PolyU Student Halls of Residence (Hung Hom) Handbook 2014– 2015
Table of
Contents
A Glimpse of House Keepers
2
SPECIAL e-Portfolio
34
Living and Learning Communities
36
Welcome Home from the Wardens
One Hall One Family
Departure
KaiYuan Hall
Prof. Chi-ho To
4
WuHua Hall
Dr Vincent Ng
6
Check-out
39
ChengDe Hall
Prof. Carlos Lo
8
39
WuXian Hall
Prof. Frank Lee
10
Summer Residence & Summer Storage
Service
LiZhi Hall
Dr Ricky Chan
12
XueMin Hall
Dr Sarah Kong
14
LiSheng Hall
Dr Engle Angela Chan
16
MinYin Hall
Prof. Gabriel Ng
18
BoYan Hall
Prof. Yifan Han
20
Appendices
Appendix 1:
Hall Fees and Charges
41
Appendix 2:
Regulations
47
Regulations Governing Hall
Residence (Abstract)
47
Regulations Governing Hall
Access (Abstract)
53
Layout Plan
55
SPECIAL Hall Life
22
Social Development
24
Physical & Psychological Development
26
Ethics & Career Development
28
Intellectual Development & Aesthetics
30
Room-sharing
32
Roommate Agreement
Development
Learning
Appendix 3:
59
The University reserves the right to update and revise from time to time the regulations, policies, fees, terms and
conditions on hall residence published in the Hall Handbook and on Hall Homepage.
01
Upon your
arrival
Quick Tips
Repair? Cleaning? Emergency?
Use laundry machines?
Check-in Procedures
Call FMO 24-hour hotline: ext 0077
or 0099
Bring a laundry bag, foamless detergent
powder & get your PolyU card $-encoded
1. check & return the “Student Room Inventory Checklist”
Use Wireless LAN?
Bake cookies?
2. add monetary value onto your PolyU card at Add-value Machine (AVM), 1/F East Wing
lift lobby
Available at all Common Areas with
User Manual posted on notice board
Ovens available in 2/F pantry
(East Wing)
3. find a time with your roommate to go through the “Roommate Agreement Checklist”
General enquiries?
Go swimming on 2/F?
Call Hall Reception: ext 0000
Bring your PolyU card & 2 HK$5 coins,
& wear proper swimming attire
Use facilities on 2/F?
Forget bringing key-card?
2. 在一樓東翼電梯大堂的學生証增值機為你的學生証增值
Booking counter at 1/F Guard Post or
Room 201 (ext 0201)
Approach FMO at G/F car park entrance
3. 與你的室友商討及填交《室友默契書》
Entertaining Visitors?
Use computer?
Register at G/F Guest Registration
counter. Visiting Hours 07:00 – 23:00
computer room on 2/F at first-comefirst-served basis
Fax out? IDD call?
Collect registered mail?
入住登記手續
1. 入房檢查後遞交《學生房內傢具清單》
Available at 1/F East Wing lift lobby
Approach FMO at G/F car park entrance
Important Notes
Lisheng Hall
MinYin Hall
Hall Emails
Check & clear your PolyU email account for receiving hall announcements.
Incoming Mails
Check & clear “pigeon hole” at Lounge Area marked with your room
number for incoming mails.
Cleaning
Clean your own bedroom. FMO staff only clean toilet /shower room on
every 3 working days. Wrap and dispose of rubbish into the Rubbish Bin at
Lift Lobby.
CCTV
All public areas, corridors and pantry at lounge are guarded with CCTV
system for hall security and safety.
Self-introduction
Place a recent photo, put your name, year & department on your room
door notice board.
Roommate
Agreement
Find a time to go through the checklist, compromise and come up with a
mutually agreed Roommate Agreement.
Change room
The request will only be entertained a month after check-in. Approach
Hall Reception for details.
Xuemin Hall
W u x i a n H a ll
Che
l
n g d e H al
K aiy
B o y a n H a ll
L i z h i H a ll
u a n H a ll
W u h u H a ll
a
Sustainability
in the Halls
Joint Effort on Energy Saving
Change your habits to reduce the amount of energy you use
Shorten time of bathing with hot water
Shorten time of using air-conditioning in rooms
Turn off the light when you leave
Remember not to leave appliances on standby and not to leave laptops and mobile
phones on charge unnecessarily
A Glimpse of
House Keepers
Facilities Management Office (HongYip) is contracted to
make sure the hall premises & facilities are kept at their
optimal state, and cleaning, security & safety maintained at
high standard.
FMO is at Car Park entrance
Opening Hours: 24 hours (security control room)
Hotlines: 3159 0077 (ext. 0077) / 3159 0099 (ext. 0099)
>
>
Hall Warden, assisted by the Tutors, is an academic staff
appointed to provide pastoral care to student residents and
guidance to hall activities in the respective hall community.
Email or leave a note at the Warden’s Office if you would like
to make an appointment with your Warden.
Hall management Section (HMS) of the student Affairs
Office is commissioned with administration & education
in the PolyU Student Halls (the Halls). We strive to create
a pleasant and accommodating “home” environment
conducive to your learning and all-round development.
Hall Reception (G/F, East Wing lobby)
Opening Hours: 08:30 – 23:00
(Close at Lunch & Dinner hours
at 13:00 – 14:00 & 19:00 – 20:00 respectively)
Enquiry:
3159 0000 (ext. 0000)
For any suggestions to improve our services & hall operation,
please email to: [email protected]
Tutors, living on student floors, are mostly Postgraduate
students appointed to assist the Warden and serve as the
first contact point to offer assistance to student residents and
make sure a peaceful living environment and dialogues
among all members are properly maintained in the hall
community.
Do feel free to have a chat with your tutors.
02
The Hall Association (in Undergraduate halls) is formed by
a group of “Students residents who are enthusiastic” to serve
their fellow residents. The Hall Association is openly elected
annually by hall residents with a Year Plan aiming to:
create a colourful hall life through organizing social
• activities
such as theme parties, High-table Dinners, BBQ,
war-game for hall residents;
Hall
Tutor Rooms
Hall
Association
KaiYuan Hall
1817, 1818, 1867, 1868, 1717, 1718
1767
WuHua Hall
1567, 1568, 1617, 1618, 1667, 1668
1517
ChengDe Hall
1317, 1318, 1417, 1418, 1467, 1468
1367
WuXian Hall
1167, 1168, 1217, 1218, 1267, 1268
1117
LiZhi Hall
917, 918, 1017, 1018, 1067, 1068
967
XueMin Hall
767, 768, 817, 818, 867, 868
717
LiSheng Hall
517, 518, 617, 618, 667, 668
567
MinYin Hall
367, 368, 417, 418, 467, 468
317
BoYan Hall
1967, 1968, 2017, 2018, 2067, 2068
N/A
for residents’ daily necessities, e.g. ordering
• provide
newspapers and cleaning materials for Pantry, offer
vacuum cleaner and first-aid box on loan, etc.
community spirits via Welcoming activities and
• promote
Orientation, buddy programme, inter-hall sports and
cultural competitions and so on;
• bridge up communication among all parties concerned.
Come to visit & support your Hall Association.
03
Warden of KaiYuan Hall
KaiYuan Hall
Co-ed UG Hall
Prof. Chi-ho To
Henry G. Leong Endowed Professor
in Elderly Vision Health and Head
SO
Warden Office : Room 1768
Intercom :
1768
Email :
[email protected]
A warm welcome to Kaiyuan Hall.
University life is definitely one of the most enjoyable
experiences in life and hall experience constitutes a big part
of it. In particular, Hall residents can learn to interact closely
with people of a variety of backgrounds and personalities.
Naturally, there will be challenges: challenges of juggling
time between hall activities and study, handling personality
clashes among hall mates, tackling whatever problems
being thrown at you. There will also be many opportunities –
opportunities to share laughter and tears, to work and sweat
together and to build life-long friendship.
04
These are all rewarding experiences that help student grow.
I hope Kaiyuan Hall can provide the platform for you to
flourish. The Hall Warden, Tutors and members of Kaiyuan
Hall Students’ Association are here to promote participations
and create healthy hall culture. I sincerely invite you to
contribute and take part, and to make Kaiyuan Hall a “home
away from home”.
I wish you all a very enjoyable hall life and every success in
your study.
05
WuHua Hall
Co-ed UG Hall
Warden of WuHua Hall
Dr Vincent Ng
Associate Professor & Associate Head
COMP
Warden Office : Room 1518
Intercom :
1518
Email :
[email protected]
It is believed that Hall Life is an integral part of a complete
education experience. In the WuHua Hall, we have over 300
hallmates every semester. Besides local HK students, there
are students from different countries and different provinces
from the mainland. Life in halls is rich with opportunities for
interpersonal relationships and personal growth. It
supplements classroom learning and enables us to learn the
benefit of living independently and work with others.
In WuHua, our hall culture is to keep a balance of university
life and respect all hallmates from different backgrounds.
Many innovations are not done by individuals, but by groups.
We would like to cultivate an environment for us to have
intellectual and comprehensive development so that we can
put theories into practice and contribute to the community
locally and in other places.
In WuHua, we have 1 F, 2 C’s and 3 I’s. The warden and tutors
are Facilitators to promote Communication and Cooperation
so that our hallmates would have Interest at the beginning,
getting Involved and finally Integrated as part of WuHua.
06
07
ChengDe Hall
Co-ed UG Hall
Warden of ChengDe Hall
Prof. Carlos W H Lo
Professor and Head
MM
Warden Office : Room 1368
Intercom :
1368
Email :
[email protected]
Welcome you to join the family of Chengde Hall!!
The very essence of “Chengde” is the cultivation of students
with virtue capacity to act responsibly for their university and
hall life.
