TENDER ENQUIRY - Cochin Shipyard

TENDER ENQUIRY
VESSEL/ PROJECT: STOCK CONTROL
SEALED TENDERS IN DUPLICATE, SUPERSCRIBING THE ENQUIRY NUMBER AND LAST DATE
FOR RECEIPT OF TENDER ON THE ENVELOPE, are invited in two separate covers as ‘ Part – I :
Techno-Commercial’ and ‘ Part – II : Price ‘ for the supply of following materials so as to reach the
undersigned on or before the last date and time shown. Tenders should be addressed to DEPUTY
GENERAL MANAGER (Materials), COCHIN SHIPYARD LIMITED, P.B.NO 1653,, COCHIN-15.
Tenders will be considered subject to the General Terms and conditions attached.
ENQUIRY NO : MAT/SCO/0656/14
LAST DATE OF RECEIPT
OF TENDER
Enquiry dt. 21 July 2014
11 Aug 2014
Time : 15.00Hrs IST
Sl.NO
1
MATERIAL
CODE
8822710500
TENDER OPENING
DATE
DESCRIPTION
WELDING/FIRE BLANKET
UNIT
SQ.METRE
11 Aug 2014
Time : 15.30Hrs IST
QTY/WT
8000.00
NEED DATE
1st Lot 5,000
Sq. M - Sept 2014
Note:
1. One Sq. Mtr of two numbers of free samples shall be supplied along with quotation. Offer without
samples will not be consider for tender opening.
2. Material should be as per technical specification attached at Annexure-I
3. Manufacturer’s Test Certificate should be submitted along with supply of item.
4. Material Test Certificate from Govt./NABI approved laboratory shall be furnished along with the
supply. Name and address to be mentioned in the offer.
5. Manufacturer’s Authorization Letter should be submitted along with offer.
Indent No. PRQ/000190/14-15 Dt. 19.07.2014
E-mail : [email protected]
Phone No : 0484-2501367; M : 9995804314
Fax: 0484-2365110
Yours faithfully,
for COCHIN SHIPYARD LIMITED
Annexure : i) Welding/ Fire Blanket Specification
ii)General Terms & Conditions
iii) Instruction to Tenders and Special Terms and Conditions
iv)Commercial Checklist
DEPUTY GENERAL MANAGER(MATERIALS)
v) BG Format
पंजीकृत कायालय : शासनक भवन, प.ओ. बैग सं 1653, पेमानूर पी. ओ., को ची - 682 015
Registered Office : Administrative Building, P.O. Bag No. 1653, Perumanoor P.O., Kochi – 682015
फास/Fax : +91(484) 2370897/2383902. फोन/Phone : +91(484) 2361181/2380181/2366340
ाम/ Grams : SHIPYARD, ERNAKULAM. ई-मेल/ Email: [email protected]
{no4xure
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Shipbuilding/ Ship Repair lndustry
lntended to be used as welding/ fire blanief au-ing
protect from and contain spatters, shield adjacent equipments from heat, smoke & flame
The blanket material shall be 100% Asbestos & Refractory Ceramic
Fiber free. A third party certificate of this effect shall be submitted.
of Glass Fiber fabric with suitable
coating or treatment to withstand minimum temperature of 7500C.
The blanket material shall be
Edges
of the cloth shall be woven/ welded type for
preventing
of fiber material.
The blanket should withstand a minimum temperature of 7500C
Thickness of the blanket shall not be greater than 2 mm.
The blanket shall not disintegrate on use and shall not generite dust
and should not induce body itching.
Physical
Properties
The blanket must have good abrasion resistance and must be
designed for maximum flexibility.
It
shall not generate any hazardous smoke/ fume
or
harmful
oducts on disinteeration.
Warp 40 kgs/ inch- Minimum, Weft 65 kgs/inch
size.
-
Minimum for
7,,X4,,
10% Maximum
Width of the blanket shall be between 1m- 1.2m.
The supplied items shall be guaranteedfor
t2 months for materialfrom the date of
acceptance.
1.
Proof of sample (One Sq Mtr) for evaluation along with material data sheet, material
safety data sheet and certificate of compliance to technical specification shall be
forwarded along with the offer.
2.
Material test certificate from either NABL accredited or equivalent laboratory with
international accreditation shall be furnished along with the supply of the ltem.
3.
Shelf life period to be submitted along with the offer.
4.
Copy of preceding 2 years supply details of similar item quoted shall be forwarded for
reference.
5.
Offers from manufacturers / authorised distributors will only be considered. Copy of
authorization letter to be submitted alons with the offer in the case of distributors,
-
f
Annexure
-[
GENERAL TERMS AND CONDITIONS GNOUIRY)
1.
