Solicitation 13113-LOI GRANT WRITING

Maricopa County
Bid 13113-LOI
Solicitation 13113-LOI
GRANT WRITING SERVICES REGISTRY
Bid designation: Public
Maricopa County
10/24/2013 4:43 PM
p. 1
Maricopa County
Bid 13113-LOI
Bid 13113-LOI
GRANT WRITING SERVICES REGISTRY
Bid Number
13113-LOI
Bid Title
GRANT WRITING SERVICES REGISTRY
Bid Start Date Aug 22, 2013 8:05:54 AM MST
Bid End Date
Oct 30, 2015 2:00:00 PM MST
Bid Contact
Steve Dahle
Strategic Team Manager
602-506-3450
[email protected]
Changes made on Sep 26, 2013 11:06:18 AM MST
Previous End Date
Sep 30, 2013 2:00:00 PM MST
New End Date
Oct 30, 2013 2:00:00 PM MST
Changes made on Oct 24, 2013 3:27:37 PM MST
New Documents
13113-LOI Addendum 2 10-24-13.docx
Removed Documents
13113-LOI Grant Writing Services Registry.doc
Previous End Date
Oct 30, 2013 2:00:00 PM MST
New End Date
Oct 30, 2015 2:00:00 PM MST
Changes made on Oct 24, 2013 3:41:14 PM MST
New Documents
13113-LOI Addendum 2 10-24-13.docx
Removed Documents
13113-LOI Addendum 2 10-24-13.docx
Description
Maricopa County is accepting Letters of Interest from Proposers who are interested in providing the County with Grant Writing Services for
various projects as required. The County is interested in individuals/firm(s) with extensive experience in writing grants for governments or
large private sector clients for various subject areas. All qualified proposers that are selected for this service will be placed on a qualified
contractor list for projects as required. All work will be assigned through the use of Project Quotes.
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Maricopa County
Bid 13113-LOI
ADDENDUM #2 (DTD. 10/24/13) PLEASE CHANGE IN TO OPENING DATE
ADDENDUM #1 (DTD. 09/26/13) PLEASE SEE CHANGE TO OPENING DATE
August 20, 2013
TO WHOM IT MAY CONCERN:
RE: Letter of Interest, 13113-LOI GRANT WRITING SERVICES REGISTRY
Dear Sir or Madam:
Maricopa County is accepting Letters of Interest from Proposers who are interested in providing the County
with Grant Writing Services for various projects as required. The County is interested in individuals/firm(s)
with extensive experience in writing grants for governments or large private sector clients for various subject
areas. All qualified proposers that are selected for this service will be placed on a qualified contractor list for
projects as required. All work will be assigned through the use of Project Quotes.
PROFILE OF MARICOPA COUNTY
Maricopa County is the largest county in Arizona, the second largest government in the state, and is one of
the fastest growing counties in the nation. Geographically, at 9,226 square miles, the County is the 4th
largest county in the United States, larger than seven states. With over 2.9 million residents, it is the fifth
most populous county in the nation and home to more people than seventeen states and the District of
Columbia.
1.0
Intent:
The purpose of this the attached document is to define the general requirements of and to solicit Letter of Interests
for professional Grant Writing Services. If you wish to be considered for Placement on this list, provide all the
information requested on the attached request and return to Maricopa County prior to CONTINUOUSLY OPEN
UNTIL WITHDRAWN September October 30, 2013 2:00 PM (two copies of all materials). This document
defines the basic services required and the response procedures. Responses will be evaluated to be acceptable or
not and placed on a list of qualified Grant Writers by the Subject Matter Areas outlined in the attached document.
Acceptable responses will not constitute an award of a contract but only placement on a qualified vendor
list for future work. Projects will be assigned as needs arise over a five year period. The County at its sole
options reserves the right to add to this qualified list as required/desired.
If you have any questions concerning the process contact:
Steve Dahle
Strategic Procurement Officer
602-506-3450
[email protected]
Letter of interest are to be delivered (Hand, US Mail UPS or FedEx) CONTINUOUSLY OPEN UNTIL
WITHDRAWN by 2 PM (Arizona Time) September October 30, 2013 to the following address:
Maricopa County Office of Procurement Services
320 West Lincoln Street
Phoenix AZ. 85003
VENDORS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH THEIR BID
Signature:
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Date:
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Maricopa County
Bid 13113-LOI
SERIAL 13113-LOI
Grant Writer Services
I.
