issuance of Acceptance Certificate.
27. BMC at its discretion, reserves the right to reject or accept any or all the
tenders, wholly or partly, without assigning any reasons.
28. Even after awarding the said Contract, the BMC reserves the right to
terminate the same at any time, without assigning any reason.
29. List of clientele in support of carrying out similar types of supplies to the
Central Govt. /State Govt. /Autonomous Bodies/Semi Govt. / Corporation
should be invariably enclosed.
30. It is a mandate that supplier should have experience in supplying such End
to End solution, alteast in two municipal corporations in the country and the
PO copies of the same has to be submitted along with one satisfactory letter
from the respective municipal corporation.
•
31. Statutory Deductions will be effected at the time of payment as per rules
and vogue.
32. If the vendor fails to supply the items according to the rates quoted, action
will be initiated against such vendor holding him/them responsible duly
forfeiting the Earnest Money Deposit.
33. The contract period includes one year warranty period and two years AMC.
The tenderer has to maintain a facility proper training to BMC technical
teams and end user at Bhopal
34. The consignee on receipt of consignment shall verify and set forth defective
supplies if any within three weeks from the date of receipt of supplies.
35. Whenever material is supplied, Invoice in duplicate to be submitted along
with delivery challan duly signed by concerned for payment.
36. The agency/contractor shall arrange to repair or replace as the case may be
the defective supplies at his own cost to the complete satisfaction of the
purchaser within 7 days from the date of receipt of intimation from the
consignee and shall obtain a certificate to this effect from the purchaser or
any authorized officer of the purchaser. Failure on the part of the contractor
agency will entail penalty.
37. If supplied material is found not genuine or not according to the required
specifications, the EMD will be forfeited without any further notice. The bill
amount together with the other bills if any pertaining to the said agency will
not be entertained besides taking further action.
38. The tenderer attend the defects immediately whenever pointed out by BMC
and any two Contact numbers for any technical problems.
BHOPAL MUNICIPAL CORPORATION
Page 9
39. Termination of the Contract: BMC is the sole arbitrator in case of failure by
the vendor to perform any of its obligation under or arising out of the
agreement. All disputes, differences and questions what so ever which may
arise between the parties here to during the continuance of the agreement
the BMC, Bhopal will have option to terminate the agreement or impose
penalty.
40. If
two or more bidders quote the same rate, the firm with more
experience, infrastructure & service shall be considered.
However, the sole discretion in such instance shall rest with
Commissioner, Bhopal Municipal Corporation.
41. Commissioner, Bhopal Municipal Corporation reserves the right
to accept or reject any or all the quotations without assigning
any reasons therefore and to add, modify or delete any of the
terms and conditions without any notice.
42. In the event the bidder’s company or the concerned division of
the company is taken over / bought over by another company,
all the obligations and execution responsibilities under the
agreement with BMC, should be passed on for compliance by
the new company in the negotiation for their transfer.
Special Conditions:
1. The Bidder shall meet the minimum qualification criteria mentioned in the
bid document and shall furnish documentary evidence in support of the
qualifying requirement.
2. Bidder shall have successfully executed the tender quantity within the last
three years with any municipal corporation and should be in use.
3. Details of supplies made of similar items in the past three years to various
utilities with documentary evidence and user’s certificate must be enclosed.
Interchange ability
1. All similar materials and removable parts of similar equipment shall be
interchangeable with each other. A specific confirmation of this should be
furnished in the bid
Quantity to Quote:
2. Bidder shall quote for full quantity indicated in the bid Specification. Offers
for Partial quantity are liable for rejection.
Conditions for Design, Testing & Commissioning:
3. The Supplier’s Scope of the Services in addition to supply of equipment and
material shall also include the Inspection, testing and commissioning of the
equipment.
4. The Supplier shall provide preservation and storage manuals (if any)
BHOPAL MUNICIPAL CORPORATION
Page 10
specifying requirement of preservation and storage of equipment and
material at site.
Training:
5. Free Training to Purchaser’s authorized personnel will be provided for the 2
weeks by the supplier on Operative functionalities on Hardware Systems
along with Data Collection, Preparation of Bills, and Reports etc.
