MINUTES To Pre-Submission Meeting and Mandatory Site Walk for PSB SFPD Video Wall and Digital Signage DT RFP #2015-01 October 7, 2014 Attendees: Cyberwatch Fidato Hamid Marshall Dominic Della Maggiora CCSF: CMD: DT: SFPD: Lupe Arreola and Romulus Asenloo Jolie Gines, Eva Lim, Jason Renteria and Fan-Wa Wong Mir Amanath Ali via Conference Call Will Sanson-Mosier I. Introductions were made and Jolie reminded all participants that this RFP has a Local Business Enterprise goal of 12%, therefore the pre-submission conference is mandatory and any vendor who did not attend the presubmission conference may not submit a proposal. II. Timeline A. Deadline for e-mail questions to [email protected], was extended to Tuesday, October14, 2014, 5 p.m. PDT, by issuance of Addendum #1, as agreed to by parties during the mandatory site walk. B. Submissions due, Tuesday, October 28, 2014, 2: 00 p.m. PDT. C. Vendors were informed to send all Administrative/Technical Questions to [email protected] III. Jolie advised vendors to review the City’s Administrative Requirements and that their vendor status is current to include Business Tax and compliance to the City’s 12B Equal Benefits Program. In addition, the vendors were informed to review all the insurance certificate requirements and to review the P500 Personal Services agreement with their counsel, samples were furnished to vendors, IV. The RFP has a Local Business Enterprise Requirement of a 12% Goal. Contract Monitoring Division Contract Compliance Officers, Lupe Arreola Romulus Asenloo identified the CMD forms to be submitted with the response that can be found in the CMD Attachment 2 package. A. These forms are: Forms 2A & 2B, Form 3, and Form 5. Form 4 should be submitted ONLY there is a Joint Venture. Page 1 of 3 MINUTES To Pre-Submission Meeting and Mandatory Site Walk for PSB SFPD Video Wall and Digital Signage DT RFP #2015-01 October 7, 2014 V. B. CMD will waive the requirements in Form 2B if a vendor’s LBE participation is 16% or greater. C. The City highly recommends that all vendors contact Lupe Arreola or Romulus Asenloo to ensure that it has met the 12% goal so that the vendor’s proposal can be deemed responsive. Lupe Arreola can be reached at [email protected] at 415 581 2306 and Romulus can be contacted at 415 581 2321, [email protected]. The group visited the new Public Safety Building where the new Admin DOC is to be installed and also visited the primary DOC to see the current video wall system. A. Amanath informed the vendors that the request for the Video Wall is for the new Administrative Department Operations Center (Admin DOC) and to be interoperable with the primary Department Operation Center (DOC). B. At the Admin DOC, 10 workstations will feed into the Video Wall, including any essential tactical information as video feed from helicopters during any SFPD situation. C. SFPD received funding only for the Admin DOC at the new Public Safety Building, but the expectation is that the primary DOC will be replaced in the future. D. The primary system at the DOC located at 1700 17th Street is an old proprietary equipment that is now difficult to maintain. E. The expectation is the two systems, the primary DOC and the Admin DOC, will be interoperable. F. The video source is expected to be high resolution and the equipment easy and intuitive to use. G. The PCs should be able to independently project to the wall. Page 2 of 3 MINUTES To Pre-Submission Meeting and Mandatory Site Walk for PSB SFPD Video Wall and Digital Signage DT RFP #2015-01 October 7, 2014 Documents furnished: CMD Attachment 2 Insurance Requirements P500 Professional Services Agreement RFP End of Document Page 3 of 3