CONFERENCE POLICIES INDORE MUN 2014 All delegates are requested to read these policies in their entirety. Being a delegate for the conference implies that the individual has accepted all conference policies and is therefore expected to comply with all of them. Delegates are also expected to abide by all local and municipal laws and IPS Academy Regulations while at INDORE MUN 2014. General Policies The Secretary-General, the Director General and the Mentor In-charge of Altius Institute of Universal Studies are the only individuals empowered to making exceptions to any of the rules mentioned as a part of all the policies listed in this document. INDORE MUN 2014 is not liable for any promises/ exceptions made by other members of the Organizing Committee regarding fees or policies. The INDORE MUN 2014 Executive Board/Organizing Committee reserves the right to amend the country/committee matrix. Also, country and committee allotments are solely to the discretion of the Organizing Committee and the Executive Board members. Committee policies for every committee shall be laid down by the Secretary General along with the Executive Board members for the respective committees. All Executive Board members are free to exercise their freedom to conduct committee in a way that they deem best motions of censure and impeachment shall not be entertained against any Executive Board member for the duration of INDORE MUN 2014. [Type text] www.indoremun.com www.indoremun.com Consumption or possession of drugs and/or alcohol will not be entertained even in the smallest of proportions. If any delegate is found in possession of alcohol or drugs that delegation will be asked to leave the conference immediately. An official letter from IPS Academy will also be sent to the said delegate’s school/college. Violators of this policy may be criminally liable according to local, state and federal laws regarding the aforementioned violation. Cigarette smoking is not permitted within the premises. INDORE MUN 2014 is NOT responsible for belongings left in committee rooms. If any delegates do leave their belongings in committee rooms, then they are doing so at their own risk. All delegates are expected to be present in committee, and must stay in committee meetings for the established duration. In order to receive a certificate of participation, a delegate has to attend a minimum of 75% of the sessions. In order to receive an award, a delegate must attend all the sessions except in the case of unavoidable circumstances which shall be deemed valid only by the respective Executive Board members and the Secretary General. The Chairpersons and the Organizing Committee will log attendance. Delegates must wear the ID badges provided by the Organizers at all times during INDORE MUN 2014, in and out of Conference events, including all the socials. Mentor Advisors are encouraged to visit committee sessions. Please note that Mentor Advisors are responsible for their students' behavior. Mentor advisors might not be allowed in committee sessions during voting procedure or in case if the Chairpersons decide against it. [Type text] www.indoremun.com www.indoremun.com The official language at INDORE MUN 2014 will be ENGLISH. During the sessions, the delegates are expected to exercise diplomatic courtesy when addressing members of the committee and the dais. The delegates are expected to address the other delegates in third person. No use of slang or informal terms would be entertained. In addition, delegates are also requested to be polite to all the logistics, press and other miscellaneous Organizing Committee members. Conference Fees, No refund Policy and Accommodations: The details of the Conference fees and other information in relation to fees for accommodation etc. are published on the website. Delegates will not be allowed to participate in INDORE MUN 2014 unless they have paid the registration fees. There will be no refund in case a delegate backs out of the conference. Also, travelling, visas, lodging, boarding, food and other incidental costs are to be borne by the participating delegates. INDORE MUN 2014 is arranging for accommodation of all delegates who require it, we would like you to note that all financial transactions in relation to accommodations shall be handled by the organizing committee for the delegates with the concerned hotel being provided by us. INDORE MUN 2014 is responsible for the cash transactions if the delegate takes accommodation from us. Furthermore, these payments have to be made on the day of arrival. INDORE MUN 2014 offers limited accommodations on first come first serve basis. [Type text] www.indoremun.com www.indoremun.com Cancellation Due to Weather Conditions, Health Issues etc. INDORE MUN 2014 will take place from the 25th to the 27th of July, 2014. INDORE MUN 2014 reserves the right to cancel the conference in the case of extreme circumstances, such as health epidemics, major natural disasters. INDORE MUN 2014 can be cancelled/modified/postponed in case if a college policy decision is taken in that regards. No refunds shall be provided in those circumstances. Other Rules The Executive Board/ Organizing Committee have the right to immediately expel delegates from both the committee as well as conference premises due to unacceptable behavior. Serious indiscipline on the part of even a single delegate may require the dismissal, without refund, of the individual involved and his or her delegation from the Conference. The Organizing Committee/Executive Board reserves the right to define appropriate Conference behavior and is particularly strict about issues involving displays of disrespect to other delegates, Executive Board members, Organizing Committee conference, venue staff and other volunteers including the members of the International Press for INDORE MUN 2014. Any photo, video, and other audio/visual material taken and/or recorded during INDORE MUN 2014 featuring any delegate may be used and published for promotional purposes by Altius Institute of Universal Studies and INDORE MUN. [Type text] www.indoremun.com www.indoremun.com The delegates would be held responsible for any willful or negligent damage to the property at the venues and premises of the activities held by INDORE MUN 2014, including In-Conference, Out-of Conference and Pre- & Post-Conference Events, and will also be held responsible for the replacement and/or compensation of and for any damage that they may have caused. It is indemnified and believed to hold harmless the INDORE MUN 2014 Organizing Committee, Executive Board members and the Altius Institute of Universal Studies with the staff, administration, committee post holders, secretariat members and other agents from and against any claims of liability, loss, theft, damage or cost which may arise out of or relate to travelling to, participating in, and/or returning from the INDORE MUN 2014. The INDORE MUN 2014 Organizing Committee reserves the right to change or amend or modify any of the conference policies mentioned in this document without any prior notice. Accepting the policies online through registration is tantamount to a digital signature, agreeing to abide by the policies set above. In case of a minor registering for the conference, online registration would automatically imply parental consent. We thank you wholeheartedly in advance for your support and co-operation. [Type text] www.indoremun.com www.indoremun.com