Like “Chengde”, my personal philosophy on hall education is also
action driven with a strong moral underpinning in the belief that
we must institute an amicable and supportive living
environment in the hall to enable individual students to pursue
whole person development. The core of this philosophy is to
help you to learn to be independent and acquire leadership
skills, to enable you to enrich your university life, to empower you
to manage your own life and study, and to assist you in
performing their studies. This holistic concept of whole person
development includes the five aspects of moral, intellectual,
physical, social and aesthetic development.
Moral development should be the core of hall education.
The objective is to cultivate students with a strong sense of
hall citizenship in order to be considerate and disciplined, to
be willing to take up responsibility, and to possess a high
degree of integrity, and to have the ability to make sound
ethical judgments.
Intellectual development is the core of university
education. It involves the strengthening of students’
academic potential and the cultivation of their conceptual
capacity so that they are able to think critically, to question
judiciously, and to evaluate methodologically.
08
Physical development sets the focus on promoting a
balanced hall life. It helps students to build physical strength
in order to acquire a strong and healthy body to support
their pursuit of the other four aspects of development.
Social development stresses the social aspect of hall life. Its
importance rests on assisting students to broaden their
social horizon and acquire social skills through their
participation in hall activities, paving the way for them to
play an active role in hall/social services and participate in
hall/social affairs.
Aesthetic development links artistic appreciation with
human development and personal growth. It enables
students to build their EQ capacity through the enrichment
of their cultural and spiritual life.
The whole person development of hall education in these
five aspects is to be achieved through the organization of
voluntary services, topical talks, cultural events, sporting
activities, and social gatherings in the hall context.
Given my participatory management approach and
familiarity with student-hall life, I envisage that by working
closely with hall tutors and other hall wardens, we are able to
provide a favorable and lively environment to our hall
students for grooming their academic and personal
well-being.
Being a member of the Board of Governors of the Friends of
the Earth (Hong Kong) and currently its vice-chairperson, I
have been active in promoting social and environmental
responsibility, both in social and business communities.
Soccer and squash are my most favorite sporting games,
from which I acquire an indefatigable spirit to handle all
kinds of challenges in human life. You are welcome to join
me to work for these challenging but meaningful social and
environmental causes as well as to sport with me to develop
a never-give-up spirit.
09
Warden of WuXian Hall
WuXian Hall
Co-ed UG Hall
Prof. Frank S C Lee
Professor
CEE
Warden Office : Room 1118
Intercom :
1118
Email :
[email protected]
Hall philosophy
I joined the Hong Kong Polytechnic University in 1994 and
this is my 20th years here. I was born in Taipei. I enjoyed the
time when I stayed in student hall during my first year
undergraduate life. Prof. LEE’s research interests focus on
indoor and outdoor air pollution.
4) Create a team-work spirit “Red and while” and “East meet
West “ via different activities for WuXian Hall students.
5) Promote senses of belongings and home feeling of
WuXian Hall, share your happiness, life experiences,
activities, and meetings, etc.
As a Hall warden, I will make my contribution to
1) Share all the academic, non-academic experiences with
all the residences in WuXian Hall.
6) Get your cells right into the WuXian Hall – it is one of the
most excited Student Halls at PolyU. Come and enjoy it.
2) Build the life-long connections of friendship for all the
members of WuXian Hall
3) Cultivate a distinctive hall culture for WuXian Hall
10
11
LiZhi Hall
Co-ed UG Hall
Warden of LiZhi Hall
Dr Ricky Chan
Associate Professor and Associate Head
MM
Warden Office : Room 968
Intercom :
0968
Email :
[email protected]
It is really my honour to have an opportunity to serve as
Warden of Lizhi Hall.
During my undergraduate and post-graduate studies, I
myself was a hall resident for five years. This experience
makes me realize that a student hall is not just a place for
students to sleep; it indeed provides them with valuable
physical and mental space to experiment various ways of
living as well as to explore the meaning of life. Through their
participation in various formal and informal/social activities
of the hall, students can make friends, cultivate their social
and civic awareness, nurture their inter-personal and
communication skills, develop their leadership, organizing
12
and conflict-resolution competencies, and learn to
understand others with different socio-demographic
backgrounds. It is an integral part of university education and
one of the keys to achieving ‘whole-person’ development for
students.
With the help of my hall tutors, hall management colleagues
and hall association members, I will try my best to nurture a
hall culture that enables students to pursue a fruitful hall life.
I really hope their hall life will one day become part of their
good old memories as well as their cornerstone for further
personal and career development.
13
Warden of XueMin Hall
XueMin Hall
Female UG Hall
Dr Sarah K.F. Kong, PhD
Assistant Professor
SN
Warden Office : Room 718
Intercom :
0718
Email :
[email protected]
Dear Students,
I warmly welcome you to XueMin Hall.
Among our PolyU Student Halls of Residence, XueMin Hall is
unique because we offer only female student
accommodations. The hall spirit is ‘Love and Care’ as
established all through the years. We continue this culture
and members are all dedicated to fostering its strong sense
of sisterhood. Girls live in a warm, loving and caring
environment. We have a reputation for cleanliness, comfort,
and coziness.
Many XueMinians enjoy cooking and having meals together.
You may also find students studying, discussing projects, and
enjoying moments of casual conversation in the common
room. XueMinians are courageous in taking up challenges
and do their very best for every activity / task they commit to.
We are much delighted that XueMin Hall is the first runner
up for Tug-of-War Competition and Inter-hall Cleanliness
Competition.
Through the experience of hall life, you can learn and grow
by making new friends, appreciating other cultures,
accommodating and caring for others. It may be the first
time that you have lived away from home (and your country)
and shared accommodations with other young people. I
hope you can enjoy your time and appreciate mutual
support with your roommate(s) and other XueMinians.
Together with hall tutors and hall staff, we are also here to
help you in adjusting to university life. As Warden, I am your
supportive resource for guardian and pastoral care. We have
established a zoning system (7 East, 7 West, 7 Middle, 8 East,
8 West, 8 Middle), in which each of the six tutors takes care of
the XueMinians of their designated zone. Look for your zone
tutor, who will be your “big sister” to listen to your needs.
We hope that XueMin Hall will be your second home where
you can: Appreciate an independent life while living in
harmony with others; Learn to value a convenient and quiet
place for study and self-reflection; Benefit from learning in
both academic and social education; Share happy moments
and take pleasure in games and social activities; and enjoy
something that can last forever – the friendships, the sweet
memories of love and support.
XueMin Hall is more than a place to stay – it is a treasure trove
of wonderful life experiences to explore. We hope that as a
Xueminian, you can help cultivate a warm, enjoyable and
lively living environment through active participation and
acculturation.
I hope you’ll enjoy your second home here in XueMin Hall!
14
Dr. Sarah K.F. Kong
Warden of XueMin Hall
15
LiSheng Hall
Co-ed UG Hall
Warden of LiSheng Hall
Dr. Engle Angela Chan
Associate Professor & Associate Head
(Undergraduate Education)
SN
Warden Office : Room 568
Intercom :
0568
Email :
[email protected]
The concepts of experience and education have an intricate
tie to John Dewey’s, one of the greatest educational
theorists, notion about thinking is inquiry, inquiry is life and
life is education. In the students’ journey through their
university education, there certainly will be time for them to
think, in the forms of problem-solving, critical and creative
thinking, asking questions and reflecting from their
experience. As they reflect and learn from their experience,
they will come to understand more about themselves, about
others and their environment.
To nurture themselves as independent thinkers with
openness, being mindful about their assumptions, biases
and as interdependent team players with sensitivity, respect
and integrity is part of what, I believe, hall life/education is
about. Alongside this belief, learning beyond classroom
teaching is my motto of student learning. Informal learning
through other social and community activities is equally
16
important for their holistic development and their
continuous growth to be a contributing member of the
society. Their knowing of self and of their peers are key to the
building of relationships and developing a team spirit as they
continue to engage in their academic learning and growing
through various social and athletic activities.
Hall life/education supports the continuous development of
students’ interpersonal, interdisciplinary, intercultural
understanding and affords them the opportunities to learn
about respect and openness for self and to expect the same
values from one another. Striving for a whole person
development, cognitively, physically, psychosocially and
morally is essential for building a hall culture of healthy
lifestyle, teamwork, caring for each other, making things
better and creating a difference to their own and each
others’ lives as they continue to learn from their experience
as both formal and informal education!
17
MinYin Hall
Co-ed UG Hall
Warden of MinYin Hall
Prof. Gabriel Ng
Chair Professor and Head
RS
Warden Office : Room 318
Intercom :
0318
Email :
[email protected]
Living in a hall is a valuable part of the university education
and a hall is far from just a hostel providing accommodations
for students, but a family that complements the campus
education for nurturing the all-round development of its
residents. My philosophy of an ideal hall education is that it
should reinforce the virtues of Respectfulness, Generosity,
Faithfulness, Diligence and Liberality, so as to perfect the
goal of holistic education for our students.
Minyin Hall characterizes herself from the other halls with her
4-village culture. The harmonious atmosphere and
comradeship among Minyin residents are what we treasure
take pride of. Residents of Minyin Hall share the same belief
that a complemented hall life should include elements of
academic learning, sports participations and services.
As warden of Minyin hall, my role is a consultant to my
residents. I enjoy participating in hall activities,
communicating with my residents and providing pastoral
18
care or intellectual support to them when needed. While
respecting the residents as mature young adults who have
individual thinking and full analytical mind in deciding what
they ought or ought not to do, I uphold the importance of
hall orders and disciplines. In cases of residents abusing their
freedom and breaking the rules, I take appropriate actions so
as to make the residents be responsible for their behaviours.