Tests:
6. Tests will have to be conducted on the materials in case an order is placed,
according to relevant standard and tests certificates in triplicate will have to
be furnished. The tests that will be conducted on the materials as per
relevant IS/ Tender specification should be stated in the tender. Each unit of
the materials will be subject to the tests prescribed in the relevant standard
(latest edition) before supply is affected. Untested materials will not be
accepted. The certificates of type tests if any should also be submitted with
the tender.
Inspection
7. The bidder should notify the purchaser well in advance (minimum 7 days)
about the program for testing of complete equipment/materials as per terms
of order along with necessary work test certificate so that the purchaser can
send his representative to witness the test at works on the mutually agreed
date. The purchaser reserves the right to reject either raw materials or
finished product found to be not complying with the requirement of the
specifications. The supplier has to produce all documentary evidence in
support of source of raw materials and its quality.
8. The bidder should extend all facilities for inspection and testing at any time
during the course of manufacture and after offering of inspection and testing
of the finished product for which no extra cost should be charged
Dispatch:
9. (a) The manufacture / authorized dealer after receiving dispatch clearance
from the respective inspection Authority / Purchaser should deliver the
equipment/materials suitably packed to BMC designated Stores. The
materials are to be suitable packed and fully insured against all risks and to
be delivered as per dispatch instruction to be communicated in due course.
10. (b) Materials/ equipment as per dispatch clearance should have to be
dispatched within the stipulated period of the order and inspection of further
lots against the said order will be arranged after receipt of confirmation
regarding physical delivery to our stores by the inspection authority.
Deviation from Specification:
11. Any Deviation from the specified specifications or improvement over the
specification should be stated in the offer in the enclosed Schedule of
deviation format.
12. The detailed dimensioned drawing will have to be furnished with the tender
incase if it is applicable.
Corrupt or Fraudulent Practices
BHOPAL MUNICIPAL CORPORATION
Page 11
13. It is essential that the Purchaser as well as Bidder / supplier / contractor for
the purposes of this provision, the terms set forth below as follows:
(i) “Corrupt practice” means the offering, giving, receiving or soliciting of
anything of value to influence the action of a public official in the
procurement process or in contract execution, and
(ii) “Fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
determinant of the purchaser, and includes collusive practice among Bidders
(prior to or after bid submission) designed to establish bid prices at artificial
non-competitive levels and to deprive the purchaser of the benefits of free
and open competition;
(iii) Will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in
competing for the contract in question;
(iv) Will declare a firm ineligible, either indefinitely or for a stated period of
time, to be awarded a contract if it at anytime determines that the firm has
engaged in corrupt or fraudulent practices in competing for, or in executing,
a contract.
Patent Rights
14. The Supplier will indemnify the Purchaser against all third-party claims of
infringement of patent, trademark, or industrial design rights arising from
use of the Materials / equipment or any part thereof.
15. Any disputes will be subjected at Bhopal Judiciary only.
Warranty
16. The supplier will warrant for the satisfactory functioning of the material /
equipment as per specification for a minimum period of 12 months from the
date of delivery of material / equipment in good condition.
17. The Supplier shall ensure that the Materials / equipment supplied under the
Contract are new of the most recent or current models, and that they
incorporate all recent improvements in design and materials unless provided
otherwise in the Contract. The supplier further shall ensure that all Materials
/ equipment supplied under this Contract will have no defect, arising from a
design and / or materials as required by the Purchaser's specifications.
18. All the material will be of the best class and will be capable of satisfactory
operation in the tropics under service conditions as indicated in this
document without distortion or deterioration. No welding filling or plugging
of defective parts will be permitted, unless otherwise specified, they will
conform to the requirements of the appropriate Indian, British or American
Standards.
19. Where a standard specification covering the material in question has not
been published, the standards of the American Society for testing of
Materials should be followed.
20. The entire designs and construction will be capable of withstanding the
severest stresses likely to occur in actual service and of resisting rough
handling during transport.
21. Unless otherwise specified the warranty period will be 12 months from the
date of acceptance of the Materials / equipment.
22. The Purchaser will promptly notify the supplier in writing of any claims
arising under this warranty. "Upon receipt of such notice, the Supplier will
within 15 days repair or replace the defective Materials / equipment or parts
BHOPAL MUNICIPAL CORPORATION
Page 12
thereof, free of cost at the ultimate destination.
