9/3/2014 – Regular Board Meeting

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EVESHAM MUNICIPAL UTILITIES AUTHORITY
Meeting Minutes from September 3, 2014
Assistant Secretary Tencza read the opening statement as follows:
Adequate public notice of this meeting, pursuant to the Open Public Meetings Act, has
been given by the Business Manager of the Evesham Municipal Utilities Authority in the
following manner:
1. Posting written notice on the official bulletin board at the Evesham
Municipal Utilities Authority, Evesham Township Municipal Bldg., 984
Tuckerton Road, Marlton, N.J. on February 7, 2014.
2. E-mailing written notice to the Burlington County Times and the Central
Record on February 7, 2014.
3. Filing written notice with the Clerk of Evesham Township on February 7, 2014.
This statement shall be entered into the minutes of this meeting.
Roll Call
Present: Fisicaro, Waters, Tencza, Wessner (7:10 pm)
Alternate: Lutner, Hassall
Absent: Morton
Also Present: General Counsel Drollas, Engineer Simpson, Executive Director Rollins,
Assistant Executive Director of Business Puszcz, Asst. Executive Director of Operations
Lender, Personnel Manager Locantore, Operations Manager Croft, Secretary Rubin
Members of the Public:
PLEDGE OF ALLEGIANCE
Chairman Fisicaro called the meeting to order at 7 pm.
APPROVAL OF MINUTES
August 6, 2014 – On motion by Waters, seconded by Lutner, it was moved to approve
the minutes of August 6, 2014.
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RECORDED VOTE:
AYE: Fisicaro, Waters, Tencza, Lutner, Hassall
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
PUBLIC COMMENT
FINANCIAL
Resolution 2014-122: Payment of Bills – On motion by Waters, seconded by
Lutner, it was moved to adopt Resolution #2014-122 approving the payment of the
August 2014 bills.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Resolution 2014-123: Refunds, Credits & Cancellations – On motion by Waters,
seconded by Lutner. It was moved to adopt Resolution #2014-123 approving the
payment of the August 2014 refunds, credits & cancellations.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Resolution 2014-114: Award of Contract in excess of $3,900 – On motion by
Lutner, seconded by Waters, it was moved to adopt Resolution #2014-114 awarding
contract to Medford Heating, Inc. in the amount of $4,495 for the air conditioner
replacement at Kings Grant Plant.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
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Resolution 2014-115: Award under State Contract in excess of $3,900 –
Resolution #2014-115 awarding contract to Celebrity Ford, DBA Beyer Ford in the
amount of $24,708 to purchase one 2015 Ford Explorer.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, HassalL, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Resolution 2014-116: Award under State Contract in excess of $3,900 – On motion
by Tencza, seconded by Lutner, it was moved to adopt Resolution 2014-116 awarding
contract to Chas S. Winner, Inc in the amount of $19,364.50 to purchase one 2015 Ford
Transit Connect Cargo Van.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
EXECUTIVE DIRECTOR’S REPORT
Potential Violations –. On Aug 22nd there was a manhole overflow on Lincoln Dr. E.
due to grease blockage. This was cleared and reported to the State.
Resolution 2014-112: Consenting to the proposed Water Quality Management (WQM)
Plan Amendment re: Block 11.52, Lot 3 for the Soboleski Property. Located on N.
Elmwood Road. There are no objections by State regarding this amendment. On motion
by Tencza, seconded by Waters, it was moved to adopt Resolution #2014-112
consenting to the proposed WQM Plan Amendment for the Soboleski Property.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
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Resolution 2014-119: Authorizing renewal of membership in the NJ Utility Authorities
Joint Insurance Fund. On motion by Waters, seconded by Tencza, it was moved to
adopt Resolution #2014-119 authorizing renewal of NJ Utility Authorities Joint
Insurance Fund membership.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Resolution 2014-121: Authorizing the Authority to enter into a Cooperative Pricing
agreement with the County of Burlington. On motion by Tencza, seconded by Lutner, it
was moved to adopt Resolution #2014-121 authorizing the Authority to enter into
agreement with the County of Burlington.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Hassall, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Resolution 2014-124: Authorizing the name of the water tower on Lincoln Drive to be
renamed the Rocco J. Maiellano Water Tower. On motion by Waters, seconded by
Tencza, it was moved to adopt Resolution #2014-124 naming the water tower on
Lincoln Drive the Rocco J. Maiellano Water Tower.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
BUSINESS MANAGER’S REPORT
Resolution 2014-113 – Authorizing one year renewal of Shared Service Agreement with
Evesham Fire District for QPA services. On motion by Waters, seconded by Tencza, it
was approved to adopt Resolution #2014-113 authorizing the agreement with Evesham
Fire District.