Tenderers are to carefully go through the terms and conditions and the technical specification of the items for which
offers are called for" Deviations, if anv, shall be specifically brought out in the offer.
2.
Offers are to be furnished in duplicate and should be free from overwriting. Corrections and additions, if any, must
be attested. Incomplete/ambiguous offers are likely to be rejected"
J.
Indigenous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be arranged by
CSL.
4.
Prices should be valid for acceptance for a period of four months from the date of opening of tender.
5.
No enhancement of rate for whatever cause will be allowed once the offer is accepted and an order is placerl.
Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated delivery perioci
will entail cancellation of the order and forfeiture of Earnest Money Deposit/Security deposit, if anv and/or risl:
pu rchase.
Dutv and other taxes and duties, if any, payable extra are to be indicated
single bid and in techno-commercial part for two bid.
in the price part fo;
6.
Sales Tax, Excise
7.
Delivery time required for supplies should be indicated in the offer.
8.
CSL terms of payment is payment within 30 days from the date of receipt of item at CSL Store. Please confirm itr
your offer that our terms of payment are acceptable to you.
9. 'Ihe firm/bidder winning the contract shall sign an agreement with Cochin
Shipyard Ltd for "Fall clause".
Accordingly, during the contract period the firm/bidder cannot offer the item/s to anyone else at rates lower thart
the rates quoted, or the same lowest rate shall be applicable to the contract with CSL.
10.
Manufacturer's name, their trademark and brand, if any, should invariably be mentioned and illustrative leaflets
giving technical particulars etc., should be attached to the offer.
11.
Materials offered shall conform to CSL specificationsldrawings.
12.
Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawing,
for, is also to be furnished for approval before commencement of manufacture.
13.
The quantities in each item to be purchased may vary according to actual requirement at the time of placing orders.
14. Security Deposit: The successful tenderer must
if callerl
remit the security deposit of the 10% of the order value by way of
Bank Cuarantee as per CSL format from nationalized of scheduled Indian bank if an order is placed on him towards
satisfactory performance of the contract and for enforcement of agreed performance can be as per the guarantee
clause. The Bank Guarantee should be usually valid completion of supply and later revalidated to cover the
guarantee period indicated at clause no. 18 plus grace period of 28 days.
15"
16.
Force Majeure condition: - Should failure in performance of the contract or part thereof arise from war
insurrection, restrain imposed by Government, Act of Legislature or other Statutory Authority or illegal strike, rio,,
legal lock-out, flood, fire, explosiory act of Cod or any inevitable or unforeseen event beyond human control which
may be construed as reasonable ground for an extension of time, CSL may allow such additional time as is
mutually agreed, to be justified by the circumstances of the case. The occurrence/ cessation of force majeure
situation is to be informed with documentary evidence within 15 days from the date of occurrence/cessation.
Liquidated Damaee: - In case of delay in supply of ordered materials beyond the stipulated delivery perioc,
supplier is to pay Liquidated Damages a sum equivalent to %%(Lialf percent) per week or part of the week of th-=
Annemte -1
77. Risk Purchase: -If the supplier fails to supply the items ordered within the delivery date or violate any of the terms
and conditions of the purchase order; CSL shall have the following rights.
a)To terminate the contract with 15 days notice forfeiting the security deposit.
b)To initiate alternate procurement action at the risk and cost of the supplier.
18.
Guarantee: - The goods supplied shall be guaranteed for satisfactory performance for 12 months from the date
of final acceptance of the ship to owners in respect of ship building items (12 months from the date of
commissioning for all other items) against faulty design, defective materials and bad workmanship. Supplier
should supply and install free of cost immediately any part found to be defective for the above reasons within the
guarantee period.
19. Suppliers are allowed to depute their authorized representative to be present at the time of opening of the price bid.
20.
Indian Agent: - Cochin Shipyard Ltd. is a fully owned Govt. of India Enterprise and prefers to deal directly with
the supplier. However, if the supplier appoints an Indian Agent to deal with Cochin Shipyard Ltd., the commission
payable by the supplier to such an agency shall be intimated. The Indian agent shall be enlisted with Director
General of Supplies and Disposals under the compulsory registration scheme of Ministry of Finance. "If
manufacturers effect supplied through Agents only, authorization in writing from manufacturers in favour of the
Agent for supply to CSL shall be furnished. If Indian Agent submit offers on behalf of Foreign manufacturers/ copy
of the Agency Agreement between them and their mutual interest in the basis to be furnished. In case where an
Agent participates in a tender on behalf of a Foreign manufacturer with specific authorization from the
manufacturer, he should not quote on behalf of another Foreign manufacturer along with the first manufacturer in
a subsequent/parallel tender for the same item. In other words one Agent cannot represent two suppliers or quote
on their behalf in a particular tender. "
21.