23. The supplier will take over the replaced parts/Materials / equipment at the
time of their replacement. No claim whatsoever will lie on the Purchaser for
the replaced parts/Materials / equipment thereafter". In the event of any
correction of defects or replacement of defective material during the
warranty period, the warranty for the corrected/replaced material will be
extended to a further period of 12 months.
24. If the Supplier, having been notified, fails to remedy the defect(s) within
the above period, the Purchaser may proceed to take such remedial action
as may be necessary, at the Supplier's risk and expense duly deducting the
expenditure from subsequent bills / EMD and without prejudice to any other
rights which the Purchaser may have against the Supplier under the
Contract.
25. To facilitate such repair works promptly, the supplier must keep open an
outlet at BMC run by their technical capable representative to attend to the
complaint forthwith.
Packing
26. The materials/ equipment should have to be packed suitably. If the
materials/ equipments are found to be acceptable after inspection and
testing, the same should have to be suitable sealed by our inspecting
officers. Due care should have to be ensured during transportation to keep
the packing and seal intact for acceptance by consignee stores. All necessary
Assistance in this regard should be extended by the party to BMC’s
inspecting team free of cost.
27. Goods securely packed are to be delivered to the consignee mentioned
below, during office hours on any working day within the period of delivery
specified. Bills should be prepared in triplicate by the suppliers and marked
distinctly as original, duplicate and triplicate and dispatched to the consignee
quoting reference to purchase order.
28. The vendor at his cost shall arrange transport of the goods to the project
site(s).
29. No variation or modification of the terms of the Contract shall be made
except by written amendment signed by the parties.
30. The Vendor shall not assign, in whole or in part, its obligations to perform
under this Contract, except with the prior written consent from BMC.
31. In the event the BMC terminates the contract in whole or in part, BMC may
procure, upon such terms and in such manner, as it deems appropriate,
goods or services similar to those undelivered, and the Vendor shall be liable
to the BMC for any excess costs for such similar goods or services. However,
the Vendor shall continue performance of the contract to the extent not
terminated.
32. If a Force Majeure situation ("Force Majeure” means an event beyond the
control of the Vendor and not involving the Supplier's fault or negligence and
not foreseeable. Such events may include, but are not restricted to, acts of
the BMC in its sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight embargoes) arises, the Vendor
shall promptly notify the BMC in writing of such condition and the cause
thereof. Unless otherwise directed by the BMC in writing, the Vendor shall
continue to perform its obligations under the Contract as far as is reasonably
practical and shall seek all reasonable alternative means for performance not
prevented by the Force Majeure event.
33. The vendor should indicate in detail fail-safe procedure(s) for the following:
BHOPAL MUNICIPAL CORPORATION
Page 13
•
•
•
•
Power failure
Voltage variation
Frequency variation
Temperature and humidity variations.
34. The payment to the successful bidder shall be made as under:
#
Payment
1
90%
5%
2
3
5%
Condition/Event/Milestone
1. After delivery, verification, installation, demonstration
and working condition of items at respective locations
2. Development/customization and testing of software
1. After Satisfaction of BMC technical committee about the
performance of machine(s) and repair/replacement (If
any) in machine suggested by technical committee.
Installation and successful run of developed and
customized software.
2. Completion of training of BMC Personnel
( Within 30 days of installation)
1. After warranty + Service period(i.e. Three years )
Additional Commissioner
Bhopal Municipal Corporation
BHOPAL MUNICIPAL CORPORATION
Page 14
Annexure –A
Technical Specification for Hand held Terminals
Technical Specifications of Handheld Terminal
S. No
1
2
3
4
5
Parameters
Micro Processor
CPU Speed
Flash Memory
RAM Memory
display
Specifications
32 bit ARM9 Core CPU
400 MHz or above
256MB Flash
128 MB RAM ( DDR)
Minimum 3.5 inches Touch screen TFT LCD with keypad backlighting
6
Battery
Lithium base battery 2.6Ah or above suitable for 12 hours operation. Life: 300
cycles.
7
8
Keyboard
Charger
Minimum with 31 Keys quarty Keyboard or Similar. +F Keys
AC 100V to 240V charger for 3 to 4 hours charging.