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RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
PERSONNEL MANAGER’S REPORT
Authority Personnel: Six new employees commenced employment 9/2/14: Joseph
Clauss, Craig Gardina, Matthew Porto, William Sayers, Robert Veith, and Daniel
Navarra (summer help hired as full time permanent). They have received safety training,
paper work and reviewed hand book and will now begin field training.
Resolution 2014-120: Amending the Authority’s Personnel Policies and Procedures
Manuals to include the New Jersey SAFE Act. Protects employees who are victims of
domestic or sexual violence. This policy will makes us compliant with State law. On
motion by Tencza, seconded by Waters, it was approved to adopt Resolution #2014120 amending personnel manual to include the NJ SAFE Act.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Motion to approve amendments to the employee hand book regarding the dress code.
This resolution will be presented at next meeting. On motion by Waters, seconded by
Tencza, motion was carried to present resolution amending the dress code at the
October board meeting.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
ENGINEER’S REPORT
South Side Water Storage Tank – Currently working with General Counsel to go back
to the Pinelands to try to resolve issues with the AeroHaven property and get permission
to build the water storage tank there.
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Merchants Way Water Tank Painting – Working with General Counsel to go to the
bonding company with the request to allow us to obtain a new contractor to do the
remedial work that was required under the first anniversary inspection.
Update: Well Sealing Program – This project is now complete.
Resolution 2014-117: Approval of Change Order #2 to A.C. Schultes, Inc. in the
amount of $6,907 for additional work to abandon MW-1 plus the deletion of various
contract items. On motion by Waters, seconded by Lutner, it was approved to adopt
Resolution #2014-117 approving change order #2 made payable to A.C. Schultes, Inc.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Update: ASR Well 13/14 Treatment Program – Project is on hold pending a decision
from DEP. Tom Dwyer has submitted an application to withdraw well water after it has
been recharged into Well 14 from Mt. Laurel and to allow withdrawal from other wells
that draw from the PRM giving the MUA more latitude.
Update: Elmwood/Woodstream SCADA – Waiting for control panels to be
manufactured. Contractor has been on site installing fiber optic cable.
Woodstream WWTP Air Pipe Replacement – Contractor has finished installation of Air
Pipe as far as he can. Waiting for new blowers to be installed so contractor can come
back and finish air pipes.
Replacement of Elmwood WWTP Screw Pumps – Waiting for manufacturing process
to be complete. Probably will be another couple months.
Waterview Court Water Main – Waiting for survey team to visit work site.
Defense Drive Utility Replacement – Survey team completed work. Potential
easement description written up. Once plan is received, will forward it to General
Counsel, who will present it to the Township with a request for a 30 ft. wide easement
along length of alignment for new water and force main.
Elmwood Sludge Dewatering – Met with manufacturer 9/2/14.
Elmwood Return Sludge Pipe Replacement – This is currently in the design phase.
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Resolution 2014-118: Approval for release of performance bonds for PSE&G
Substation in the amount of $54,448.20 contingent upon the posting of a maintenance
bond for sanitary sewer in the amount of $4,322.16. On motion by Lutner, seconded by
Waters, it was approved to release the performance bonds for PSE&G Substation.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
Approval of S-1/W1: Approval of S-1/W-1 for Timber Ridge @ Sharp Road, LLC for 33
single family homes at Sharps Rd and Evesboro and Evesboro-Medford Rd. On motion
by Waters, seconded by Tencza, S-1/W-1 was approved for Timber Ridge @ Sharp
Road, LLC for 33 single family homes.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
The board concurred with Mr. Fisicaro’s request to change the upcoming meeting dates
for the October and November board meetings to October 8, 2014 and November 12,
2014, respectively.
EXECUTIVE SESSION – Resolution #2014-125 – On motion by Waters, seconded by
Wessner it was approved to enter into Executive Session at 7:45 P.M.
On motion by Tencza, seconded by Waters, it was moved to come out of Executive
Session at 8:00 P.M.
RECORDED VOTE:
AYE: Tencza, Waters, Lutner, Wessner, Fisicaro
NAY: None
ABSTAIN: None
MOTION CARRIED: 5-0-0
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Reminders:
Harvest Fest is Sept 27, 2014.
Renaming of water tower on Lincoln Drive dedication is September 23, 2014.
The meeting was adjourned at 8:02 P.M. The next regular meeting of the Evesham
Municipal Utilities Authority is scheduled for October 8, 2014 at 7 pm.
____________________________
Joan A. Ludlam
Secretary
APPROVED BY THE BOARD: __________

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