KEM Electric Cooperative, Inc. Linton, North Dakota Position Description Accounting Clerk This position description is not intended to be all inclusive, but is a guide for some duties and responsibilities. Neither policies nor position descriptions are employment contracts. Employment at KEM Electric Cooperative, Inc. is at will and may be terminated by either party with or without cause. I. OBJECTIVES II. A. To provide efficient service in maintaining records as required; to be familiar with policies and procedures of the billing, collecting and loan activities and accounting records as required. B. To provide maximum service to the membership by accurate and efficient billing and accounting. C. To develop increased member and public understanding and acceptance of the Cooperative’s plans, policies, and programs. REPORTING RELATIONSHIPS III. IV. V. A. Reports to: Office Manager B. Directs: None WORKING RELATIONSHIP Particular attention is to be given to confidential and sensitive files, information and correspondence. Due diligence is to be exercised to insure that such information remains confidential. A. Must possess excellent communication and interpersonal skills and be able to work in a team environment. Resolves conflict through the use of tact and diplomacy. B. Readily assists others who have fallen behind in their work or require assistance. Promotes teamwork and interdepartmental cooperation. Readily shares information with peers. SCHEDULED HOURS OF WORK A. Duties must be performed on-site. Office hours are from 8:00 a.m. to 4:30 p.m. Monday through Friday. Overtime will be required to work outages and to prepare for and attend the cooperative’s annual meeting and other times as needed. RESPONSIBILITIES AND AUTHORITIES A. Performs Personally 1. Processes all monthly general ledger journal entries for the general ledger. 2. Input monthly and yearly data for RUS Form 7. 3. Balances billing reports and completes Part D of RUS Form 7. Stays abreast of new update 4. 5. 6. 7. 8. 9. 10. VI. Prepares monthly power bill report Assists in the preparation of the cooperative’s operational budget. Posts e-bill and credit card deposits. Posts and updates installment loans and posts new loans to loan file. Prepares the Operation Round Financial Report quarterly. Assists in miscellaneous receivables program and tracks all invoices. Serves as a backup to cashier-receptionist and various duties within the cooperative as assigned. 11. Administers the month-end process for asset management. 12. Assists in mailing accounts payable checks. 13. Maintains the cooperative’s investment records. 14. Assists in developing and designing electric service rates. 15. Prepares, posts, updates and maintains electric billing files and consumer history files. Processes special bills such as Fuel Assistance, and others that require special handling. 16. Uploads AMR meter readings and reviews AMR meter reading reports for accuracy. 17. Reviews past due/disconnect notices and advises supervisor of collection/disconnects to be made. 18. Reviews and recommends to the Office Manager the uncollectible account writeoffs. 19. Submits member data for ND Living magazine labels. 20. Operates Document Vault software as required or directed. 21. Prepares and mails irrigation contracts to irrigation accounts as well as being the contact person for the irrigation accounts. 22. Keeps informed of trends in office technology. 23. Performs other activities as required or directed. 24. Attends and participates in employee meetings. 25. Develops at every opportunity increased member understanding and acceptance of the Cooperative’s objectives, plans, policies, and programs. RELATIONSHIPS A. Internal 1. Office Manager: To request and provide advice and assistance as required; to confer on problems; to seek necessary approval and to keep informed of Cooperative policies and procedures; and to discuss any unusual problems affecting the job. 2. Departmental Personnel: To seed advice and assistance on all matters concerning the overall activities of the Office Services Department. B. External 1. Members: To advise and assist the members by seeing that their billing and collecting is accurate. 2. Community and General Public: To advise and assist in promoting good relationships; to participate in public affairs as requested or required; and to VII. develop increased understanding, acceptance and support of the Cooperative by the public. PHYSICAL REQUIREMENTS PHYSICAL REQUIREMENTS 0 - 24% 25 - 49% 50 - 74% 75 - 100% Seeing: Read documents and computer screen, type, and operate vehicle. X Hearing: Communicate in person and via telephone. X Standing/Walking: X Fingering/Grasping/Feeling: Use of pen, keyboard X Climbing/Stooping/Kneeling, etc.: Stairs X Lifting: Able to lift a maximum of 50 pounds from the floor. Lift office supplies. X VIII. OTHER REQUIREMENTS A. Must have a valid driver’s license. B. Continued education/training classes are required ongoing throughout employment. This training may require travel.