9
10
11
SD Card Provision
Card Reader
Communication
SD Card Holder to extend Memory
Magnetic swipe card reader
GSM/GPRS with SIM card
12
13
14
Camera
Printer
Cabinet
Inbuilt camera
Integrated thermal Printer (57 mm width, min 10 lines/Sec).
Aesthetically designed ABS & Poly Carbonate plastic housing, with integrated
Printer, LCD display, Smart Card reader and Keyboard.
15
Operating Temperature
0 to 55 degree Celsius
16
17
18
Humidity
Operating System
Data Ports
95% RH, None condensing.
Linux 2.6
USB Host & Device, RS-232 & IR Port.
19
Protocol
TCP/IP / HTTP /HTTPS
20
Carry Case
Leather carry case to house the Handheld Transaction Terminal.
21
Immunity
22
Safety
IEC 61000-4-2, Level 3
IEC 61000-4-3, IEC 61000-4-4, IEC 61000-4-5, IEC 61000-4-6,
IEC 61000-4-8, IEC 61000-4-9, all Level 4
CE
23
Weight
800 gms or less(with battery)
Terminal Side Requirements:
•
•
•
•
•
•
Terminal should support open standards OS like Linux environment ( 2.6 and above)
Terminal should have both online & offline connectivity as well as batch process capability for
transmitting the data from the terminal to the remote host.
Terminal should have full IP protocol stack support to facilitate the data transfer from the terminal
to the remote host in any form of standard TCP/IP, UDP, and HTTP.
It should support minimum of 3DES (in symmetric encryption standards).
Provision to attach external USB devices like Bar Code Scanner, Memory devices etc.
SIM to Module LOCK
BHOPAL MUNICIPAL CORPORATION
Page 15
SPECIFICATION & IMPLEMENTATION
APPLICATION SOFTWARE
OF
HAND
HELD
MACHINE
1. Integration & customization of HAND HELD MACHINE software according to
the present tariff code & supply code specified by the BMC (Bhopal Municipal
Corporation) under guidance and supervision of BMC technical team within
One Month of provideing supply order (hand held machine).
2. BMC may ask the bidder to develop and customize the one or more
applications (Limited to maximum five) for various processes of BMC.
3. The interface design / development / customization shall be done in close
co-ordination / guidance and supervision of BMC technical team to meet the
owner operational and security requirement.
4. The agency should supply utility software which should be web based for
transfer of data / software from/to Windows / DOS / Open Source O.S based
desktop to/from Hand Held Machines. This utility software should work on
desktop with Windows operating system (including Windows XP & Windows
7)/ Open Source O.S (Linux). The software of this tool should be valid and
with proper license to use offered number of HAND HELD MACHINE. Clear
copy (soft) of such software shall be supplied with license certificate.
5. Data transferred from / to HAND HELD MACHINE to / from desktop shall be
in the form of flat (text format) files.
6. The upload and download of HAND HELD MACHINE with data shall be
selective. That is, selected records through any criteria only be down
loadable from/to HAND HELD MACHINE to/from desktop.
7. Example: Data of 500 customers who are to be billed and loaded onto HAND
HELD MACHINE. But out of these 500 customers only 100 are billed. But out
of these 100 Nos., records of 50 consumers were already down loaded. The
billed data of the remaining 50 billed customers only shall be transferable
from HAND HELD MACHINE to desktop without disturbing data of other
customers.
8. Provision should be available for checking the data on HAND HELD MACHINE
and identity.
• Master (input) data records of customers who are yet to be billed.
• Billed data (out put) records of customers who are billed.
• Billed (out put) data records of customers who were already billed and
which are already down loaded from HAND HELD MACHINE to desktop.
9. Provision should be available to add additional records of customers to the
existing records at any stage.
Ex:
(i) records of 1000 customers are loaded on the HAND HELD MACHINE.
(ii) Out of these 1000 Nos. 500 customers were billed and their data was
updated.
(iii) Out of these 500 records of customers who have already billed 300
records were downloaded to desktop from HAND HELD MACHINE. At this
stage it should be possible to add 500 more records of additional customers
who are yet to be billed.
10. The bidder should supply HAND HELD MACHINE along with Web Based
application software (executable & Source Code) & compiler (if it is not
platform independent). The application software should be supplied with
clear documentation of all details. All the processes involved should be
explained through Source code. The following should necessarily accompany
the quotation.