PolyU has evolved from a technology oriented tertiary
institution into one with diverse cultural flavour. Students
nowadays are exposed to such a wide spectrum of learning
opportunities that go way beyond their professional
boundaries. There are increasing numbers of non-local
students studying at our university and they have
significantly contributed to the cultural and ethnic diversity
of the PolyU family. If complemented with a colourful hall life,
our students will surely find their studying at PolyU to be an
enriching and rewarding experience.
19
Warden of BoYan Hall
BoYan Hall
Postgraduate Hall
Prof. Yifan Han
Professor
ABCT
Warden Office : Room 1918
Intercom :
1918
Email :
[email protected]
Warmest Welcome to BoYan Family
Dear BoYan Hall Residents:
On behalf of our Hall Tutors, and myself I would like to extend
our very warm welcome to all of you to the family of Bo Yan
Hall. I am sure you will all be excited and looking forward to
the upcoming school year, whether you just entered the
postgraduate programs or became one year senior at PolyU.
Residential life during your postgraduate education will
surely represent one of the most rewarding times of your life,
which offers a unique opportunity for you to live in your own
community. Your active participation in creating a better
sense of community is essential. This is where you, citizens of
the global village, can learn to understand and appreciate
each other, who may have diversified backgrounds in
culture, belief, and ethnicity as well as in education. This is
also an ideal place for you to learn to be more tolerant and
cooperate in daily life and even in academic research, and
most importantly to be nurtured to quality professionals.
These are just as important to your future development in
Hong Kong, in China and in the world as your postgraduate
studies.
Given the limited space we have on the campus, it is
certainly a privilege for you to live in the Hall. I truly hope you
can take advantage of that, and make the best out of it. All of
you are also members of the Hall Association, and your active
involvement is quite essential for the success of our
Association.
Our job here is to lend you a helping hand to make this
community an interesting and enjoyable place. Our Hall
Tutors on each floor and I will work together with you closely.
If you need help or have suggestions, please feel free to talk
to anyone of us.
Again, welcome to BoYan Hall, and we are looking forward to
meeting with you.
20
21
What’s under SPECIAL
Why SPECIAL
“SPECIAL” stands for different domains of desirable generic
competencies contributing to students’ all–round
development and successful future. A wide range of
programmes / activities grouped under the following
domains are offered by SAO and other PolyU Units.
Hall Life
>
>
Hall life is an integral part of the University education.
Living and learning in Student Halls offer abundance
of opportunities for you to develop and make a
difference if you have a clear idea of the “SPECIAL”
framework below to chart your hall life.
S
ocial Development
P
hysical and Psychological Development
E
thics
C
areer Development
I
ntellectual Development
A
esthetics
L
earning
It provides you with a comprehensive guide for meeting
your developmental needs
It facilitates your goal setting and planning for your own
development
It enables purposeful learning to inspire you to life-long
learning
It helps enhance
graduation
your
competitiveness
upon
How to be SPECIAL
SPEICAL helps you adopt a strategic approach to plan your own development:
Self-Assessment of
All-Round Development
(SAARD)
Set goals and targets for
all-round development
Find out your
development needs
Participate in
Review progress
S
P
E
C
I
A
Set time frame for personal
development plan
L
programme / activities
Reflect on your
learning outcomes
Record in
22
Adjust plans, if needed
S
P
E
C
I
A
Accomplish goals
L
ePortfolio
23
Generic Competencies
Some examples of the social development opportunities in Student Halls
Communication &
Interpersonal Effectiveness
Communication starts small
Social
Development
take an initiate to greet hallmates or introduce yourself at hall common areas
offer a helping hand to help others settle down and feel at home
Interpersonal effectiveness develops
>
>
With your openness to communicate and willingness to bear with personal
differences, living habits & cultural diversity of others as you would have them bear
with yours
Enhance your capability in motivating and engaging a
team to work towards a common goal, to support and
collaborate with teammates.
With some efforts to go through the Roommate Agreement Checklist together and
come up with a mutually agreed Agreement of your own
Learn to communicate and relate with others
appropriately, confidently and effectively.
Communication can also be in different forms in Student Halls
Write in to the Hall E-magazine and Hall Yearbook
Be a Master of Ceremony at hall functions
Leadership & Teamwork
Sharpening leadership skill and teamwork spirit are at your grasp if you are prepared to :
run for the new election of the Hall Association in your hall
help organize or contribute as a student helper in hall activities
join in one of the Living and Learning Communities to organize hall life
programmes for hallmates
Biliteracy and Trilingualism
24
Make use of every chance in Student Halls to practise your English & Putonghua with
students of different nationalities
25
Physical &
Psychological
Development
Generic Competencies
Some examples of the physical development opportunities in Student Halls
Sportsmanship
Inter-hall Sports Competitions welcome not just the professionals but also the majority
of hall residents at amateur level to participate and have fun. Join and support your hall
sports teams to experience the team spirit and the joy of triumph and sportsmanship.
>
>
Physical fitness, healthy lifestyle, sportsmanship and
psychological wellness are all critical to set a solid
foundation for your career life and development.
Sept 14
Oct-Nov 14
Dec14-Jan 15
Feb 15
Mar - Apr 15
Aquatic Meet
(Men & Ladies)
Athletic Meet
Table Tennis
(Men & Ladies)
Soccer (Men)
Basketball (Men)
Badminton
(Men & Ladies)
Healthy Lifestyle
Volleyball (Ladies)
Learn to manage time effectively so as to keep a healthy lifestyle among academic
pursuits, balanced diet, exercise and other competing goals.
Make good use of fitness facilities and enroll in many physical fitness workshops
held in Student Halls.
EQ & Psychological
Wellness
26
Watch out to join the stress relief workshops organized in Student Halls and share your
troubles with your tutors or friends when necessary
27
Ethics
Some examples of the Ethical initiatives in Student Halls
Ethics & Career
Development
As a miniature of the society, the Hall is a perfect ground to shape your ethics and appreciate your civic responsibility, e.g.
a sense of community shared that you will take proper care of the communal properties
a sense of self-respect to keep the pantry clean and tidy after use
the self-discipline to respect hall rules such as observing guest visiting hours and smoke-free residence
a respect for others’ rights such as to keep your voice down at small hours and uphold personal hygiene
Other than these, you are strongly encouraged to actively participate in the Inter-hall Cleaning and Energy Saving
Competitions. You are also welcome to join the activities organized by the Hall Community Services Group and the Green
Green Hall Community to better contribute yourself.
Career Development
Student Halls is an excellent platform in enhancing inter-disciplinary interactions and nourishing life-long friendship among
hall residents. This social network established will definitely be of great value for your future career development.
The High Table Dinners organised by the Hall Associations with the support of tutors and warden concerned offer good
opportunities for real-life practice of attending formal social function. The experience is much beneficial to enhance your
overall competitiveness in the career market.
28
29
Intellectual
Development &
Aesthetics
Development
Intellectual Development
In Student Halls, you are free to exercise your critical and
creative thinking, e.g. showing your flair and originality by
making a difference to the design, backdrops and
decoration of High-table Dinners.
You can also sharpen your problem solving skill by getting
involved in organizing various kinds of hall activities. What
is more, you may initiate to form a learning community with
hallmates who share a common interest with you.
Aesthetics Development
Living in the Student Halls offers you great opportunities for
aesthetics and cultural appreciation. You may explore other
cultures through daily interaction with students of diverse
cultural background or join different cultural activities such
as heritage trail visits, eco-tours, festive workshops
organised in the Student Halls.
Also you can enhance your aesthetic appreciation by
joining poster design and photo competitions and other
hall education programmes in dance, music and so on. For
music lovers, you can also enjoy, participate and have fun in
the Inter-hall Singing Contest. If you have any special skills
or interest which you would like to share with fellow
hallmates, you are most welcome to approach the Hall
Management Section for organising related workshops.
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31
Learning
Some examples of Learning in Student Halls
Global Outlook
You can be a buddy to exchange students of diverse background/nationalities and
make good use of your daily interactions with them to get a feel of their culture.
Life-long learning
Find and cultivate a life-long interest in music and dance by enrolling in the hall
education programmes or join the Hall Choir/Hall Dance Team etc.
Academic Excellence
Hall Scholarships will be available for your application. Do strive your best on both
academic excellence and active engagement in co-curricular activities.
>
>
Generic Competencies
In Student Halls, you can always approach Graduate and Peer Mentors for academic
assistance. Other than these, you are welcome to initiate and set up Living and
Learning Community (LLC), by pooling hallmates of the same passion and interest to
form study group on a specific subject.
The networking and interactions in Student Halls with
peer students of different disciplines and nationalities
can be a good nurturing ground to enhance your global
outlook and life-long learning aspiration.
Outstanding Student Awards
WAN Li – Minyin Hall
LOONG Poh Ling – Chengde Hall
Outstanding Student Award of Faculty 2013, Outstanding
Student Award of Department 2013
Faculty of Applied Science and Textiles
Department of Applied Physics
Outstanding Student Award of Department 2013
Faculty of Business
Department of Logistics and Maritime
YE Xiaoxiong – Wuxian Hall
Outstanding Student Award of Faculty 2013, Outstanding
Student Award of Department 2013
Faculty of Business
School of Accounting and Finance
LIANG Yutong – Chengde Hall
Outstanding Student Award of Department 2013
Faculty of Construction and Environment
Department of Civil and Environmental Engineering
XUE Yao – Chengde Hall
Outstanding Student Award of Department 2013
Faculty of Engineering
Department of Mechanical Engineering
32
33
e-Portfolio
>
>
After all the hustle and bustle in Student Halls, it is time
for you to sit down to articulate and archive your
SPECIAL achievements and reflections in ePortfolio to
record and demonstrate your all-round caliber.
