Document - Southern Railway

SOUTHERN RAILWAY
LETTER OF ACCEPTANCE
M/W.496/Sou
M/W.496/Sout
South/7843
Divl.Rly.Manager’s Office,
Works Branch,
Chennai Division,
Chennai – 600 003.
Dt. 08.01.2014
Sri P.S. Naidu,
Railway Contractor,
No 72, Vivekanandar Street,
Kollamedu Ammanambakkam,
Chengalpattu-603002.
Cell: 09422696911.
Sir,
Sub : NAME OF WORK: MSB-VM section - Casual renewal of existing 52 kg broken PSC
track sleepers at TRR locations in ADEN/CGL Sub-Division Reg.
Ref : Tender Notice NO.MAS 09 OF 13
13, ITEM 15.
15.
<<<<O>>>>
Your Negotiated Offer for the tender under reference for the above mentioned work
has been accepted by the Competent Authority for a total value of ` 26,15,250/
26,15,250/- [Rupees
Twenty six lakh fifteen thousand two hundred and fifty only]. The details are appended
below:Item no.
Description
Schedule B item no. 1a to 3 only [Rate of item no. 2 is COUNTER
OFFER and item no. 3 is NTQ for future reference]
Amount
` 26,15,250/
26,15,250/-
2.
Security Deposit for this work is ` 1,30,762/
1,30,762/- (Rupees One lakh thirty thousand seven
hundred and sixty two only),
only), which shall be recovered at the rate of 10% of the bill amount
till the full Security Deposit is recovered. No interest will accrue on the security deposit
lodged by you with the Railways.
3.
Please note further that within 30 (Thirty) days from the date of issue of this letter, a
sum of ` 1,30,762/
1,30,762/- (Rupees One lakh thirty thousand seven hundred and sixty two only), has
to be submitted as Performance guarantee,
guarantee, valid up to stipulated completion period plus
beyond the maintenance period.
3a)
Failing which, A penal interest of 15 % per annum for the delay in submission of PG
beyond 30 days from the date of issue of LOA will be levied upto to 60 days.
3b)
Any failure to submit the requisite PG even after 60 days from the date of issue of
LOA, the Contract shall be terminated duly forfeiting EMD and other dues, if any, payable
against the Contract.
3c)
The failed Contractor shall be debarred from participating in re-tender for the work.
3d)
This Letter of Acceptance is the due notice for submission of PG and that no further
communication will be sent to you reminding for submission of PG. In case of failure to submit
PG within the stipulated date, action taken under Clause 16 (4) of GCC is final and binding.
4.
An amount of ` 42,500/
42,500/- [Rupees Forty two thousand and five hundred only] paid by
you towards EMD bearing DR A/c. No. 91304003573897 dated 01.08.2013 issued by Axis
Bank, Ratnagiri Branch, will be adjusted with Security Deposit..
SD/-XXXX
DEN/South/MAS
Page 1 of 5
M/W.496/South/7843 dated 08.01.2014
5.
You are directed to contact ADEN/CGL
ADEN/CGL for further instructions and the work shall
commence within 7 (seven) days from the date of receipt of this letter. Completion period
of this work shall be NINE MONTHS,
MONTHS, from the date of issue of this letter.
6.
The sales tax at source as per section 13 OF TNVAT Act OF 2006 will be deducted from
your running bills, depending upon the nature of work.
7.
Please note that the Income Tax (including surcharge and Education cess charge) as
notified from time to time by the Govt. of India will be deducted at source from your bills.
8.
You are also advised to chalk out a program of work and submit the same to this office
if not already submitted along with the tender.
9.
Any amount involved on account of vitiation in the present tender due to variation in
the agreement quantity during the execution of work will be recovered from the bills due to
you.
10.
Price Variation Clause is applicable only for those works where tender value is more than
` 50 lakhs.
11.
You are also advised to attend the office for signing up the agreement for this work
within 30 (Thirty) days of issue of this letter.
12.
You may please note that until a formal agreement is executed this letter of
acceptance will be binding contract between you and the Railways and this will be merged
into the agreement to be executed.
13.
In case of disagreement of any clause in the LOA with the Agreement the latter shall
prevail.
14.
Kindly acknowledge the receipt of this letter.
Thanking you,
Yours faithfully,
Enc: 1. A copy of the Tender Schedule.
Sd/Sd/-XXXX
[S. Karthikeyan]
Karthikeyan]
Divisional Engineer/South
Engineer/South/MAS
South/MAS
(For and on behalf of the President of India)
Copy to:
Sr. DFM/MAS, AAO/ Bills/MAS, ADEN/CGL,
SSE/P. Way/CGL, Contractor Bill section with copies of tender schedule.
Regional Labour Commissioner (Central) Ministry of Employment and Rehabilitation, Shastri
Bhavan, 26 Haddows Road, Chennai 6.
The Labour Enforcement Officer (Central) IV Madras Office of the Regional Labour
Commissioner, 35, Haddows road, Chennai –6.
Deputy Commissioner, Enforcement, Commercial Taxes, Greams Road, Chennai-6.
The Assistant Labour Commissioner (Central) Madras II Division, Chennai-6.