BHOPAL MUNICIPAL CORPORATION
Page 16
a) Hard copy of application software.
b) Soft copy of (CD or any other media) of application software.
c) Pseudo code /Source Code & Executable Code of application
software.
d) The required compiler to run application if needed.
e) The software professional of the agency should be explained of all
the details of application software step-by-step.
11. The application software is to be in “C” or any other 3 GL. The application
software for Spot Billing is developable on any desktop system ( PC ) with
Windows operating system / Open Source O.S. and the executable so
formed shall be transferable to HAND HELD MACHINE. If the language of the
application software for Spot Billing / Spot Collection is not in any standard 3
GL, then the offer shall include the following, in addition to other conditions
stipulated below:
a. Manual for such language.
b. Training of personnel of BMC on such language. Licensed compiler
(licenses and three copies of media with valid document of license
c. Provision should be available to modify input and output formats easily.
d. Provision should also be available to change components of bill easily.
e. Provision should also be available to upload the new version application
HAND HELD MACHINE software through Network or other suitable system.
f. It shall be possible to load third party software for special applications
such as data entry through keyboard of HAND HELD MACHINE, printing and
display of balance memory etc.
g. All the software shall have to be hardware independent and any changes
in Software at a later date shall not be restricted by hardware used in the
meter.
h. All the communications shall have to be done through open protocol. The
bidder shall provide all the details of protocol used for the communication.
i. The software professionals of the vendor should explain all details of
application software step-by-step.
j. Software should be network enabled & take care off all present and future
parameters required.
k. Software should support data-logging.
l. Software should provide a daily collection summary as well as an Overall
Summary Report containing the Citizen file downloaded to the unit, total
number of services, services billed / unbilled, total amount etc
m. The software shall provide 2 levels of Password Protection – Supervisory
level for functions of upload, download, time setting
n. Bidder shall arrange all the hardware / software / environmental tools
required for successful operation of spot billing at places, at his own
expense and shall also maintain it for the operational period.
o. The above specifications are not final and the successful bidder has to
modify the software as and when required during the contract period.
BHOPAL MUNICIPAL CORPORATION
Page 17
Quality Standards
12. This specification covers design manufacture, testing and delivery of the
materials described as in the tender document.
13. The materials offered should have been successfully tested and the design
should be in satisfactory operation for the duration of the contract.
14. All the materials should conform in all respects to highest standards of
engineering, design, workmanship, this specification and the latest revisions
of relevant Indian / International standards, at the time of offer and the
Purchaser should have the power to reject any work or material, which, in
his judgment is not in full conformity to the standards specification. All
material will be of the best class and will be capable of satisfactory operation
under tropical conditions without distortion or deterioration.
BHOPAL MUNICIPAL CORPORATION
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A N N E X U R E –B(1)
DECLERATION OF TENDERER
I /We hereby declare that I / We read the specifications and all the relevant
standards and requirements of the work and that I / We have myself/ ourselves
are thoroughly satisfied about the quality, availability and transport facilities for all
materials and required for the work on which I / We have based my /our rates for
the work. The Specifications, terms & conditions of the contract have been received
by me /us well in advance before submitting the tender.
I/We am/are prepared to furnish detailed data in support of all my/our rates
quoted, if and when called upon to do so without any reservations within (3) days
from the date of receipt of communication.
Agency:
Signature of
The Bidder
BHOPAL MUNICIPAL CORPORATION
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Annexure – B(2)
Name of Bidder
:
Postal Address of Bidder
:
Status of Bidder
:
OEM /Authorized representative of OEM
(In case of authorized representative, kindly attach authorizing OEM authorizing bidder
To participate in this particular tender)
Authorized person to sign the tender document :
Contact details of authorized person :
(Including Postal address, Email, Cell No.)
Sales Tax/VAT Registration No of Bidder :
(Pl Attach copy of certificate)
Turnover of Bidding Firm :
2010-11 2011-12 2012-13 IT PAN Details of Bidding Firm
:
(Pl Attach copy of IT PAN Certificate)
We read the tender document and agree to comply all terms and conditions of mentioned in
document.