34
35
Living and
Learning
Communities
Living and Learning Communities (LLC) aim to link students
with shared interests, common academic disciplines or
goals to create mutually supportive networks and learning
opportunities.
Students who are interested to form a LLC with a theme
related to any cultural or career interest, interdisciplinary
topic, social and community issues are welcome to contact
the Hall Management Section at [email protected] for
details.
Hall Community Services Group
Hall Editorial Committee
Hall Choir
36
Exploring Hong Kong
37
Check-out
For early check-out before the end of the residential period, please be reminded to approach Hall Reception to settle the
payment & complete the following check-out procedures:
Departure
i.
ii.
iii.
iv.
v.
Make an appointment with the Facilities Management Office (FMO) at ext. 0099 for room inventory checking before 10:00 p.m.
Have the room inventory items checked and verified by FMO staff
Sign on the inventory checklist which verified by FMO staff
Return your key-card / smart-card if applicable to FMO staff
Complete the “checkout/withdrawal form” at the Hall Reception and return the signed inventory checklist
A Residence cancellation fee of HK$500 shall be levied for early departure.
Summer Residence
All current full-time students (including final year students) of UGC-funded degree programmes are eligible to apply for
Summer Residence. Yet in case of overwhelming demand, priority will be offered to UGC-funded non-local students, Hall
Associations members and current residents. Details will be announced in due course.
Application for deferment of hall fee for summer term will not be considered.
Summer Storage Service
Non-local Students who will continue their study in PolyU in the next academic year are eligible to apply for this self-serviced
storage service in a temporary store room during summer period. Details of the storage period, location and updated cost will
be announced in due course.
Redirection of mail
Please notify your senders about the change of your address once you have moved out. The Hall will not provide any mail
re-direction service.
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39
Appendix 1: Hall Fees and Charges
I. Administration charges for services on hall operational issues
Appendices
Items
Administration fee for claiming back items
Administration fee for Temporary Resident card
CCTV administration fee for checking recordings *
Deposit of a Temporary Hall Smart Card (refundable under conditions & terms)
Impounding fee for unauthorized parking
Issuing a Temporary Hall Smart Card
Loss of locker key for changing room or pool-deck lockers
Monthly Parking (with exceptional need)
Opening student room door
Parking
Parking with discounted rate
(during mass check-in or check-out period, with booking of hall venue)
Pest Control (additional request on top of seasonal pest control)
Room Change (Maximum charge)
Replacement of mailbox (student room)
Replacement of whiteboard (student room)
Removal of extra mattress
$(unit rate)
$50
$50
$50
$50
$320
$50
$150
$2000 / Month
$20
$40 / hour
$20 / hour
$50 (spray insecticide by cleaner)
$400 (by pest control company)
$100
$250
$400
$100
* CCTV record shall be viewed by Hall Staff. Residents are not allowed to view the record.
II. Penalty charge
Items
Breach of hall regulations (Maximum penalty charge)
Cancellation Fee of Hall Residence
Late application will be charged an administrative fee
Late application for deferred payment of Hall Fees
Late check-out (Maximum penalty charge)
Late check-out daily surcharge (applicable to Research Students)
Lock dead-bolt to stop the door from closing
Non-local students who request check-in without advance applications
Non-local students who submit their hall applications after deadline without
justified reasons
Not completing check-out procedures
Unauthorized swap room
$(unit rate)
$500 / day / offence
$500 **
$200
$100
$200 / day
$50 / day
(within 1st and 2nd month)
$80 / day
(within 3rd and 6th month)
$150 / day
(within 7th and 9th month)
$100
$200
$200
$200
$100
** Cancellation fee of Hall Residence:
before the last two months of the residential period : $500
within the last two months of the residential period: Forfeiture of remaining hall lodging fee
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41
V. Charges for upholding Hall Access, please refer to Regulations Governing Hall Access
III. Charge for using Hall Amenities and Facilities
Items
Guest tickets for using Hall Amenities and Facilities on 2/F
Insufficient advance notice for cancellation of heavily-demanded facilities
(including piano room and snooker room)
Late cancellation of Function Room Booking
Late return of keycard or equipment (every 10 minutes)
Not buying guest ticket for guest using Hall Amenities and Facilities
Swimmer’s ticket ($20 fee and $50 refundable smart-card deposit)
$(unit rate)
$20
$20
$20
$20
$50 / guest
$70
IV. Charge for Loss of or Damage to Room Inventory
Items
Bookcase board
Curtain (a pair)
Door Closer
Door lock of student room
Door Viewer
Door Smartcard (loss or damage)
Fire escape route sign
Keyboard holder
Mattress (Normal / Disabled/ Tall resident/ Extension Piece)
Notice board on the door
Plywood boards above the refrigerator
Refrigerator (1-door / 2-door)
Rubbish bin
Rubbish left in the room upon check-out (cleaning charge)
Shower curtain
Shower head w/hose
Shower Stand
Toilet door latch
Toilet door wooden louvers
Toilet door lock/knob
Toilet seat
Typist chair
Wall mounted clothes hangers
Wardrobe mirror
Wash Basin
Window Bar
$(unit rate)
$20 / each
$500
$1100
$5190
$30
$50
$60
$320
$770 / $770 / $770 / $200
$400
$50
$1100 / $2250
$70
$100
$80
$100
$100
$200
$500
$130
$200
$700
$100 / pc
$500
$1280
$70 / pc
VI. Hall Fee
A) Fee Types
1) Hall Lodging Fee
i. The Hall lodging fee is payable in two instalments, covering the residential period of the 1st and 2nd semester
respectively. Note that residents are NOT entitled to any adjustment on Hall charges for late check-in during the first
two weeks of the residential year or for early withdrawal of Hall residence during the last two months of the residential year.
ii. For current students, they are required to settle the 1st instalment before the commencement of Hall residence to
substantiate their acceptance of the Hall residential offer.
iii. For first year students, given the tight admission schedule, they shall settle the 1st instalment in September.
iv. The e-debit note of the 2nd instalment shall be distributed in December before the commencement of the 2nd semester.
v. Hall lodging fees in residential year 2014/15 of the Halls :
Hunghom Halls
Covered period
ROOM TYPE
Lodging Fee
Sem. 1: 29 Aug 14 – 11 Jan 15
$5,984
TOTAL
ROOM TYPE
Lodging Fee
TOTAL
Sem. 2: 12 Jan – 29 May 15
Double Occupancy in 4-Person and 5-person Suite ($44 / day)
$6,072
$12,056
Triple Occupancy in 5-Person Suite ($31 / day)
$4,216
$4,278
$8,494
2) Hall Caution Money ($500)
i. It is chargeable to all applicants upon the acceptance of the Hall residential offer.
ii. It shall be forfeited if
(a) the provisional resident fails to settle the 1st instalment of Hall fee before Hall residence, or
(b) if the provisional resident cancels his Hall residence application before check-in.
iii. It is refundable on official withdrawal from or termination of Hall residence, subject to no claim on Hall residence or
other Hall related charges being outstanding. Any residual amount of the Hall Caution Money after any deduction
shall be refunded by the Finance Office in due course.
3) Hall Function Fee ($150 per semester)
i. It is payable in two instalments (covering the residential period of the 1st and 2nd semester respectively) for various
Hall education programmes and is non-refundable irrespective of whether the resident attends any of these
programmes (including the High Table Dinner) or not.
ii. It is not refundable if the resident has resided over 2 weeks of a semester. It can be exempted if the resident checks in
within the last 2 weeks of a semester.
Cost may vary subject to the verification and confirmation of Facilities Management Office.
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43
B) Payment Schedule
1) To confirm their acceptance of the residential offer, applicants shall be required to pay the Hall Caution Money on or
before the specified payment due date in the notification email. Upon their settlement of the Hall Caution Money, the
status of the applicants will only be changed into Provisional Hall Residents. Those who fail to settle this amount would
have their residential offers forfeited.
2) The Hall Lodging Fee shall be payable in two instalments. The Provisional Hall Residents shall receive the debit-note of
the 1st instalment of the Hall lodging fee, and are required to settle the amount on or before the specified payment
deadline. Upon settlement of the 1st instalment of the Hall fee the status of Provisional Residents will be changed to Hall
Residents. Those who fail to settle the 1st instalment will have their Hall Caution Money and their residential places
forfeited.
3) If a Hall Resident is out of Hong Kong, he should authorize a family member to collect the hard-copy debit note and settle
the amount by the means described below. Note that only Hall Residents who have settled the Hall Caution Money and
Hall Lodging Fee will be informed of the check-in dates and other details about Hall residence.
C) Payment Means
1) E-banking (Bill Payment Service on Internet)
Follow these steps to open an e-banking account and effect an e-payment:
i. Open a Bank-in-One account in Hang Seng Bank Limited 3 working days beforehand to use the Bill Payment Service
for settlement of the Hall fees. (Note that Bank-in-One account is free of charge to students and without the
requirement of a minimum deposit in the account);
ii. Upon receiving the e-debit note from the Student Account System of the Finance Office, go to website
http://www.hangseng.com/e-banking to register and effect the payment accordingly;
iii. Keep a record of the reference number after the transaction;
iv. To allow time for transfer of payment to PolyU, remember to settle the e-payment at least 2 working days before the
due date of your e-debit note.
2) PPS
Follow these steps to effect a PPS payment:
i. Register a PPS account at a PPS registration terminal installed on the podium floor of the Shaw Amenities Building or
any other terminals;
ii. Upon receiving the debit note, register the bill first by quoting the debit note number specified on the debit note
according to the instructions at 18013 (Cantonese) or 18011 (English);
iii. Settle the bill by dialling 18033 (Cantonese) or 18031 (English). The merchant code of the University is “77”;
iv. Keep a record of the reference number after the transaction;
v. To allow time for transfer of payment to PolyU, residents are reminded to settle the e-payment at least 2 working days
before the due date of the e-debit note.