The Commercial Tax Officer, Egmore II, Assessment Circle, Chennai –31.
The Chief Vigilance Officer, Southern Railway, Park
Park Town, Chennai –3.
Sd/-XXXX
DEN/South/MAS
Page 2 of 5
M/W.496/South/7843 dated 08.01.2014
SOUTHERN RAILWAY
NAME OF WORK: MSBMSB-VM section - Casual renewal of existing 52 kg broken
PSC track sleepers at TRR locations in ADEN/CGL SubSub-Division.
Ref:
20132013-Revenue (Sanctioned by ADRM/II/MAS vide no.M/W.506/SOUTH/REV/2013/31 dt.
10--0610
06-2013) (2013(2013-S- 124)
SCHEDULE 'B'
List of items of work that are covered under Southern Railways Unified Standard
Schedule of Rates 2011 (SRUSSOR - 2011) for Chennai Division
S.N
o
1
DESCRIPTION OF WORK
Trucking out of 52kg CL.II PSC sleepers available anywhere in Chennai Division duly
collecting, leading and loading into contractor's own road vehicle such as Tractor/
trailor, leading by road, unloading and stacking at nominated location/road approach
points/LC with all lead and lift etc. including crossing of track wherever required and as
directed by the Engineer -in- charge.(All labour, tools and plants including transport
vehicles such as tractor/trailor with fuel, crew and other consumable stores are to be
supplied by the tenderer/contractor only at his own cost except dip lorry which will be
supplied free by Railways).
a)
Initial UNIT
QTY
RATE
lead upto
MT
855
RATE IN FIGURES
20 km
Rupees
5 6 0
.
0
0 paise only
RATE IN WORDS (in CAPITAL LETTERS)
R
U P
E
E
S
CRORES
LAKHS
THOUSANDS
F
I
V
E
S I
X
T
Y
A
N
D
Z E
R
O
HUNDREDS
PAISE
` 4,78,800/- [Rupees four lakh seventy eight thousand and
eight hundred only]
(b)
For
every km
(or)
part
thereof
beyond the
initial lead
Sd/-XXXX
DEN/South/MAS
UNIT
QTY
RATE
MTK
M
1539
00
RATE IN FIGURES
Rupees
5
.
5
0 paise only
[COUNTER OFFER]
Page 3 of 5
M/W.496/South/7843 dated 08.01.2014
of 20 km.
RATE IN WORDS (in CAPITAL LETTERS)
R
U P
E
E
S
CRORES
LAKHS
THOUSANDS
HUNDREDS
F
F I
2
I
V
E
A
N
D
F
T
Y
PAISE
` 8,46,450/- [Rupees eight lakh forty six thousand four
hundred and fifty only]
Leading the available 52 kg class-II PSC sleepers from road approachable points/LC to
the site of work by dip lorry under line block with a lead of 2 km and distributing the
same along side the track with all lead and lift etc. complete including crossing of
track wherever required and as directed by the Engineer-in-charge.
(All labour
UNIT
QTY
RATE
and
tools
RATE IN FIGURES
are to be each 3000
supplied by sleep
er
the
tenderer/
contractor
Rupees
1 3 0 . 0 0 paise only
only at his
own
cost
except dip
RATE IN WORDS (in CAPITAL LETTERS)
lorry which
R U P E E S
will
be
CRORES
supplied
free
by
LAKHS
Railways).
THOUSANDS
O
N
E
R
T
Y
A
N
D
Z E
R
O
T H I
3
HUNDREDS
PAISE
` 3,90,000/- [Rupees three lakh ninety thousand only]
Removing the exg. 52 kg broken/unserviceable sleepers at scattered locations with all
fittings and fastenings and keeping away at site of work without causing any
infringment to the running lines and replacing with 52kg Cl.II PSC sleepers with all
fittings and fixing the same with elastic fastenings with special liner to suit the
52/60kg sleeper to 52/60 kg rails, gauging, levelling, aligning, kutcha packing and as
directed by the Engineer in charge.
(All labour, UNIT
QTY
RATE
materials,
each 3000
RATE IN FIGURES
tools
and sleep
equipment
er
are to be
Sd/-XXXX
DEN/South/MAS
Page 4 of 5
M/W.496/South/7843 dated 08.01.2014
supplied by
the
Tenderer/
Contractor
only at his
own cost).
Rupees
3 0 0
.
0
0 paise only
[RATE IS NTQ FOR FUTURE REFERENCE]
RATE IN WORDS (in CAPITAL LETTERS)
R
U P
E
E
S
CRORES
LAKHS
THOUSANDS
T H R
E
E
Z E
R
O
A
N
D
Z E
R
O
HUNDREDS
PAISE
` 9,00,00/- [Rupees nine lakh only]
(Items Three only)
Schedule B item no. 1a to for a total CONTRACT VALUE of
` 26,15,250/26,15,250/- [Rupees twenty six lakh fifteen thousand two
hundred and fifty only]
[Rate of item no. 1b is COUNTER OFFER and item no. 3 is
NTQ for future reference]
Sd/-XXXX
DEN/South/MAS
Page 5 of 5

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