Minutes of CCYCP Management Board Meeting – 18th November 2014 Present: Trustees: Peter Wong, Andrea Heath, Jake Takel Secretary/CCYCP Manager: Jon Wilson Cathays High: Lauren Davies Cardiff County Councillor: Sam Knight, Sarah Merry, Chris Weaver Police: PCSOs Dave Lloyd & Loren Saunders Development Officer: Amelia Thomas Mentor Project: Gareth Speers Inclusive Youth Provision: Debbie Davies Students on Placement: Lyndsey, Jess, Megan, Chris Volunteers: Daniel Mullett, Mia & Georgina (Enactus) 1. Apologies for Absence Joel Beswick, Dave Andrews, Liz Doe, Meurig Hailstone 2. Minutes of Previous Meetings The minutes of the previous management meeting were proposed as being a true and accurate record by 3. Matters Arising 3.1 There were no matters arising. 4. Project Management – Jon presented team meeting minutes. 4.1 Centre Bookings 4.1.1 Community Centre Christmas Get Together – was proposed for December 19th, catering by Simon/Geraint. People were asked to confirm whether they would be attending. 4.2 Building Maintenance 4.2.1 Roof Repairs – A response had been received from Steve Myers, who had mentioned feedback from the recent roof inspection, but not whether repairs would be carried out. There was no mention of the roof survey cost, and so Amelia would reply to gain clarification. (AT) 4.2.4 Roof join – water entering the join had again put the strip lighting out of order in the kitchen. 4.3 Embassy Cafe 4.3.1 Enactus – Mia and Georgina reported that Enactus had been researching a project targeting older residents. They would be carrying out some door-to-door research and visiting Dalton Street as people had been reluctant to engage by telephone. 4.3.2 Mentor Project – Gareth Speers presented a printed report. Student mentors would be running the café, paired up with young people. They were due to be inducted next weekend and would be carrying out training – Disability awareness, food hygiene, healthy eating and nutrition. Dan was Page 1 of 4 volunteering on Wednesdays. Older members would be recruited in 2015 and Vision 21, Quest and Adult services are all aware of the project. 4.4 Activities and Events 4.4.1 Film Club – Scrooged would be showing on 3rd December. 4.4.2 Under Construction Youth Music Project – was holding a gig here on 13th December with support from student on placement, Lyndsey. 4.4.3 Future Cathays Youth Provision – A follow up meeting would be held next Tuesday, and the draft document ‘CCYCP Youth provision plan 2015’ was presented. Quotes from young people would be added. Gareth very kindly agreed to look through it and make comments. It was noted that: there is a part time youth staff meeting next Tuesday at Eastmoors; a consultation document regarding the proposed budget is now available; Youth activity centres around the city would bid for money to directly employ staff. 4.4.4 Cathays High Partnership – A meeting with Lauren TBA. 4.4.6 Time Bank Credits –Under Construction members were to be asked if they wanted to accept time credits at the gig on 13th December. 4.5 Finance 4.5.1 Audit – was being carried out by the accountant 4.5.2 Treasurer – Jake had been shown an overview of finance, and had been working on updating the main ledger transactions. Peter and Jon were to sort out signatures. (JW, PW) 4.6 Staff & Volunteers 4.6.1 University Student Placements – had all had three way meetings apart from Lyndsey who was due to have one on Friday. 5. Project Development – Amelia presented a written report. 5.1 Long term building plan – an updated proposal for the whole site was presented (below), which was a result of Development sub-committee meetings. Feedback and comments were welcomed. Debbie was to pass on a VCS email about volunteering. (DD) Page 2 of 4 Page 3 of 4 6. Project Publicity – No report was available. Peter requested an email about the football tournament so he could promote it. 7. Current Youth Provision 7.1 Embassy Youth Club – No report was available 7.2 Inclusive Youth Provision – Debbie presented a written report. 7.2.1 Holiday Provision – October provision had gone well with shared trips and activities including The BBC Children in Need and Cardiff Blues visit which was covered by the South Wales Echo. The next provision will be February 2015. 7.2.2 Friday Night Provision – Sherman Cymru access was being developed, and Winter Wonderland trips planned. 7.2.3 Weekend Social Break – had taken place to Coventry and Birmingham. 7.2.4 Families First – a compliance meeting had taken place, Debbie has complied. 7.2.5 Accreditation – Andrea would speak to Debbie about Agored Cymru. (DD,AH) 7.2.6 Funding - £500 has been secured from VCS for horse riding. A bid was to be submitted to BBC Children in need before January for staff members, and funding for hosting students was being explored with Cardiff Met. 7.3 Under Construction Youth Music Project - No report was available 9. Any Other Business 9.1 Date of next PACT meeting – Monday 1st December. Signed................................................... Signed............................................................ Date...................................................... 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