3) ATM
Follow these steps to effect the payment by ATM:
i. Approach an ATM terminal of HSBC, Hang Seng Bank or JETCO with Bill Payment service;
ii. Enter your personal password to activate and follow the normal ATM process;
iii. Select “Bill Payment” shown on the screen;
iv. Select payment for “Universities”;
v. Choose “PolyU” from the list, enter the Debit Note number and follow the steps shown on the screen;
vi. Keep the ATM receipt for record and verification of the payment number when necessary.
44
4) Cash
Log on the Student Account Enquiry system via http://www.polyu.edu.hk/fo/internet/student and use the "Enquire Debit
Note and Print Receipt" facility to print a not yet overdue debit note in a blank A4 paper, then pay cash (do not use a
cheque) at any branch office of Hang Seng Bank.
D) Deferred Payment of Hall Fees
1) Students interested in Hall residence are reminded that the Local Student Finance Scheme (LSFS) does NOT cover Hall
residential fees and therefore they should secure sufficient financial support for Hall fees before their commencement of
Hall residence.
2) With the understanding that in some cases, it may take a while for SFAA to check student’s financial background before
awarding grant and loan, students with genuine need and documentary proof are eligible to submit an application for
Deferred Payment on Hall fees to the Hall Management Section (HMS).
3) Application Procedures
i. collect an Application Form at the G/F Reception Counter of HMS;
ii. submit the completed Application Form to the Reception Counter 7 days prior to the Last Date of Payment (LDP) of
the Hall Fees concerned, with supporting documents for verification;
iii. if the supporting documents justify the application, HMS will determine a reasonable deferred payment period on a
case-by-case basis and notify the applicant concerned by phone or email. As a rule of thumb, the total deferred
payment period shall not exceed a maximum of two months.
4) Late Application
Students, submitting the Application Form less than 7 days prior to or after the Last Date of Payment of the Hall Fees
concerned, will be deemed as a late application and will be subject to an administration charge of $100.
5) Non-payment after the deferred payment date granted
i. students who fail to settle the Hall fees by the deferred payment date granted, will be subject to disciplinary actions as
stipulated in Non-payment of Hall Fees;
ii. students who fail to settle the Hall fees of the 1st semester after the deferred payment date granted, will be required
to withdraw their Hall residence before the commencement of the 2nd semester, and in no circumstances will their
deferment of payment for Hall fees of the 2nd semester be granted or their future Hall application be entertained.
E) Non-Payment of Hall Fees
As a standing practice, HMS will send a reminder email to all students before the Last Date of Payment (LDP) of the Hall
fees concerned. Students who fail to settle the Hall Fees by this LDP will be subject to the following disciplinary actions.
Overdue date after LDP
1 wk after LDP
Disciplinary Actions
1. The access right into the Hall of the students concerned will be suspended right
away;
2. They will be required to approach Hall Reception to sign on the Hall Fee Overdue
Acknowledgement Form before having their access right reinstated, free of charge
for the 1st overdue payment;
3. A 2nd debit note with an extended deadline of 2 weeks will be rearranged to
facilitate their settlement of the fees concerned.
3 wks after LDP
If the Hall fees are still outstanding 1 week after the LDP of the 2nd debit note, the
above-listed actions (1-3) will be repeated, plus an administrative charge of $100 shall
be charged to the student for reinstating his/her access right for the 2nd time and the
issuance of a 3rd debit note for a deferred payment period of 2 more weeks
45
Overdue date after LDP
5 wks after LDP
Disciplinary Actions
Students with the 3rd debit note outstanding* will have their Hall Residence
terminated with immediate effect as stipulated in Hall Regulations 8.1. (v). (b) and
requested to check out of the Hall within 3 days.
* As stipulated in the PolyU Student Handbook, “the University reserves the right to
withhold the issuance of an award parchment or any certification of study to a
student who has unsettled matters with the University”.
F) Cancellation and Withdrawal from Hall Residence
Please refer to Clause 4 in Regulations Governing Hall Residence about partial residence, cancellation and withdrawal
from Hall Residence.
G) Refund Methods
1) Local students are required to input their bank account number in “Student Account Information” at the URL of
http://www.polyu.edu.hk/fo/internet/student to expedite the refund process.
2) Exchange students are offered 2 refund methods for selection before their check-out, as listed below. Note that if no
preference to a particular method is indicated to the HMS by the student concerned, the “Cheque-by-post Method” will
be adopted for him/her automatically.
i. “Post-Cheque Method”: All refund will be posted by cheque to your corresponding address recorded in Academic
Secretariat student database. The cheque will be in Hong Kong dollar and you could receive it around 4 weeks after
the check-out date.
ii. “Collect-Cheque Method”: All refund amount will be calculated based on the expected check-out date and assume
there will be no claims on inventory items in your room. You can receive a cash cheque in Hong Kong dollar on your
check-out date. For students who want to select this refund method, they must agree with the following
requirements:
a) students must notify the Hall Management Section (HMS) they hope to select “Collect-Cheque Method” by
returning the completed “Checkout/Withdrawal Form” to Hall Management Section, at least three weeks in
advance of their expected check-out date;
b) if they need to defer their expected check-out date, they need to notify HMS as soon as possible and the extra
lodging fee should be paid by cash at HMS counter;
c) if they need to put forward their expected check-out date, the lodging fee for the period put forwarded will NOT
be refunded;
d) if there are outstanding claims when check-out, students need to pay by cash at HMS counter;
e) HMS reserves the right to keep the cash cheque and convert to “Post-Cheque Method” in any circumstances.
3) Final year students, including non-local students, should retain their bank account in Hong Kong after check-out for
receiving hall refund. We understand from Hang Seng Bank that PolyU graduates can retain their bank accounts for 1 year
after graduation without paying handling charge. Students may contact Hang Seng Bank direct for details.”
H) In case a refund is pending over 5 years due to the fault of relevant student [e.g. a) local student rejected to provide
his/her bank account information for refund purpose; b) the address provided by a non-local student for sending the
refund cheque is not accurate; c) a non-local student has not deposited the refund check] and the University cannot
contact the relevant student, the refund will be confiscated and subsequent request for refund will not be
entertained.
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Regulations Governing Hall Residence (Abstract)
4 Partial residence, Cancellation and Withdrawal of Hall Residence
4.1 Residents are not entitled to any adjustment on Hall charges for late occupancy during the first two weeks of the
residential period, or for early withdrawal during the last two months of the residential period, as the residential place has
been reserved or accepted.
4.2 Cancellation and Withdrawal of Hall Residence
i. If a resident cancels his hall residence prior to check-in, a Residence Cancellation Fee, equivalent to the Hall Caution
Money, shall be levied as the administration charge. The hall lodging fee settled will be refunded.
ii. If a resident withdraws his hall residence after check-in and before the last two months of the residential period, a
Residence Cancellation Fee of $500 shall be levied as the administration charge. The remaining hall lodging fee
will be refunded.
iii. If a resident withdraws his hall residence after check-in and within the last two months of the residential period,
the remaining hall lodging fee shall be forfeited as the Residence Cancellation Fee.
4.3 The Residence Cancellation Fee may be waived on the conditions that the resident withdraws his hall residence earlier
than the last two weeks of his residential period and (the needed supporting documents from department must reach
Hall Management Section within three working days after checkout for exemption of administration charge):
i. the resident has graduated from the University (this however is NOT applicable to final-year students who intend to
check out upon the completion of the final exam); or
ii. the resident has deferred his study or withdrawn from the University, or is unable to maintain a valid PolyU student
registration status; or
iii. the resident has joined an outbound exchange programme organized by PolyU Departments; or
iv. the resident has received special university permission due to verified medical, personal or financial hardship.
4.4 The resident shall submit the application form for withdrawal to Hall Management Section and complete the check-out
procedures before he may be released of his obligation on Hall charges. Note that the mere act of moving-out or
returning the key-card without completing the official check-out procedures shall not constitute the withdrawal from
Hall residence, and the resident shall pay the Hall fee up until the date on which he completes all official check-out
procedures and shall be liable for any penalty charge.
4.5 The resident shall check out on or before the last day of his permitted residential period. He shall be liable for penalty
charge of not exceeding $200 per day for overdue residence.
5
Payment of Hall Charges
Hall Residents are required to settle hall-related charges via electronic banking services or in the manner prescribed by
the University. The Hall Management Section maintains the right to bar the resident concerned and any ex-hall resident
who have outstanding hall related charges or fees from gaining access into the Halls and the room where applicable.
The University maintains the right to withhold the resident’s graduation parchment and resort to legal means to recover
any outstanding charges incurred during his stay in the Halls.
6 Conditions of Hall Residence
6.1 A hall resident agrees and undertakes to:
i comply with various Hall Regulations, policy and terms and conditions of hall residence as stipulated in the Hall
homepage; (please refer to the Hall homepage for the full version of and most updated hall regulations, policy and
terms and conditions of hall residence);
ii allow the University to inform parents, guardian or the next of kin of the resident in case of emergency;
iii inform the Warden and/or the Hall Staff immediately when he is contracted acute illness (especially statutory
notifiable infectious disease e.g. Hands, Foot and Mouth disease, Chickenpox or Avian Influenza, etc) or when he
spots accidents or encounters situation warranting the University to make any measures to protect interests of
himself or/and hall residents or/and to maintain orderly operation of the Halls.
