Enhanced ISPRINT - Piloting New Sector Solutions – Specifications for Pre-school sector (published on 1 September 2014) Page 1 of 3 Specifications for the Pre-school sector – Centre Management System 1. Pre-schools The scope of the solution required by the pre-schools shall assist the centres to: • Manage day-to-day operation and care of centre programmes • Facilitate integration of data and processes required at centre level and for regulation by ECDA • Improve efficiency of operations at centre level • Raise standards of centre management and programmes • Enable better communications with public and parents The scope of the solution should include but not be limited to the following: 1.1 Centre Management System a) Enable database of centre profile (includes (i) centre code, (ii) centre name, (iii) address, (iv) contact number and (v) email address). b) Enable database of statutory approvals (includes (i) ACRA number/ROS number, (ii) date of registration, (iii) tenancy agreement and documents, (iv) TOP/CSC records and documents, (v) Fire safety certificate records and documents, (vi) URA change of use approval and documents and (vii) other statutory records and documents). c) Enable health, safety and hygiene provision information recording (includes (i) food menus, (ii) record on adjustment of food menus, (iii) centre cleaning records, (iv) maintenance and servicing records, (v) fire drill schedule and report and (vi) crisis management and emergency report). d) Enable management of centre programme (includes (i) overall operation hours, (ii) levels and programmes offered, (iii) number of classes/places for levels and programmes offered, (iv) programme timetables, (v) languages offered, (vi) number of vacancies offered in respective levels and COPYRIGHT © INFOCOMM DEVELOPMENT AUTHORITY OF SINGAPORE, 2014 Enhanced ISPRINT - Piloting New Sector Solutions – Specifications for Pre-school sector (published on 1 September 2014) Page 2 of 3 programmes, (vii) school calendar (including ad-hoc events), (viii) termly scheme of work, (ix) record of adjustment to school programmes and schedules, (x) registration fees, programme fees and other incidental charges). e) Enable management of licensing and SPARK self-evaluation by centres (includes (i) licensing matrix, (ii) evaluation and action plan, (iii) supporting records and documents for licensing matrix, (iv) Quality Rating Scale (QRS) matrix, (v) supporting records and documents for QRS). f) Enable the following dashboards to facilitate management and evaluation: Parent Interface: i. Enable parent communication platform for parents to receive updates from centre Centre leader Interface: i. Enable centre leader to view centre information (includes (i) Calendar and reminder on deadlines and schedules (ii) Checklist on cleaning and maintenance of centre specs and equipment (iii) Management of users of Centre Operation System (iv) Centre reports and updates (v) Management of communication with public, parents and ECDA. g) Allow access via mobile platforms (eg. supporting common OS: Android, iOS, Blackberry). h) Enable report submission to ECDA for regulation, emergency and other matters. 1.2 Additional Requirements a) Where feasible, all modules shall have open interface specifications to enable integration with existing systems and allow for future capabilities expansion. COPYRIGHT © INFOCOMM DEVELOPMENT AUTHORITY OF SINGAPORE, 2014 Enhanced ISPRINT - Piloting New Sector Solutions – Specifications for Pre-school sector (published on 1 September 2014) Page 3 of 3 b) Solution provider may use their own discretion to consider other optional software or modules to further enhance operational productivity and streamline processes. c) Details of the proposed solution’s integration capability with a 3rd party system (eg. API, or database integration) must be provided. COPYRIGHT © INFOCOMM DEVELOPMENT AUTHORITY OF SINGAPORE, 2014