22.
Jurisdiction: - All questions, disputes or difference arising under, out of, or in connection with contracts shail be
subject to the exclusive jurisdiction of the Courts at Ernakulum, Kerala, India.
In case advance payment is sought, interest at prime lending rates prevailing in India will be charged. In addition,
a Bank Guarantee in the CSL format equivalent to advance amount is to be executed to cover the period till the
advance payment is adjusted. Normally Advance payments are not encouraged.
Money Deposit (EMD)of Rs.1,00,0001- should be furnished either in the form of Demand Draft drawn in
favour of Cochin ship Yard Limited, Cochin - 15 or in the form of Bank Guarantee from a nationalized Indian Bank
which is to be valid for minimum period of 3 months from the date of opening of the tenders. The offer without
EMD should be considered as unresponsive and rejected. Successful tender EMD will be adjusted in Security
Deposit as per clause-14"
ZJ, Earnest
24. Conditional discounts,
if
any,
will not be reckoned for tender evaluation I comparison Purposes.
25. Supplier should depute only persons who are entitled for exemption for income tax in India or any site work. In
case the suppiier does not depute such persons, the tax liability will be to supplier's account..
26. After submission of tender, no unsolicited correspondence will be entertained.
27. Cochin Shipyard Limited does not bind itself to accept the lowest or any tender but reserves to itself the right to
reject any or all or a part of any tender at its discretion.
28. Deviations, if any, in the offer submitted from that of tender enquiry in any form, should be clearly furnished in a
separate clocument titled as "List of Deviations", failing which it will be presumed that all the terms and conditions
are acceptable.
e&
Deputy
e*a*fit#rt
ser (Materials)
Annexure - III
COCHIN SHIPYARD LIMITED
SPECIAL INSTRUCTIONS FOR TWO BID SYSTEM
1.
MODE OF SUBMISSION OF TENDERS
Tenders should be submitted in two separate sealed covers superscribed
in capital letters
I 'TECHNO-COMMERCIAL" & PART-II 'PRICE" indicating the tender
as PART-
number, due date and
name & address of the tenderer.
2,
TECHNO-COMMERCIAL PART SHOULD CONTAIN FOLLOWING DETAILS
a.
b.
c.
d.
e.
f.
g.
h.
i.
3.
Technical specification & manufacture's name
Technical Literature
Delivery dates
Payment Terms
Validity of offer
Technical Check list duly filled & Signed
Other conditions if any
Un-priced format of price bid
Deviation list.
PRICE PART SHOULD CONTAIN FOLLOWING DETAILS
a.
4.
5.
Price break-up (Ref clause 3, 4 & 5 of General Terms and Conditions at Annexure -l)
The bidders shall give an undertaking that have not made any payment or illegal gratification to
any person/authority connected with the bid process so as to influence the bid process and have
not committed any offence under the PC Act in connection with the bid.
The bidder shall disclose any pa)rments made or proposed to be made to any intermediaries (agents
etc) in connection with the bid.
6.
CSL reserves the
5.
The Techno-commercial part alone will be opened initially on the due date of tender. The price
part will be opened only after evaluation of the Techno commercial part. Firms whose Techlocommercial part is accepted will be intimated the date of opening of the Price Part separalgly
later.
right to alter, modify the scope of supply at their discretion and consistent with
the policy of the Government of India and statutory bodies under them as applicable to the
contract from rime to time.
b
&e
Ot. C"{A.Manager (Materi
Tiq fr qq
RAMESH P S
3q gEitr6
DeputY Mqn-cge1
6t+{fvrcrqlii iFltzirs
C.oclrin Shipyord Ltd-
ota*
I Kochi - 682 ol 5
al s)
i{.fl*I /
qrFrkfi qis ir* / COMMERCIAL CHBCK LIST
sr{crifi/
RTI.
kd{ur
SL.
/ nrscRrprron
NO.
COMPI,IANCE
aqflmzn
cit 6r/
REMARKS
YFS
of Tender in two
parts - Price & Techno-commercial
I
Subrnission
2.
Delivery date confirmation to yards delivery schedule
J,
Validity of offer - 4 months
4.
Payment Terms-confinn your offered ntode of payment
a)
80% Within 30 days of receipt of itern and balance on final acceptance/
satisfactory completion of installation / erection and commissioning
b)
5.
Any Others (Specify details)
Agency Cornmission payable to lndian Agent,
payable
6.
by the supplier.
Have you included the rninirnum days
of
if any, and if
so atnount
service / cornmissioning /
installation engineers.
of stay at
7.
Have you quoted for the perdicm rate for additional days
Cochin of your service engineer.
8.