47
iv
v
vi
vii
viii
ix
x
xi
xii
xiii
xiv
xv
xvi
xvii
xviii
xix
48
produce medical evidence in supporting his suitability of hall residence if he is suspected to be suffering from
any health-related problems, displaying potential violence, abnormally aggressive or seriously irresponsible
behaviours that will put himself or others at risk. This measure is to be taken in the interest of his own health
and/or safety and/or that of other residents. Otherwise, involuntary arrangement for medical intervention in
such cases shall be necessary;
allow the Warden and/or the Hall Staff, with or without prior notice, whether or not in the presence of the
resident, to enter his room in situations for conducting routine cleaning, pest control, periodic inventory and
safety checking, repair and maintenance works, checking of illegal residents, investigation of any suspected
violation of hall regulations, or for upholding the hygiene, health, security, safety and hall operations or any
situation as deemed necessary by the Halls;
adopt a cooperative attitude to the Hall Staff if his access right is suspended from the Hall Access Control due to
any hall related issues or he is suspected of violating hall regulations. He shall follow the Hall Staff to approach
the Hall Management Section or Facilities Management Office to facilitate investigations;
produce his PolyU Student Identity Card for inspection at the request of Hall Staff , and observe the instruction
of the Hall Staff as to those areas of the Halls to which Hall Residents are not permitted access;
Attend fire drill, meetings or interviews to which he has been summoned by the Warden or invited by the Hall
Staff for investigation of any cases related to hall issues unless the request for absence prior to the event has
been approved by interviewers under special circumstances;
evacuate from the hall premises during the fire drill;
use smart-card operated facilities and equipment provisions in the room or in the common areas at his own
expense or on a share rate as agreed with his room-mate(s);
report to and follow up with the Halls for any irregularities or malfunction of facilities and inventories and any
other related problems in his room;
inform the Halls for any malfunction of facilities which may lead to improper free enjoyment of paid-services
(such as free room air-conditioning);
take all reasonable steps to safeguard his personal belongings and safety on hall premises. The University
assumes no responsibility for any loss of or damage to any personal property or whatsoever beyond the control
of the University;
be held liable for the loss, casualty caused or damage (beyond normal wear and tear) to the furniture, fixtures,
furnishing, personal or any other inventory items in his assigned room. In the absence of proof of individual
responsibility, the residents in the room might be held jointly liable for the loss or damage incurred;
behave properly, and remain properly dressed and strive to maintain a proper personal cleanliness and hygiene
standard at all times on hall premises including student rooms and all common areas;
watch TV or perform other activities in an orderly and considerate manner in the Lounge Area and other
common areas;
follow the guidelines on using lounge areas:
a. refrain from using the Lounge Area of other halls. Residents should have priority in using their respective hall
facilities rather than residents from other halls;
b. No blocking of any fire escape route for safety reasons (including bicycle);
c. The use of space will not jeopardize the majority interests of residents on the particular hall;
d. The tidiness level to be maintained and ground rules for the use of Lounge Area will be left to warden, tutors
and hall association’s consensus.
reside in a room and with (a) room-mate(s) (or suite-mate(s) in adjoining rooms) assigned by the Hall
Management Section without advance notice to the resident who is already residing in the room when a
vacancy arises;
change to another room assigned by the Hall Management Section wherever necessary;
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6.2
vacate the room and check out the Halls within a short notice if deemed appropriate and necessary by the
University for the health and safety consideration of all residents. Lodging hall fees settled for the affected
period will be refunded to resident concerned in due course.
xxi upon termination of residence, remove all personal property and unwanted items from the room and complete
the check-out procedure by 06:00 p.m. on the last day of the residential period. Any property found after the
termination of residence shall be disposed of and the University disclaims any liability for the loss of or damage
to such property. The resident is also subject to an administration fee for clearing unwanted items as left behind.
A Hall resident shall NOT
i
visit or stay in the room of an opposite sex resident or let an opposite sex visitor stay in the room between 24:00
and 07:00. If discussion or activities are required between the residents and visitors during the above period,
they should stay in common areas not intruding the privacy of fellow hall mates. (Note that XueMin Hall, as a
female hall, has the discretion to set more stringent rules to reject any residents of the opposite sex to visit the
Lounge Area, common areas or student rooms on the floor where XueMin residents stay at any time, as deemed
necessary);
ii
allow an opposite sex visitor to use toilet/shower facilities of the shared rooms. To avoid embarrassment and
inconvenience to roommate(s) or suitemates, the opposite sex visitor is required to use the communal toilets at
rear staircase of each floor;
iii make or cause to make annoying noise, or disturbance of any form that will impinge the right and well-being of
other residents in the Halls and neighbourhood, especially during Quiet Hours between 23:00 and 07:00;
iv leave PolyU card/ Smartcard in the plastic door notice box. For security reason, the PolyU card/ Smartcard so left
will be CONFISCATED by the Hall Staff without prior notice. The resident concerned will be regarded as having
lost the PolyU card/ Smartcard and is liable for an administration charge for issuance of a new PolyU card/
Smartcard as replacement. For getting a new PolyU card or a new Smartcard, the Hall Resident should approach
the Academic Secretariat of the University or the Hall Reception respectively during opening hours for
replacement. Outside these hours, the hall resident should go to FMO and pay an administration charge to get
his room door opened until he gets his new PolyU card/ Smartcard;
v
tamper with the electric wiring system, smartcard controlled electric metering system, smartcard operated door
lock in the room, CCTV system, fire sprinkler system, fire fighting equipment, Exit Doors and other facilities in the
Halls;
vi cook, of any form, in the student room;
vii smoke in his room or within the hall boundary;
viii consume any kind of alcoholic drinks including, but not limited to, beer, within the hall boundary. He shall be
liable for any damages to hall properties or cleaning charges incurred by his behaviors under the influence of
the alcohol;
ix place personal belongings, rubbish or rubbish bins in common areas. Anything left unattended in the common
areas shall be confiscated without prior notice. The Hall Resident shall pay an administration fee when claiming
back his belongings within 3 working days. Any unclaimed items after 3 working days shall be disposed of
without prior notification and the University is not responsible for the loss of or damage to such property;
x
place unwanted items or rubbish outside the student rooms. A Hall Resident is subject to an administration fee
if the Halls remove these items and rubbish for him;
xi remove any furniture, fitting, fixture or facility provided in his room or installed for common use in the Halls, or
attempt to interfere with or dismantle existing fittings, or install/affix new fittings in those locations, without the
prior permission from the Warden or the Hall Management Section;
xii deface, defile or damage any wall, surface or any structure of any furniture, fitting, fixture or facility whatsoever
provided for use in the room and on hall premises;
xiii post notice and obstacle of any form to prevent or deter the Hall Staff from entering the room for executing
official duties;
49
xiv display, publish, distribute or broadcast any publication, programme, advertisement or other material not
related to hall activities on hall premises (e.g. on painted walls at corridors) without prior permission of the
Warden or the Hall Management Section;
xv play any ball games or games with substance, including but not limited to powder or liquid, air-gun, skating,
cycling or any other forms of sports or activities deemed inappropriate in the corridor, Lounge Area, Landscaped
Garden or common areas that might cause potential hazard to the hall environment or endanger the safety of
other residents;
xvi play noisy games e.g. Mahjong or “Tin Jiu” (game of dominoes) in the common areas that will tarnish the image
of the Halls and the University;
xvii engage in gambling of whatever forms on hall premises, or permit such gambling to take place in his room;
xviii engage in pyramid selling, insurance selling or any business of similar nature which will disrupt the normal life
of residents and orderly operation of the Halls;
xix throw objects of whatever form from a height;
xx hang clothes of any form dripping with water in the student room and common areas;
xxi bring onto hall premises, or into his room:
a. any dangerous drug as defined in Section 2 of the Dangerous Drugs Ordinance (Cap.134);
b. fireworks, firearms, ammunition or weapons of whatever form;
c. highly combustible materials (e.g. burning of candles, incense) of whatever form;
d. hazardous chemicals or flammable liquids;
e. intoxicating liquor or alcoholic drinks of any type;
f. electrical cooking appliances of any form or high-power appliances (e.g. rice-cooker, heater, microwave,
hot-plate, dehumidifier, stand-type air-conditioner);
g. any bird, animal or pet of any form;
h. non-hall registered shopping trolley;
i. any items especially bulky items of whatever form which endanger health and safety and affect the orderly
operation of the Halls;
xxii transfer his right of hall residence, or lend his smartcard or PolyU ID card to any person;
xxiii exchange or swap rooms without proper approval from the Warden concerned or the Hall Management
Section;
xxiv bully or force room-mates to move out of the room or change rooms by any undue means;
xxv commit any undue conduct, disturbance or nuisance, demonstrate a threat or damage to hall properties that
will infringe the rights and interests of residents in the Halls and neighbourhood, or endanger the health, safety,
security and disrupt the orderly operation of the Halls. In such circumstances, the Hall Staff are entrusted with
the authority to intervene and stop the misconducts right away;
6.3 For a Hall resident under age 18, he shall:
i. allow and agree the University to inform his parents/guardian/next of kin in the following conditions:
a. emergencies;
b. violations of Hall Regulations, policies and/or terms and conditions of hall residence;
c. prolonged absence from study;
d. change on residential status;
e. upon request by his parents/guardian/next of kin;
f.
situations warranting attention of his parents/guardian/next of kin.
50
ii.
notify a Hall Tutor:
a. before 22:00 when he returns or leaves the Halls after 23:00;
b. with an address when he stays overnight in any accommodation other than the Halls;
c. and seek verbal endorsement before 22:00 when he applies for overnight stay of a visitor at the Halls;
d. a day in advance when he leaves Hong Kong for whatever purpose. For non-local students, written application
should be submitted to the Head of Mainland & International Student Services (MISS) 7 days in advance.