Signature :
Name :
Signed in Capacity of :
Name of Firm :
Rubber Stamp of Firm:
BHOPAL MUNICIPAL CORPORATION
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A N N E X U R E – B(3)
I/ We enclosed Demand Draft along with application for tender schedule for the
payment of sum of Rs50,000.00 (Rupees fifty thousand only) as Earnest Money
Deposit which do not bear any interest. If my/ our tender is not accepted, the
Earnest Money Deposit shall be returned to me/ us or my/ our application when
intimation is sent to me/ us or rejection or at the expiration of three months after
the last date prescribed for the receipt of tenders. If my/out tender is accepted,
the Earnest Money Deposit shall be retained by the Corporation as security for the
due fulfilment of the contract. If upon written intimation to me/us by the office of
the Commissioner, BMC If fail to attend the said office on the date herein fixed or if
upon intimation being given to me/ us by the Commissioner, BMC of acceptance
my/our tender I/We fail to make the additional security deposit/EMD and to enter
into the required agreement as stated in condition of the terms & conditions, then
I/We agree to the forfeiture of the Security Deposit. Any notice required to be
served on me /us herein under shall be sufficiently served on me /us if delivered to
me /us personally or forwarded to me /us by post to (Registered or ordinary) or
left at my/our address given herein. Such notice shall if sent by post be deemed to
have been served on me/us at the time when in due course of post it would be
delivered at the address to which it is sent. I/We fully understand that the written
agreement to be entered into between me / us and the Corporation shall be the
foundation of the rights of both the parties and the contracts shall not be deemed
to be complete until the agreement has first been signed by me/us and then by the
proper officer authorized to enter into contracts on behalf of BMC.
Name :
House No. :
Locality :
Town/City/post in Pin Code :
District :
Phone no. :
Fax no. :
Agency:
Signature of
the Bidder
Seal:
BHOPAL MUNICIPAL CORPORATION
Page 21
A N N E X U R E – B(4)
A) DETAILS OF Similar MATERIALS SUPPLIED BY THE TENDERER
Name
of
Agency
Name of
Materials supplied/ No of
Units supplied
Estimated
cost
Amount
of
/Unit
Contract
Actual amount
final bill received
or to be
received
Note:
B) The Tenderers may attach a separate sheet if the space left is insufficient.
C) Purchase orders from Municipal corporations of India will be given high
priority.
Agency:
Signature of the Bidder
Seal:
BHOPAL MUNICIPAL CORPORATION
Page 22
A N N E X U R E – B(5)
RECORD OF ARBITRATION & LITIGATION.
The Tenderer shall record chronologically any disputes he had with any of his
previous clients during the last (3) years, indicate whether Arbitration or Litigation,
the nature, approximate duration and amount of claim involved in respective
cases.
Sl. No.
Project
Name &
Description
Identification
address
& Location
of
the
client
Nature of
disputes
Amount
claimed
Award in
favour of
Remarks
client/
contract
Name :
Signature :
Date :
Seal of the Company :
Designation :
Note : Separate forms shall be submitted to cover details in above format for the
individual members of joint venture.
BHOPAL MUNICIPAL CORPORATION
Page 23
Annexure -C
To Be filled Online only
BHOPAL MUNICIPAL CORPORATION
Supply of Hand Held Machines
Financial Bid
NIT No: 3/ BMC/IT/Tender/2014/
Sl.
No
1
Item Description
Bhopal, Dated: 31 Jan 2014
Make /
Model
Unit Rate (Rs.)
Incl. Taxes
Total Amount
for 100 Units
(Rs.) Incl.
Taxes,
Freight,
delivery,
Installation
and
Warranty/AM
C for Total
36 Months
Supply,
delivery
and
installation of 100 Hand Held
Machines as per specifications
fixed by BMC along with
development /customization of
(max 5 type) Device Software
Application, Server Application
and Integration with device
application for complete item
of work etc. with onsite
warranty period of 12 months
for complete finished item of
work (Incl. Taxes) .
Above
also
include
the
Comprehensive
Annual
Maintenance
(maintaining
hardware/software/trouble
shooting) Contract for next 24
months after warranty period.
At least one Service Engineer
should
available
in
our
premises for attending daily
complaints)
Rs In Words
Total
The All above rates will be inclusive of all taxes.
Digitally Signed Document
BHOPAL MUNICIPAL CORPORATION
Page 24

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