Have you quoted rates for both FOB (indicating sea/ airport) and C & F
Cochin port. Price to be quoted in USD (For overseas firms only)
9.
Unpriced price bid is attached along with techno
10.
t1
-
Commercial bid.
Have you specified Taxes, duties, levies, packing & forwarding etc., if
any, in the offer.
Securiry Deposit for l}oh of order value by way of Bank Guarantee to
be subrnitted torvards satisfactory perfonnance of contract on placetnent of order. The BG should be initially valid till cornpletion ol
supplies and later revalidated to cover the Guarantee period as
spccified by CSL.
t2.
L.D. payable as per relevant clause
13.
Termination
of
in the General terms of
enquiry.
contract / Risk purchase as per relevant clause
General terms of enquiry.
in
14.
Disputes in connection with contract subject to jurisdiction
at Emakulam, India.
15.
Willingness
16.
Will you furnish manufacturer's TEST& GUARANTEE certificate.
17,
Guarantee as per relevant clause in the General Terms
18.
EMD as per relevant clause in'the Ceneral Terms of Enquiry.
19.
Confinn all other tenns and conditions of enquiry are acceptable.
Note:
if
of
Annexure-{
the
courls
to conle to Cochin for techno comrnercial negotiation.
of Enquiry
there is any non-agreerrent, deviations to be mentioned in detail
Signature
;r-6t/
tt Nr)
Annexure-V
PERFOMANCE BANK GUARANTEE
TO
COCHIN SHIPYARD LTD
(GOVT. OF INDIA ENTERPRISE,)
PO BAG No. 1653, PERUMANOOR PO, COCHIN 682 015.
called
Contract....
to
& Address of Supplier) (herr:.rafter
cf
in
undertaken,
Pursuancir
(Name
WHEREAS
"the
iil;;,;;;;;;
Supplier" )
has
No '
execute
;J;; ;;;; ;"'l)l::",:'
Contract and brief
Dated:
......... .... . .... ......
description
rks
)
it has been stipulated by COCHIN SHIPYARD LTD (The Buyer - herr' :ef*'er:
called,,CSL") in the said contract that the Supplier shall furnish CSL wi-:: I Bank
Guarantee by a recognized bank for the sum specified therein as seclll:' : " tor
compliance with the Suppli-er's obllgations in accordance with the Cont'ract.
AND WHtrREAS we have agreed to give the Supplier such a Bank Guarantee.
(Name of the Bank) havinq '' ": Head
NOW THTREEOREI we
AND WHtrREAS
(Address of the executirL.l r-ranch)
acting through its branch office at.............-.....
we are the Gua: a:'. :: t- and
f
irm
that
(hereinaf ter called "the Bank" ) hereby af
totaf of
to
a
up
suppller
of
the
behalf
on
csf-,
to
responsible
(in words), such sum bein1 L'rVabLe
(amount of Guarantee)
in the types and proportions of currencies in which the Contract Price l:l.ai/abie
and we undertake to pay CSL upon your first written demand and wi lhout :r,l'' I I or
(amountq cf
argument, any sum or sums within the .Iimits of
grounds
c: 'lasons
show
prove
to
or
to
needing
CSL
guarantee) as aforesaid without
for CSL's demand for the sum specifled therein.
, the Bank, hereby waive the necessity of CSL demanding the said debL -'.-irn the
Supplier before presenting us with the demand.
we, the Bank, further agree that no change or addition to or other modifr.r.l-. .n of
the terms of the Contract or of the Works to be performed there under or .-i: .,:Ly cf
the Contract documents which may be made between CSL and the Supplier sha- I Ir any
under this guarantee, and we hereby wa:"r':r:iice
way release us from any liability
modification.
or
addition
change,
of any such
This guarantee shalf be valid until 28 days from the date of expiry of tht lr:iects
Liability Warranty Period.
NotwithsLanding anything contained herein:
under this Bank Guarantee shall not
I. Our lrabllrty
We
(
Rupees
This Bank Guarantee shall be val.id up to (date) and
thi s
3. We are Iiabfe to PaY the guaranteed amount or any Part thereof ill:'r.
emand
claim
---:
written
a
us
upon
serve
CSL
if
bank quarantee onlY and onlY
..... (dat e ) .
on or be f o re
Any claim sha11 be accompanied by a written statement stating:
that the principal is ln breach of its obligation (s ) r.r:r:r':r r- the
i)
underlYing contract, and
the respect in which the Principal is in breach'
ii)
2.
Yours truly,
Signat-ure and seal of the guarantor:........'.........
Name of Bank:......................
Address:
Date:.
It] ar-r amount sharf be inserted by the Guarantor, representing the percentage of th'
Contract price speclfied in the Contract and denom:-nated in Dollars / Indian Rupees

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