7 Visitors
7.1 A Hall Resident hosting visitor (i.e. who is non-hall resident) to the Halls shall complete the Visitor Registration procedures,
and comply with the Regulations Governing Hall Access, escort the visitor to register electronically at the pair-up reader,
to collect and return the Visitor Card and be held responsible for the conduct and safety of the visitor, or any charges or
damages incurred by the visitor while he is in the Halls.
7.2 The Warden and the Hall Management Section reserve the right to prohibit a Hall Resident, visitor or any other person
(including overnight visitor) from entering the Halls, or demand him to leave the hall premises at any time when deemed
necessary. The Halls reserves the right to report to the police if any person is found entering or residing in the Halls
without approval or proper registration.
7.3 Any visitor, who is non-Hall resident , without permission of the Warden or his/her designate or the Hall Management
Section, shall not enter the Halls before 07:00 and have to depart the Halls by 23:00, i.e. not remain in the Halls between
23:00 and 07:00.
7.4 In exceptional circumstances, a visitor, who is a PolyU card holder and of the same sex as the host resident, may be
permitted to stay overnight in the Halls, provided that:
i. The host resident has to accompany the visitor to complete the overnight stay application procedures in person at
the overnight stay counter at G/F East Wing Lift Lobby between 17:30 and 23:00 (the time designated for registration
of overnight visitor);
ii. The overnight visitor has to settle the prescribed charge and deposit electronically for the overnight stay at the
overnight registration counter upon completion of application;
iii. The approval of application is made on the assumption that the room-mate of the host resident shall not complain
about the stay of the overnight visitor; otherwise, the visitor shall leave the Halls immediately upon receipt of
complaint from the room-mate. The pre-paid prescribed charge for the overnight visitor shall not be refunded, and
the room-mate of the host resident shall not apply for the stay of another overnight visitor in the same night;
iv. The overnight visitor shall stay in the room of the host resident. If the overnight visitor is found staying in the room
other than that of the host resident, the visitor is regarded as an illegal resident. Then the host resident, the visitor ,
the resident allowing the stay of the illegal resident and other related parties shall all be subject to disciplinary actions
and charges where applicable;
v. The overnight visitor shall get the refund of overnight stay deposit electronically via the overnight stay counter at G/F
East Wing Lift Lobby in person before 15:00 of the following day; otherwise the deposit will be forfeited.
vi. The overnight visitor should understand that the Halls shall not provide a space for sleeping during his overnight
stay;
7.5 A Hall Resident shall
i. receive no more than one visitor of the same sex staying overnight on any one occasion; and
ii. in maximum receive three visitors of the same sex staying overnight per month.
7.6 The same visitor shall not stay overnight more than three times in the Halls in each month.
7.7 The Warden has the discretion to increase the quota stipulated in Subsection 7.5 and 7.6 under special circumstances.
7.8 The host resident and/or visitors will be subject to a penalty charge in the range of HK$100 to HK$500 per day for each
breach of the Regulations, as stipulated in Clause 8.1.(ii) and Regulations Governing Hall Access.
51
8 Disciplinary Actions
8.1 A Warden and / or the Hall Management Section may, in accordance with the authority entrusted by the University, at
his discretion, take the following disciplinary actions against any Hall Resident for misconduct and violation of Hall
Regulations:
i. Confiscate any subjects in breach of Hall Regulations;
ii. For breach of Hall Regulations, a penalty charge in the range of HK$100 to HK$500 per day for each offence of hall
regulations, shall be levied unless otherwise specified;
iii. Serve warnings e.g. verbal warning, final warning for breach of Hall Regulations;
iv. Suspend a resident with immediate effect from hall residence for a period not exceeding 14 days, yet if the resident
is subject to police investigation for criminal offence or as deemed appropriate by the Hall Discipline Committee, the
suspension period shall be extended until the result of investigation is concluded;
v. Terminate the hall residence of a resident:
(a) upon 3 days’ written notice, if he fails to comply with any clauses herein;
(b) immediately, with or without notice, if he fails to settle the required hall related payments by the due date:
(c) immediately, with or without notice, if such termination is required to protect the health, security, safety and
well being of residents at large and for maintaining the orderly operation of the Halls. Upon receiving the Notice
of Suspension or Termination of Hall Residence, the Hall Resident shall find his own accommodation in the
market and move out on or before the deadline specified on the Notice;
vi. Report to the University’s Student Discipline Committee and the department/faculty concerned for serious
misconduct of the resident, other than the disciplinary actions enforced in the Halls;
vii. Any other penalties as considered appropriate.
8.2 Resident being suspended or terminated of hall residence will be blacklisted from hall application during his study in
PolyU and barred from access into the Halls during the suspension period and/or within one year of the termination.
8.3 Resident being terminated of hall residence will be barred from overnight application in the Halls.
8.4 No refund of any Hall fees shall be made for the period of suspension or termination of residence imposed as a
disciplinary action. In addition, the resident shall be liable for any penalty charges or outstanding fees incurred during his
hall residence.
8.5 A hall resident shall understand that the Halls will keep disciplinary records of a Hall Resident for a period of no more than
seven years under normal circumstances. The Halls will disclose the Hall Resident’s disciplinary records and related
information to parties concerned of the Hong Kong Polytechnic University including, but not limited to, the Student
Discipline Committee of the University, Student Affairs Office and his faculty/department in relation to his study matters
in the University, while disciplinary records of a student may affect his eligibility of scholarship and student records in the
University.
8.6 An appeal against disciplinary actions levied shall only be accepted on grounds of new or additional information. For
appeal, the Hall Resident shall write, specifying the grounds for the appeal, to the Hall Discipline Committee within 72
hours upon receiving the Notice of Suspension or Termination of Hall Residence. The decision of the Hall Discipline
Committee on the appeal shall be final and binding within the University.
Hall Management Section
Student Affairs Office
September 2014
52
B. Regulations Governing Hall Access (Abstract)
(for full and most updated version of hall regulations, please visit the Hall homepage)
Visitor Registration procedures
To uphold the Hall security, the host resident is required to accompany the visitor(s) in person at all times on the hall premises,
including the registration and return of the Visitor Card at the Visitor Registration Counter. Note that the host resident and
parties concerned shall be liable for disciplinary actions and penalty charges as described in the Regulations Governing Hall
Access if they fail to comply with the Regulations stated herein.
The visiting hours for visitors (including PolyU Student/Staff) are 07:00 – 23:00. At 22:30 and 22:45, a public announcement will
be sounded to remind visitors of the departure time.
Visitor Registration Counter
Registration/Departure
1 Collect a Visitor Card at the
Visitor Registration Counter
at G/F East Wing Lift Lobby
Visitor Card
PolyU student / staff
No need to collect a
Visitor Card. Use the
PolyU student / staff card
direct.
Visitors
Public visitor (i.e. non-PolyU student/ staff)
•
•
•
2 Register electronically at
Pair-up Reader
Pair-up Reader
Host resident should accompany the visitor(s) to
the Visitor Registration Counter for registration;
Host resident is required to show PolyU card while
visitor to show ID card with photo to security guard
for proper record;
Both resident and visitor should sign to collect the
Visitor Card.
Host resident beeps his/her PolyU student / staff card
Then visitor beeps his/her Visitor Card or PolyU student/ staff card
The process should be repeated if there is more than one visitor
Host resident should accompany visitor(s) to do the electronic registration at the
pair-up reader in person
•
•
•
3 Pass through the Optical
Turnstiles
Beep the Visitor Card at the Optical Turnstile to gain access to student residential
floors or when leaving the Halls.
4 Return the Visitor Card at
the Visitor Registration
Counter
Beep out at the turnstile
upon departure.
•
•
Host resident should accompany the public visitor
to the Visitor Registration Counter for returning the
Visitor Card
Both resident and visitor should sign to return the
Visitor Card
53
For incomplete visitor registration procedures, late departure of visitors, improper use of PolyU card for getting access into the
Halls, illegal residence in the Halls, accommodating an illegal resident of the opposite gender to the resident outside visiting
hours or any violation of Regulations governing Hall Access, the host resident, PolyU student, public visitor or any parties
concerned shall be subject to disciplinary actions including immediate Termination of Hall Residence as maximum, and/or
Fine, and/or other disciplinary actions as appropriate, depending on the seriousness of the case. Please refer to the
Regulations Governing Hall Residence for details of disciplinary actions.
Appendix 3: Layout Plan
Layout Plan – G/F
For any hall resident forgetting to bring along PolyU card
i. If the PolyU Card is left in the hall resident's room in the Halls, the hall resident shall be required to approach the
Facilities Management Office for verification of identity. The resident will then be accompanied by a guard to check the
presence of his/her student/staff card in the room;
ii.
If the Card is left at home or any place other than in the Halls, the hall resident shall be issued a Temporary Hall Smart
Card (with a maximum validity of 7 days) by paying deposit of $50 (refundable upon return of the card) and
administration charge of $50.
Settlement of Penalty Charges
As the enforcer of hall security and safety issues, Hall Staff are entrusted with the authority to collect penalty charges relating
to the Regulations Governing Hall Residence and the Regulations stated herein. Residents can settle the penalty charges
either by cash or by supporting document properly signed and acknowledged by the Hall Staff.