Purpose
Maricopa County is positioning itself to successfully pursue grant funding from federal, state and foundation
agencies. Funding will be targeted to strengthen the County’s goals of improving public safety and the selfsufficiency of its residents.
The County is establishing a grant writer vendor list to be accessed on an “as-needed” basis as grant opportunities
become available.
II.
Grant Sources
Recurring grant sources include, but are not limited to, the Department of Justice (DOJ), the Department of
Homeland Security (DHS), the Substance Abuse and Mental Health Services Administration (SAMSHA), the
Department of Labor (DOL), the Department of Housing (HUD), Administration for Children and Families of
HHS, the Governor’s Office for Children, Youth and Families (GOCYF),the Arizona Criminal Justice
Commission (ACJC), Governor’s Office of Highway Safety (GOHS), Arizona Auto Theft Authority (AATA),
Arizona Department of Public Safety (AZDPS), Arizona Attorney General (AZAG), and Tribal Gaming Revenue
grants.
III. Grant Focus Areas: Subject Matter Knowledge
Interested grant writers should be able to demonstrate subject matter knowledge in one or more of the following
subject areas:
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
p.
q.
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Justice involved adults and youth
Jail and Juvenile detention re-entry/reintegration efforts
Specialized prosecution (drug, gangs, violent crime, gun violence, auto theft, impaired
driving, crimes against children, domestic violence, and sexual assault)
Homeland Security Issues
Victim Assistance (including: advocacy, canine support, victim compensation, and restitution)
Alternatives to youth detention
Community supervision – adult and youth
Teen parents
Headstart Programs and Early Headstart Programs (children 0 to 5)
Child welfare issues
Domestic violence issues
Family support services
Homelessness (chronic adult, families and youth)
Workforce development o. Veterans’ issues
Housing for special populations
Substance abuse and mental health issues (children and adults)
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Maricopa County
SERIAL 13113-LOI
Bid 13113-LOI
Note: Individuals who want to be considered for work on low enforcement or prosecution grants will be
subject to background investigation.
IV. Scope of Work
Grant writers responsibilities shall include, but not be limited, to:
V.
x
Working with the Justice System Planning and Information Division (JSPI), County Departments and
others stakeholders to refine projects to meet grant criteria
x
Identifying potential grant partners that result in the greatest impact on the community while meeting
the grant criteria and goals
x
Preparing grant applications with assistance from JSPI staff or other County Departments:
o Develop critical timelines for the grant application and distribute to grant project stakeholders
o Coordinate input/content from the stakeholders, including convening meetings/conference calls as
necessary
o Produce draft products for review and revision of grant applicant. Work in conjunction with said
applicant to insure submission of a fully completed grant proposal.
o Synthesize input/content from the stakeholders into the final required application format with
administrative support from Maricopa County staff.
o Develop the program budget in electronic submission format, with input from the stakeholders and
administrative support from Maricopa County staff.
o Assure that all required forms are completed. required signatures obtained, or letters of support are
obtained
o Submit (electronically) grant application by the critical application deadline, with administrative
support from Maricopa County staff. If paper only applications are required, ensure that they are
submitted so as to arrive by the critical application deadline.
Required skills/experience:
x
x
x
x
x
x
x
x
Strong writing skills
Ability to work with minimal oversight with County Departments and external groups
Ability working with individuals at all levels of an organization
High ethical work standards
Facilitation skills
Experience successfully writing government and foundation grants
Skill consolidating grant application budgets
Ability working within tight deadlines
VI. Response to Letter of Interest
If you would like to be considered for inclusion in the Grant Writer Vendor List, please submit the following:
x
Individual resume(s)
x
List of federal, state and foundation grant applications submitted in last 5 years, detailing the grant
source, total grant amount requested, whether the proposal was successful, and, if so, the total amount
of grant awards
x
If the grant application(s) involved a collaborative effort across multiple departments or agencies,
please describe the scope of the collaboration
x
Areas of subject matter knowledge (from section III above)
x
Writing sample (preferably grant application sample)
x
The names and contact information for at least two client references
x
Hourly rate
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Maricopa County
Bid 13113-LOI
Question and Answers for Bid #13113-LOI - GRANT WRITING SERVICES
REGISTRY
OVERALL BID QUESTIONS
There are no questions associated with this bid. If you would like to submit a question,
please click on the "Create New Question" button below.
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