Other hall regulations are available at Hall Homepage for reference:
• Regulations Governing the Use of Hall Amenities and Sports Facilities
• Regulations Governing Change of Hall/Room & Procedures
• Regulations Governing the Hall Computer Network
• Regulations Governing the Use of Hall Swimming Pool
• Regulations Governing Summer Hall Residence
• Regulations Governing the Use of Hall Car Park
54
55
Layout Plan – 1/F
56
Layout Plan – 2/F
57
Summary of Hall Amenities & Sports Facilities
Room No./
201
202
203
204
205
206
Purpose
Fitness
Room
Games
Room
Reading
Room
Computer
Room
Dance
Room
Activity
Room
Opening
Hours
07:00–02:00
07:00–01:00
07:00–01:00
07:00–02:00
07:00–23:00
07:00–23:00
• Fitness
Facilities
equipment
available
in the Room/
on-loan items
• 1 TV set
• Sofa
• xbox
• Massage chair
• Magazine
(Back Issue)
• Tables
• Chairs
• 24 computers
• 3 network
printers &
copiers
• 1 printer (small)
• 1 scanner
On-loan
equipments at
Booking
Counter
N/A
• Chess
• xbox games
Eligibility of
Booking
Hall
Residents
with fitness
accreditation
Hall
Resident
Hall
Resident
Hall
Resident
Hall
Resident
Hall Asso. /
Tutors
Hall
Resident
Hall
Resident
Hall
Resident
Hall
Resident
Hall
Resident
Booking
principles
First-come
first-served
(FCFS)
FCFS
FCFS
FCFS
Advance
booking of
one session
in every
7-day
FCFS
for hall
function/
activity
Advance
booking of
one session
in every
7-day
FCFS
Advance
booking of
one session
in every
7-day
FCFS
FCFS
Duration of
each session
1 hour
1 hour
1 hour
2 hours
1 hour
Subject to
Booking
(Max 3 hrs)
1 hour
1 hour
1 hour
2 hours
1 hour
Room capacity
(in person)
15
6
10
27
20
20
9
6
2
20
20
Area
Charge per
session
Guest Ticket
(on sale at
2/F Booking
Counter)
N/A
N/A
Free of Charge on residents (except computer
printing)
$20 per hour $20 per
per person.
hour
Undertaking per person
Form signed
Free of
charge,
with priority
given to
residents
$20 per
session
per person
• Mirrored wall • Mirrored wall
• Dance floor
• Wooden floor
• Screen &
• Screen &
projector
Projector
• Sports mattress
• Yoga mattress
• Portable DVD
player
N/A
208
Snooker Meditation
Room
Room
07:00–01:00
07:00–01:00
• 2 snooker tables • Yoga mat
• 1 American pool
table
N/A
• Chalk
• Balls
209 & 210
211
221–223
Exhibition Area
Piano
Room
Study
Room
Table-tennis
Court
07:00–23:00
07:00–02:00
07:00–01:00
• 1 Piano each
• Tables
• Chairs
N/A
N/A
• 6 table tennis
table
• Yoga mat
• Kick boxing
• Bats and balls
• Ball net
$20 per
hour
per person
$20 per
hour
per person
$20 per
hour
per person
$20 per
hour
per person
Free of
$20 per
charge,
hour
with priority per person
given to
hall
residents
Note:
1. Cancellation of a Booking must be made IN PERSON or by phoning the Booking Counter at least 1-hour prior to the commencement of the particular session;
2. Only a 10-minute grace period is allowed for late show-up for claiming the venue booked. After that, the booking will lapse automatically and the venue will be released to
a subsequent resident on the waiting list on FCFS basis;
3. For Piano Room and Snooker Room, the resident will be charged $20 as penalty if he/she fails to cancel the booking or show up within the session booked.
4. The host resident found entertaining a visitor using the facilities without a Guest Ticket will be fined a penalty charge of $50.
5. No commercial activity of any kind is allowed in the amenities without the prior approval of the Hall Management Section.
6. *Venue charge of $40/hr includes the equipment charge for using a portable DVD player, Venue charge of $100/hr includes the equipment charge for using the built-in PA
system.
7. G/F Band Room is for the practice of hall official functions only. For Booking of the room by a resident for private use, the rate is $200 per hour, with all equipment inclusive.
Booking has to be made at least three days in advance.
8. For all booking, priority is given to the events organized by the University.
58
Hall Residents’
Honour Code
As a Hall Resident, you have
the Rights to enjoy the amiable living and learning
environment in the Student Halls with its high standard of
provisions and services, and reciprocally you are expected
to honour your Responsibilities to
i. respect the equal rights & well-beings of fellow residents to rest, study & enjoy a harassment-free
environment;
ii. be considerate and accommodating to personal and cultural differences of fellow residents;
iii. uphold your personal hygiene and integrity;
Free of Charge on residents
(except computer printing and use of massage chair)
$40/
$100/hr*
$20 per
hour
per person
207
iv. make use of hall properties in the appropriate manner, &
v. comply with Regulations for the common good of the hall community
Room-sharing
Roommate
Agreement
Why Room-sharing?
Room-sharing forms a good platform to develop your interpersonal skills.
It is one of your most rewarding university experiences and is beneficial to your future success.
It is a new subject you may have never learnt before. People of different cultures and backgrounds will make the living
together interesting and challenging.
Hence do be prepared as there will always be some initial adjustments required.
Rules of thumb:
It is better to create the Agreement right from the start or at least within the 1st week.
Find a mutually convenient time to sit down and go through the Agreement openly.
Do not assume your habits or your lifestyle is the best or the only option. Accept the differences of your
suite/roommates and look for an agreeable point somewhere in between that you may both be comfortable with.
Remember that mutual respect is the key to build and nurture a relationship. You will gain more if there is a fair share
of give and take.
Be genuine, positive and flexible to look for the largest space possible for all the stakeholders.
Talk about your lifestyles and expectations; come up with some agreed practices in the way you share your time, space,
cost, and resources of the room.
For personal belongings, don’t assume your roommate is willing to share.
When everyone has moved in, agree on how the common spaces are to be shared e.g. shelves in the refrigerator, racks
in the bathroom.
•
•
•
•
How to benefit from Room-sharing?
There are hundreds of ways to do it but the key ingredients for success are:
S
A
for Acceptance of diversity
O
for Open communication
for Self-respect
•
•
•
•
•
•
•
•
Teething Problems
When and What to do?
Self-introduction Upon Moving-in
Introduce yourself and get to know each other, look for common grounds and set the scene for a harmonious relationship
•
How to Make the Self-introduction Effective?
When you move in, take the initiative to introduce yourself to your room/suitemates face to face.
As this is a time to get to know each other, be open and do not pass judgment.
Set the scene for a harmonious relationship and positive body languages are important, e.g. stand up to greet your new
room/suite-mate, smile, steady eye contact, a firm handshake.
Share your “private” data, like your name, nickname, course of study,
year of study, where you are from, your hobbies and interests etc.
If your room/suite mates are NOT around, leave a note on the desk or
on the door.
If you are the first one to move in the suite or room, do not scatter your
belongings all over the place to claim your territory. Keep your things
within the designated space.
•
•
•
•
•
•
Do you mind me
using
your shampoo?
you feel uncomfortable with some behaviors of your roommate, before it becomes a big problem, you need to
• Ifcommunicate
it openly with your room/suite mates.
Handle
and
address
problems and concerns in a mature manner.
•
You
may
get
together
to go through the Checklist every now and then for “health check” purposes.
•
Real issues of concern
Do not compromise on issues such as your mate’s possession of illicit drugs as it is a criminal offence.
Look for help from your tutors, warden or SAO staff in Hall Management Section for issues of grave concern.
•
•
Help
yourself !
59
Roommate
Agreement
Checklist
• Are there ways to enhance each other’s time management skills and study effectiveness?
• When is the latest hour for phone calls?
This Checklist serves as a reference only & issues herein are not exhaustive.Download the e-Checklist at
www.polyu.edu.hk/hall/halledu/rac to come up with your own Agreement if you wish to. Forward a copy of the
signed Agreement (or an e-version) to your hall tutor for reference & record.
Issues to be agreed upon:
1.
How the cost of room air-conditioning be shared?
2.
What personal belongings are okay to share? (e.g. Food ? Shampoo? Tissue paper? Eating utensils? Computer? )
3.
Prior-notice required for use of room-mate’s personal belongings?
4.
Personal and mutual space:
9.
Safety : Lock the room when you’re out. Do not place the key card in the door notice holder. Smoking,
consuming alcoholic drinks and cooking in student room are not allowed in the hall.
10
Disagreement : If you may find there are disagreements, do not feel upset for we can never be able to
understand each other perfectly. Learning how to handle disagreements enable you to be a better
team-player. Please seek tips on how to resolve conflicts.
11
Verification : It is best to have the agreement written down and handed in to your tutor/warden. Tutors
will make room visits to see if something has been done along this line.
12
Others :
• What is necessary to keep the space livable?
• How often and how will you share the responsibilities of cleaning routines?
• Fridge cleaning?
6.
60
Study/Quiet time (communicate your needs and be considerate):
• What are your hours to study?
• When do you sleep and get up?
• Which days of the week are more critical/relaxed?
• Can you sleep when the light is on?
• Are you a heavy or light sleeper?
• When is it OK to have guests over?
• Do you want to be informed beforehand?
• Is it OK to bring friends when your roommate is out?
• Is it OK for the guest to use your bed?
• Will there be separate rules for guests of different sexes?
• Will there be separate rules for weekdays and weekends or special occasions?
Noise level: Quiet hours are between 23:00 to 07:00 when members of the room have the right to work and
rest. But you are always expected to respond positively if you are requested to refrain from making
excessive noises. Some genius may be at work!
Housekeeping routines:
• What is your idea on the issue of hygiene and cleanliness?
Guests: (Note that talking on the phone sometimes has the same effect of entertaining a guest in the room)
8.
• How will your notice-board/room be decorated?
• Is it okay to hang wet clothing in the room/bathroom?
5.
7.
Agreed by :
&
Room :
Date :

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